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March 24, 2022 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Aaron Berg, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Gary Hawkins, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):  To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
VI. School Board Showcase 
Presenter:  Dr. Steve Gibbs, Pam Austad, Jeremy Miller, and Courtney Strelow
Description:  Cambridge-Isanti High School (CIHS) will be presenting the March school board showcase. After an extended time with inconsistent learning due to the pandemic, CIHS came back to school this year committed to a whole-person experience for students and staff. Through a focus on our PBIS and ensuring that all aspects of learning are adequately addressed, we continue to focus on growth for the whole person at CIHS. 
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Student Representative Board Report
D. School Board Member Good News Report
Attachments: (3)
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. Policy 412 - Expense Reimbursement
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.B. Policy 507 - Corporal Punishment
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.C. Policy 509 - Enrollment of Nonresident Students
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.D. Policy 512 - School-Sponsored Student Publications and Activities
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.E. Policy 535 - Service Animals in Schools
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.F. Policy 723 - Post Issuance Debt Compliance Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed adding this new policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy and provide comments. Upon consideration, the Policy Review Committee is recommending adding the attached first-review policy.
Attachments: (1)
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. February 24, 2022 Regular School Board Meeting
B. March 3, 2022 Special Session
C. March 3, 2022 Study Session
D. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
E. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
F. Release of Tier 1 Teachers, Out of Field Permission Teachers, Long-Term Substitutes, and Non-Renewals

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Date Donor Site Item/Nature of Gift/Donation Value
2/8/2022 Target Corporation IMS Donation $40.00
2/17/2022 D&J Auction, Joe Niles CIHS Hot chocolate for PBIS $58.00
2/16/2022 Jan Wheelock Care Closet Donation $100.00
3/1/2022 Pam Youngquist Care Closet Clothing, hygiene products, snacks $150.00
2/23/2022 East Central Energy CIHS Donation for materials to build tiny library $200.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Fiscal Year 2022 Revised Budget
Presenter:  Christopher Kampa
Description:  Part of our ongoing budget process is to update the preliminary budget to be more accurate as we go through the fiscal year. Since we project a preliminary budget when the previous fiscal year has not yet been closed out, there are many estimates and assumptions made. Once we have the prior fiscal year closed, we are able to use better estimates and thus we are able to project a more accurate revised budget.
Recommended Motion(s):  To approve the Fiscal Year 2022 Revised Budget. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.C. 2022 Cambridge Primary/Intermediate School Asbestos Removal Project
Presenter:  Christopher Kampa
Description:  Bids for the 2022 Cambridge Primary-Intermediate School Asbestos Removal Project were received and publicly opened at 1:30 PM on Thursday, March 10, 2022, at the Education Services Center. The District received 7 bids. EECO Midwest was the lowest responsible bidder with a lump sum base bid of $157,550.00. A summary is attached to this agenda item.
Recommended Motion(s):  To award the 2022 Cambridge Primary-Intermediate School Asbestos Removal Project to EECO Midwest as the lowest responsible bidder. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.D. Boys’ Tennis Overnight Trip Request
Presenter:  Mark Solberg
Description:  Our Cambridge-Isanti Bluejackets boys’ tennis team is seeking permission to stay overnight and play in competitions from Friday, April 22 through Saturday, April 23. The team would travel to Hibbing on Friday, April 22, and would return to Cambridge-Isanti High School on Saturday, April 23. We are playing in Duluth on Friday, April 22, and then in a Hibbing tournament on Saturday, April 23. 

The team would stay at the Hampton Inn in Hibbing on Friday, April 22. Josh Lowman would be the male coach chaperone. The booster club would cover the hotel cost.
Recommended Motion(s):  To approve the boys' tennis overnight trip to Hibbing, MN April 22-23, 2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.E. Health Insurance Premiums for 2022-2023
Presenter:  Shawn Kirkeide
Description:  Since 2016, Cambridge-Isanti Schools has had a self-insured employee health insurance plan that has seen only one increase in health insurance costs for employees over that period of time. As a result, employee health insurance premiums have been held flat for multiple years with 0%. However, this year we see a funding gap of 5.04%. 

Upon recommendation of the District’s Insurance Committee, the administration is recommending using 2.54% of our excess fund balance and a 2.5% increase in total group premiums for FY23 to ensure the insurance fund has adequate reserves to cover future claims.
Recommended Motion(s):  To approve Health Premiums with a 2.5% increase for 2022-2023. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.F. Dental Insurance Premiums for 2022-2023
Presenter:  Shawn Kirkeide
Description:  While the dental plan continues to run very well, due to changes to enrich the benefit four years ago we are experiencing increased claims and plan utilization, therefore the insurance committee is recommending a 6% increase to dental premiums for FY 23.
Recommended Motion(s):  To approve Dental Insurance Premiums with a 6% increase for 2022-2023. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.G. Policy 427 - Workload Limits for Certain Special Education Teachers
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 427 - Workload Limits for Certain Special Education Teachers as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.H. Policy 601.1 - New Teacher Mentor Program
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 601.1 - New Teacher Mentor Program as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.I. Policy 601.3 - Student Teaching and Internship
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 601.3 - Student Teaching and Internship as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.J. Policy 623 - Mandatory Summer School Instruction
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 623 - Mandatory Summer School Instruction as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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