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September 23, 2021 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Aaron Berg, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Gary Hawkins, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
Presenter:  Dr. Rudolph
Description:  The board would like to recognize the hard work and dedication of the Cambridge-Isanti Dollars for Scholars organization. Dollars for Scholars raises scholarship money for graduating students. As higher education costs continue to rise, these scholarships make post-secondary education more attainable for our students. The organization has been hard at work in the Cambridge-Isanti community since 1990 and over these years, they have awarded over $3,583,005 in scholarships to students.
VI. School Board Showcase - C-I Middle Level (Cambridge & Isanti Middle Schools)
Presenter:  Chad Gerlach & Randy Pauly
Description:  After 19 months living in a COVID-19 pandemic, with multiple disruptions to the lives of students, families, community, and staff, the middle level intentionally implemented a scheduling and programming adjustment to address the myriad challenges facing today’s middle level students. STAT (Student-Teacher Access Time) is our latest effort to proactively meet students’ social emotional needs (SEL), while also providing flexible grouping options for students to receive ongoing interventions for their academic needs. 

Our Path:
  • Building Community: Where We’ve Been 
  • Strengthening Our Community: Why? 
  • STAT: Student-Teacher Access Time
    • Focusing on what we’ve missed the last 19 months.
  • Relationships: Social - Emotional Learning
  • Academics: Interventions
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Student Representative Board Report
D. School Board Member Good News Report
Attachments: (4)
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. Policy 402 - Disability Nondiscrimination Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.B. Policy 413 - Harassment and Violence
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.C. Policy 503 - Student Attendance
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.D. Policy 805 - Waste Reduction and Recycling
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.E. Policy 807 - Health and Safety
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.F. Policy 903 - Visitors to School District Buildings and Sites
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. August 19, 2021 Regular School Board Meeting
B. September 2, 2021 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
E. Retired Teacher Agreement for 2021-2022
F. Interim Community Education Director Employment Agreement 2021-2022

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
 
Date Donor Site Item/Nature of Gift/Donation Value
9/14/2021 Rebecca & George Lieser Grad Band Donation  $          40.00
9/14/2021 John & Janet Wheelock Grad Band Donation  $          40.00
9/14/2021 Kellie Hanck Grad Band Donation  $          60.00
9/14/2021 Anonymous Grad Band Donation  $          80.00
9/2/2021 Anytime Fitness Brookside Academy Donation of School Supplies  
9/1/2021 Members Cooperative Credit Union District Donation toward teacher & staff appreciation  $        750.00
9/1/2021 First Bank and Trust CIHS Athletics & Activities Dept. Donation toward student fees  $  10,000.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Preliminary 2021 Payable 2022 Property Tax Levy
Presenter:  Christopher Kampa
Description:  The proposed preliminary 2021 payable 2022 property tax levy will be presented at the September 23 board meeting. Minnesota school districts are required by state law to certify their proposed preliminary property tax levy to the County Auditor by September 30 to project the payable 2022 property taxes for residents of the school district. Final property tax levy and budget information would then be presented at a truth in taxation meeting held sometime between November 25th and December 10th. The School Board will be asked to certify the final payable 2022 property tax levy during the December 16, 2021 School Board meeting.

