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January 20, 2022 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Aaron Berg, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Gary Hawkins, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
Presenter:  Superintendent Rudolph
Description:  The School Board would like to recognize senior Abigail Bettendorf for her leadership in and representation of Cambridge-Isanti Schools. Abigail serves as the Minnesota Family, Career, and Community Leaders of America (FCCLA) president and has had the opportunity to attend conferences around the U.S., including a trip to Washington D.C. where she met with Representative Stauber. During a public policy advocacy event, Abigail spoke about Cambridge-Isanti's referendum and received first place. Abigail also served as a student representative on our Community Task Force. We are incredibly proud of the work that Abigail has accomplished and the way in which she has represented our school district. She embodies our Bluejacket character traits of respect, responsibility, honesty, self-discipline, and compassion.
VI. School Board Showcase 
Presenter:  Principal Shane Dordal & Ann Marie Guldseth
Description:  This School Board Showcase will highlight Isanti Primary School and how they have been able to streamline student pick-up.
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Student Representative Board Report
D. School Board Member Good News Report
Attachments: (4)
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. Policy 410 - Family and Medical Leave Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.B. Policy 426 - Communications - Employee/Employer Relations
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.C. Policy 514 - Bullying Prohibition Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.D. Policy 524 - Internet Acceptable Use and Safety Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. December 16, 2021 Regular School Board Meeting
B. January 3, 2022 Organizational Meeting
C. January 3, 2022 Special Session
D. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
E. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
 
Date Donor Site Item/Nature of Gift/Donation Value
12/20/2021   James & Trina Godfrey Grad Band Donation  $            10.00
12/09/2021 Target Corporation C/O CyberGrants, LLC IMS Donation  $            40.00
12/09/2021 Roddy Grad Band Donation  $            40.00
12/20/2021 Jeff Krueger & Brenda Carter-Krueger Grad Band Donation  $            40.00
12/20/2021 Deborah Schultz Grad Band Donation  $            50.00
01/04/2022 Long Lake Lutheran Church Youth Ministry   IPS Donation of hats & mittens  $          150.00
12/22/2021 Deb Kahn CPS Donation in memory of Betty Lutterman  $          400.00
01/10/2022 Isanti County Sportsmen Club CIHS Spring Play/3 Act 2022 Donation toward adult mentor stipend(s)  $      1,000.00
12/20/2021 Anonymous Grad Band Donation  $      1,126.00
01/10/2022 Isanti County Sportsmen Club IIS Physical Education Donation towards PhyEd supplies  $      2,000.00
12/22/2021 Anonymous 2022 Spring Play Donation  $      3,000.00
01/06/2022 East Central Electric CIHS Boys & Girls Hoops Boosters   Donation to purchase popcorn for spectators at the 1/25/22 boys game  $      3,000.00
12/15/2021 C-I Wrestling Booster Club Wrestling Stipends for volunteer coaches  $      5,000.00
01/10/2022 Isanti County Sportsmen Club CIHS Trap Team Donation toward trap team shells  $      7,000.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Fiscal Year 2021 Audited Financials
Presenter:  Christopher Kampa
Description:  Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) has performed the financial audit for FY 21 that ended June 30, 2021. School districts are required to submit final audited financial data to the commissioner by November 30th and final audited financial statements to the commissioner and to the state auditor by December 31st. Both of these deadlines have been met. The finance committee discussed these year-end results at the January meeting. There will be a presentation of the final revenue, expenditures and fund balances for the FY21 as well as a presentation by MMKR on their independent auditor’s opinion.
Recommended Motion(s):  To approve Fiscal Year 2021 Audited Financials. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (2)
XIII.C. General Obligation Facilities Maintenance and School Building Refunding Bonds, Series 2022A
Presenter:  Christopher Kampa
Description:  The district intends to issue the General Obligation Facilities Maintenance and School Building Refunding Bonds, Series 2022A. Financial institutions were given the opportunity to bid on the security offering. The final sale will be awarded to the lowest bidder.
Recommended Motion(s):  Adopt the Resolution Ratifying the Award of Sale of $26,500,000 General Obligation Facilities Maintenance and School Building Refunding Bonds, Series 2022A. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (3)
XIII.D. 2022-2023 School Calendar
Presenter:  Dr. Brenda Damiani
Description:  Cambridge-Isanti Schools strives to develop a school calendar supporting continuous student learning and professional development for staff. A committee of district employees commenced in November to review previous calendars and discuss feedback.

The C-I Schools Calendar Committee made their recommendation based on the following:
  • Statutes and policies governing K-12 instructional expectations
  • Number of required instructional days/minutes for students
  • State and local assessment windows
  • Number of staff work days and professional development days
  • Start and end dates that align with Labor Day and graduation
Recommended Motion(s):  To approve the school calendar for 2022-23. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.E. 2022-2023 CIHS Registration Guide 
Presenter:  Pam Austad
Description:  Each year, the staff and administration review the high school course offerings, enrollment preferences, graduation rules, and post-secondary enrollment guidelines. Upon review, CIHS administrators propose changes to the Teaching and Learning Department to best meet the curriculum and instruction needs of students. Pam Austad, Assistant Principal at Cambridge-Isanti High School, will give a brief presentation regarding the Student Registration Guide for 2022-23 and request approval for the proposed changes.

Recommended Motion(s):  To approve the 2022-2023 CIHS Course Guide. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.F. 2022 Chemical Health Services Contract between C-I Schools and Isanti County Family Services
Presenter:  Superintendent Rudolph
Description:  Cambridge-Isanti Schools, as members of the Integrated Collaborative for Children, will contract with Isanti County Family Resources to provide for chemical health services within the Cambridge-Isanti Schools. The contract amount will be up to $25,000. This contract will be valid from January 1, 2022 to December 31, 2022. Upon approval, the services for Chemical Health in the Cambridge-Isanti Schools will continue to be available to students as needed.
Recommended Motion(s):  to approve the 2022 Chemical Health Services Contract between C-I Schools and Isanti County Family Services. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.G. 2022 Signing Incentive MOU Between EMC-I and C-I Schools
Presenter:  Shawn Kirkeide
Description:  Education Minnesota Cambridge-Isanti agrees to offer a signing incentive for the following positions: School Psychologist, Teacher of the Deaf and Hard of Hearing, Occupational Therapist, and Speech Pathologist.
Recommended Motion(s):  To approve the 2022 Signing Incentive MOU Between EMC-I and C-I Schools. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.H. 2022 Retirement Incentive Deadline Extension MOU Between EMC-I and C-I Schools
Presenter:  Shawn Kirkeide
Description:  Education Minnesota Cambridge-Isanti and Cambridge-Isanti Schools would like to extend the retirement notification deadline from February 1, 2022 to March 1, 2022. This would apply to the 2021-2022 school year only.
Recommended Motion(s):  To approve the 2022 Retirement Incentive Deadline Extension MOU Between EMC-I and C-I Schools. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.I. Policy 602 - Organization of School Calendar and School Day
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 602 - Organization of School Calendar and School Day as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.J. Policy 701.2 - Purchasing
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 701.2 - Purchasing as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.K. Policy 806 - Crisis Management Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 806 - Crisis Management Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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