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April 21, 2022 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Aaron Berg, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Gary Hawkins, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
Presenter:  Superintendent Rudolph
Description:  Cambridge-Isanti Schools would like to recognize the important work that volunteers and volunteer coordinators do on behalf of the district. April is Volunteer Appreciation Month and we would like to extend our deepest appreciation for the work they do to serve Every Student, Every Day.
VI. School Board Showcase 
Presenter:  John Droubie & Gary Steffenson
Description:  The April School Board Showcase will highlight how Moving Forward, the 18 to 21-year-old transitional program that is housed at Woodland Campus, helps prepares students for the workforce.
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Student Representative Board Report
D. School Board Member Good News Report
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. Summer Programming
Presenter:  Dr. Damiani and Christina Thayer Anderson
Description:  Cambridge-Isanti Schools has received a grant from the Minnesota Department of Education to fund additional summer programming opportunities. While we currently provide many summer programs, this grant funding will allow us to create additional programming for students specifically focused on addressing the loss of learning opportunities and experiences during the pandemic. Some programs will focus on specific grade levels and other new opportunities will be open to all students. New opportunities range from targeted tutoring sessions to a middle school hangout to credit completion.
Attachments: (1)
X.B. Policy 501 - School Weapons Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.C. Policy 505 - Distribution of Non-School-Sponsored Materials on School Premises by Students and Employees
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.D. Policy 518 - DNR - DNI Orders
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. March 24, 2022 Regular School Board Meeting
B. April 7, 2022 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (4)
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
 
Date Donor Site Item/Nature of Gift/Donation Value
3/31/22 Coca-Cola Give / King Solutions, Inc IPS Donation $29.50
3/16/2022 Pam Youngquist Care Closet Snack items, Women's Sketchers (new) $80.00
3/31/2022 Anonymous Care Closet Leggings, cash $203.78
3/31/2022 Beth Moran CIHS Donation $373.64
3/11/2022 Jeff and Heidi Cox (In Memory of Callie Cox Class of 2017) Adaptive Bowling State tourney t-shirts & post season banquet $500.00
4/5/2022 First Bank & Trust Theatre Donation for Spring Play $1,500.00
3/31/2022 Cambridge Dairy Queen CPS Donation $4,165.00
3/22/2022 Tab and Slot Weld Tables CIHS Welding Department 10,800 lbs of 1/4 steel plates $10,800.00
10/18/2021 Estate of Lois M. Tureen Girls
Athletic Program
Donation $267,000
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. 2023 Window Replacement Project
Presenter:  Christopher Kampa
Description:  Bids for the 2023 Window Replacement Project were received and publicly opened at 12:00 PM on Tuesday, April 12, 2022, at the Education Services Center. The District received 3 bids. Murphy Window and Doors was the lowest responsible bidder in the amount of $1,286,000.00. A summary is attached to this agenda item.
Recommended Motion(s):  To award the 2023 Window Replacement Project to Murphy Window and Doors as the lowest responsible bidder. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.C. Boys’ Golf Overnight Trip Request
Presenter:  Mark Solberg
Description:  Our Cambridge-Isanti Bluejacket Boys’ Golf Team and Coaches; are seeking permission to stay overnight in Fergus Falls on April 29 and return to Cambridge-Isanti High School in the evening on April 30. They would leave at noon on Friday, April 29, and participate in an Invitational on Friday and Saturday. They will stay at a hotel in Fergus Falls. They have two 18-hole matches at the golf course in Fergus Falls.  We plan to take the school van. The expenses will be covered by the student-athletes, families, and golf boosters. The students will be required to get parents’/ guardians’ permission to attend, and they understand that they must abide by our school and Minnesota State High School rules and guidelines.  It is a great opportunity for our team to play some matches, but also it is a great team bonding opportunity. We ask that you please grant School-Board approval. Thank you!
Recommended Motion(s):  To approve the boys' golf overnight trip to Fergus Falls, MN on April 29, 2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.D. Memorandum of Understanding with the Education Minnesota Cambridge-Isanti for 2022 Summer Programming
Presenter:  Shawn Kirkeide
Description:  Recently the District was given a great opportunity to enhance and expand our summer school programming. Because of this, the Union and the District recognize that providing extra compensation to the teachers for existing and newly created summer programs is a mutual benefit. This MOU increases summer hourly pay for our teachers who teach in all of our summer programs.
Recommended Motion(s):  To approve the Memorandum of Understanding with the Education Minnesota Cambridge-Isanti for 2022 Summer Programming. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.E. Unit 1 Policies: Chapter 620E Reorganization
Presenter:  Shawn Kirkeide
Description:  The Minnesota School Board Association (MSBA) reviews and makes recommended revisions of existing policies. This year, MSBA grouped their recommended revisions into four categories:
  • Unit 1: Chapter 206E Reorganization
  • Unit 2: Series 600 Updates
  • Unit 3: Policy Text Updates
  • Unit 4: Legal and Cross Reference Updates.
If a policy is modified with minor changes that do not affect the substance of the policy or because of a legal change over which the school board has no control, the modified policy may be approved at one meeting at the discretion of the school board.