There will continue to be updates to the MN Department of Education levy information system through the upcoming months so there may be changes to the preliminary property tax levy. Because there may still be changes, it is recommended that the preliminary property tax levy be approved at the maximum. School Boards are authorized to approve preliminary levies at the maximum instead of a specific dollar amount. The preliminary levy certified to the county by September 30 is the maximum set for the levy so the final levy certified in December cannot be greater than the preliminary levy.
Recommended Motion(s):  To approve the Preliminary 2021 Payable 2022 Property Tax Levy at the maximum. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.C. Truth in Taxation Meeting Date
Presenter:  Christopher Kampa
Description:  We would like to hold a truth in taxation meeting on December 2, 2021, at 6 p.m. at the Education Services Center. Property tax levy and budget information will be presented at this meeting with time for the public to comment and ask questions. The final property tax levy will be recommended for approval at the December 16, 2021, School Board meeting.
Recommended Motion(s):  To approve holding a Truth in Taxation Meeting on December 2, 2021, at 6 p.m. at the Education Services Center. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.D. 2021A Refunding Certificates of Participation - Parameter Resolution
Presenter:  Christopher Kampa
Description:  The district intends to issue the Series 2021A Certificates of Participation, to refund the Series 2014B Taxable Certificates of Participation. Financial institutions have the opportunity to submit bids to issue the debt to Ehlers, the district's municipal advisor. The resolution of parameters will include certain parameters for the bids to be considered as well as authorizing administration and a Board Member to accept the sale, as long as it is within the parameters of the resolution. The sale of debt is anticipated to be conducted on October 7th, 2021 and approved at the October 7th special session.
Recommended Motion(s):  To adopt resolution of parameters for Awarding sale of Certificates of Participation, Series 2021A. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.E. Memorandum of Understanding between C-I Schools and Education Minnesota
Presenter:  Shawn Kirkeide
Description:  For the 2021-2022 school year, the Union President will be entitled to a .11 FTE (equivalent of one class period) release time without loss of pay or benefits to conduct the duties as President. The proposed Memorandum of Understanding codifies the agreement by both parties for the 2021-2022 school year.
Recommended Motion(s):  To approve the Memorandum of Understanding between C-I Schools and Education Minnesota. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.F. C-I Online Handbooks
Presenter:  Dr. Brenda Damiani
Description:  Cambridge-Isanti Schools Online Student Handbooks for students in grades K-5 and 6-8 have been modified from the current in-person K-5 and 6-8 Student Handbooks. Any language that did not apply to online students was removed. The following language was added: "Student attendance in the online program is verified through consistent academic progress and consistent interaction in the learning management system, Edgenuity. Students who are not making progress and consistently interacting with the learning management system will be marked as absent." The CIHS Student Handbook covers in-person and online students.
Recommended Motion(s):  To approve the C-I Online Student Handbooks for the 2021-22 school year. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (2)
XIII.G. Policy 519 - Interviews of Students by Outside Agencies
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 519 - Interviews of Students by Outside Agencies as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.H. Policy 529 - Staff Notification of Violent Behavior by Students
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 529 - Staff Notification of Violent Behavior by Students as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.I. Policy 532 - Use of Peace Officers and Crisis Teams to Remove Students with IEP's from School Grounds
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 532 - Use of Peace Officers and Crisis Teams to Remove Students with IEP's from School Grounds as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.J. Policy 533 - Wellness Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 533 - Wellness Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.K. Resolution Appointing Election Judges for the November 2, 2021 School District Special Election
Presenter:  Lynn Wedlund
Description: 
RESOLUTION APPOINTING ELECTION JUDGES
FOR THE NOVEMBER 2, 2021
SCHOOL DISTRICT SPECIAL ELECTION

BE IT RESOLVED by the School Board of Independent School District No. 911, State of Minnesota, as follows:
1.         The individuals specified on EXHIBIT A attached hereto, each of whom is qualified to serve as an election judge, are hereby appointed as judges of election for the school district's special election on November 2, 2021 to act as such at the combined polling places listed on said exhibit.

2.         The election judges shall act as clerks of election, count the ballots cast, and submit the results to the school board for canvass in the manner provided for other school district elections.
 
Recommended Motion(s):  To adopt Resolution Appointing Election Judges for the November 2, 2021 School District Special Election. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.L. Resolution Approving Return to Learn Plan and Delegating Authority to Superintendent
Presenter:  Superintendent Rudolph
Description:  Cambridge-Isanti Schools has worked closely with Isanti Public Health to develop and implement the 2021-22 Return to Learn Plan. This resolution outlines the efforts of district administration and the School Board to consider potential risks and benefits regarding pandemic planning including varied mitigation strategies. It moves to formally adopt the 2021-22 Return to Learn Plan, delegate authority to the Superintendent to implement additional mitigation strategies as needed, and requires compliance accordingly. 

 
Recommended Motion(s):  To adopt Resolution Approving Return to Learn Plan and Delegating Authority to Superintendent. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.M. Move to Closed Session
Presenter:  Chair Hitchings
Description:  The purpose of the closed session is to review and discuss Superintendent Performance Evaluation pursuant to Minnesota Statue § 13.D.05, Subd. 3.
Recommended Motion(s):  To move to closed session pursuant to Minnesota Statue § 13.D.05, Subd. 3. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.N. Move to Open Session
Presenter:  Chair Hitchings
Description:  The board will return to open session at the conclusion of the closed session.
Recommended Motion(s):  To move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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