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October 14, 2021 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Aaron Berg, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Gary Hawkins, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):  To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
Presenter:  Superintendent Rudolph
Description:  Mark Solberg
Athletics and Activities Director Mark Solberg has been awarded the George Haun Award by the MN State HS Coaches Association! We are so proud of Director Solberg and all that he does to support students and families every single day. He is a true Bluejacket!

The Minnesota State High School Coaches Association began to present the George Haun award in 1986 George Haun served as the first President of the MSHSCA in 1936 and through his strong leadership the MSHSCA has grown into one of the largest and strongest Coaches Association in the nation. The George Haun award is presented annually to a life member of the MSHSCA who has exemplified leadership and commitment to the MSHSCA. The winners have distinguished themselves by their efforts to strengthen the profession of coaching and mentoring new young coaches into the leadership roles of the MSHSCA.

Cambridge-Isanti Principals
Governor Walz has declared October 11-15, 2021 as Principals Week. Cambridge-Isanti Schools would like to thank our principals for their outstanding leadership, hard work, and countless hours they have dedicated to providing excellent educational opportunities for our students and support to our staff. They are a vital part of our education system and we would like to express our deepest appreciation for all that they do. Thank you Ms. Malecha, Mr. Dordal, Mr. Peterson, Mr. Ziebarth, Mr. Gerlach, Mr Pauly, Dr. Gibbs, Mr. Groves, Ms. Anderson, Ms. Austad, and Mr. Miller.
Attachments: (1)
VI. School Board Showcase 
Presenter:  Principal Mark Ziebarth
Description:  The Isanti Intermediate and School For All Seasons showcase will present about meeting the social and emotional needs of Intermediate students.
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Student Representative Board Report
D. School Board Member Good News Report
Attachments: (1)
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.B. Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.C. Policy 522 - Title IX Sex Nondiscrimination Policy, Grievance Procedure and Process
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.D. Policy 616 - School District System Accountability
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.E. Policy 625 - Volunteer Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. September 23, 2021 Regular School Board Meeting
B. October 7, 2021 Special Session
C. October 7, 2021 Study Session
D. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
E. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
 
Date Donor Site Item/Nature of Gift/Donation Value
9/27/2021 Coca Cola Give CPS Donation  $          25.40
10/5/2021 Colette Bulera Grad Band Donation  $          40.00
10/5/2021 Judy Franke Grad Band Donation  $          40.00
10/5/2021 James & Trina Godfrey Grad Band Donation  $          40.00
9/27/2021 Deb & Jeff Edblad CIHS Adaptive Bowling Donation in honor of Callie Cox ('17)  $          50.00
10/5/2021 Jeffrey & Susan Simmons Grad Band Donation  $          60.00
9/27/2021 Medtronic Foundation Volunteer Grant Program CPS Donation  $        199.00
10/5/2021 Anonymous Grad Band Donation  $        240.00
9/27/2021 Walmart Cambridge ECSE Donation toward classroom supplies  $        250.00
9/27/2021 Rush Lake Improvement Assoc, Inc  CPS Donation toward classrooms  $    1,000.00
9/27/2021 Sidelines Sports Grill, LTD CPS Donation toward classrooms  $    1,000.00
10/4/2021 Memorial Hospital Fund/Initiative Foundation ECFE Grant  $    5,000.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Energy & Lighting Bid
Presenter:  Christopher Kampa
Description:  Per Minnesota State Statute 471.345, contracts that exceed $175,000 must be solicited by process of sealed bids. Bids for the 2021 LED Lighting Improvements Project were received and publicly opened at 11:00 AM on Tuesday, September 28, 2021, at the District Office. Nexus Solutions recommends to ISD #911 that the motion be approved, and the 2021 LED Lighting Improvements Project be awarded to the lowest responsible bidder: ECO Engineering for $793,000.
Recommended Motion(s):  To approve awarding the lighting improvement bid to ECO Engineering as the lowest responsible bidder. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.C. 2021-2022 Fall and Winter Overnight Athletic and Activities Field Trip Requests
Presenter:  Mark Solberg
Description:  Our Cambridge-Isanti Bluejackets gymnastics, boys’ hockey, robotics, and wrestling teams; and any of our Bluejacket teams qualifying for Minnesota State High School League multiple-day State Tournaments (we will communicate with Superintendent Rudolph and Cambridge-Isanti High School Principal Gibbs the state qualifying teams’ arrangements;) are seeking permission to stay overnight and participate in competitions in 2021-2022. Travel expenses will be paid by booster clubs and students. Our students if they miss any school, will make arrangements with their teachers prior to the trips, and will be responsible for all class assignments. Our head coaches/directors will arrange for parents’/guardians’ permission slips for their child or children to attend these competitions.
  1. Teams qualifying for Minnesota State High School League multiple day events - We will communicate with Superintendent Rudolph and Cambridge-Isanti High School Principal Gibbs the state qualifying teams’ arrangements.  
  2. Gymnastics - Friday, December 3 and return on December 4, Perham Invite, Super 8 Hotel in Perham.
  3. Gymnastics - Friday, January 14 and return on January 15, Lakeville Invite, Wyndham Inn in Lakeville.
  4. Boys’ Hockey - Wednesday, December 29 and return on December 30, playing Greenway and Hibbing, staying at Timber Lodge Inn in Grand Rapids. 
  5. Robotics - Thursday, March 3 and return on Saturday, March 5, DECC Competition, staying at Suites Hotel in Duluth. 
  6. Wrestling - Wednesday, December 29 and return on December 30, Eau Claire, Wisconsin Competition, staying at the Fairfield Inn and Suites.
  7. Wrestling - Friday, December 17 and return on December 18, Rochester, Rochester Invite, staying at Kahler Inn and Suites.
Recommended Motion(s):  To approve the 2021-2022 Fall and Winter Overnight Athletic and Activities Field Trip Requests. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.D. Policy 402 - Disability Nondiscrimination Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 402 - Disability Nondiscrimination Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.E. Policy 413 - Harassment and Violence
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 413 - Harassment and Violence as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.F. Policy 503 - Student Attendance
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 503 - Student Attendance as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.G. Policy 805 - Waste Reduction and Recycling
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 805 - Waste Reduction and Recycling as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.H. Policy 807 - Health and Safety
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 807 - Health and Safety as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.I. Policy 903 - Visitors to School District Buildings and Sites
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 903 - Visitors to School District Buildings and Sites as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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