Unit 1: Chapter 260E Reorganization Changes
The Minnesota Legislature reorganized the Maltreatment of Minors Act by moving it from a criminal law chapter (Ch. 626) to a public health chapter (Ch. 260E). The Policy Review Committee recommends the board adopt the changes to the following policies:
Policy No. Policy Name
423 Employee-Student Relationships
519 Interviews of Students by Outside Agencies
532 Use of Peace Officers and Crisis Teams to Remove Students with IEP's from School Grounds

 
Recommended Motion(s):  To approve Policies 423, 519, and 532 as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.F. Unit 2 Policies: Series 600 Updates
Presenter:  Shawn Kirkeide
Description:  The Minnesota School Board Association (MSBA) reviews and makes recommended revisions of existing policies. This year, MSBA grouped their recommended revisions into four categories:
  • Unit 1: Chapter 206E Reorganization
  • Unit 2: Series 600 Updates
  • Unit 3: Policy Text Updates
  • Unit 4: Legal and Cross Reference Updates.
If a policy is modified with minor changes that do not affect the substance of the policy or because of a legal change over which the school board has no control, the modified policy may be approved at one meeting at the discretion of the school board.

Unit 2 Policies: Series 600 Updates
Series 600 policies focus on students. These updates include updated references and minor text changes. Because all the changes in the following policies either (1) do not involve substantive changes to the policies or (2) involve legislative legal updates over which school boards have no control, they may be adopted in a single meeting. The Policy Review Committee recommends the board adopt the changes to the following policies:
Policy No. Policy Name
607 Organization of Grade Levels
608 Instructional Services - Special Education
Recommended Motion(s):  To approve Policies 607 and 608 as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.G. Unit 3 Policies: Policy Text Updates
Presenter:  Shawn Kirkeide
Description:  The Minnesota School Board Association (MSBA) reviews and makes recommended revisions of existing policies. This year, MSBA grouped their recommended revisions into four categories:
  • Unit 1: Chapter 206E Reorganization
  • Unit 2: Series 600 Updates
  • Unit 3: Policy Text Updates
  • Unit 4: Legal and Cross Reference Updates.
If a policy is modified with minor changes that do not affect the substance of the policy or because of a legal change over which the school board has no control, the modified policy may be approved at one meeting at the discretion of the school board.

Unit 3 Policies: Policy Text Updates
This set of revisions cleans up and clarifies existing policies. These changes are not substantive and can be adopted in a single meeting. The Policy Review Committee recommends the board adopt the changes to the following policies:
Policy No. Policy Name
204 School Board Meeting Minutes
305 Policy Implementation
422 Policies Incorporated by Reference - Employees
521 Student Disability Nondiscrimination
523 Policies Incorporated by Reference - Students
Recommended Motion(s):  To approve Policies 204, 305, 422, 521, and 523 as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.H. Unit 4 Policies: Legal and Cross Reference Updates
Presenter:  Shawn Kirkeide
Description:  The Minnesota School Board Association (MSBA) reviews and makes recommended revisions of existing policies. This year, MSBA grouped their recommended revisions into four categories:
  • Unit 1: Chapter 206E Reorganization
  • Unit 2: Series 600 Updates
  • Unit 3: Policy Text Updates
  • Unit 4: Legal and Cross Reference Updates.
If a policy is modified with minor changes that do not affect the substance of the policy or because of a legal change over which the school board has no control, the modified policy may be approved at one meeting at the discretion of the school board.

Unit 4 Policies: Legal and Cross Reference Updates
MSBA has discontinued its Service Manual. The updates in Unit 4 address this change and update other references. Because these changes are not substantive, they can be adopted in a single meeting. The Policy Review Committee recommends the board adopt the changes to the following policies:
Policy No. Policy Name
101 Legal Status of the School District
302 Superintendent
303 Superintendent Selection
304 Superintendent Contract, Duties, and Evaluation
402 Disability Nondiscrimination Policy
403 Discipline, Suspension and Dismissal of School District Employees
419 Tobacco-Free Environment; Possession and Use of Tobacco, Tobacco-Related Devices, and Electronic Delivery Devices; Vaping Awareness and Prevention Instruction
516 Student Medication
520 Student Surveys and Public Notice Form
Recommended Motion(s):  To approve Policies 101, 302, 303, 304, 402, 403, 419, 516, and 520 as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.I. Policy 412 - Expense Reimbursement
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 412 - Expense Reimbursement as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.J. Policy 507 - Corporal Punishment
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 507 - Corporal Punishment as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.K. Policy 509 - Enrollment of Nonresident Students
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 509 - Enrollment of Nonresident Students as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.L. Policy 512 - School-Sponsored Student Publications and Activities
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 512 - School-Sponsored Student Publications and Activities as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.M. Policy 535 - Service Animals in Schools
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 535 - Service Animals in Schools as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.N. Policy 723 - Post Issuance Debt Compliance Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed adding this new policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the attached policy.
Recommended Motion(s):  To approve Policy 723 - Post Issuance Debt Compliance Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.O. Move to Closed Session
Presenter:  Chair Hitchings
Description:  Adjourn to Closed Session for Negotiations per § Minnesota Statute 13D.03(b). The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiations proposals, conducted pursuant to sections 179A.01 to 179A.25.
Recommended Motion(s):  To move to closed session pursuant § Minnesota Statute 13D.03(b). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.P. Move to Closed Session
Presenter:  Chair Hitchings
Description:  The board will return to open session at the conclusion of the closed session
 
Recommended Motion(s):  To move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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