July 22, 2021 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Hitchings
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Hitchings
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Tim Hitchings, Board Chair
Aaron Berg, Vice Chair Lynn Wedlund, Clerk Heidi Sprandel, Treasurer Gary Hawkins, Director Nikki Johnson, Director Carri Levitski, Director Ex Officio, Dr. Nate Rudolph, Superintendent Jillian Edblad, Student Representative |
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IV. Approve Revised Agenda
Presenter:
Chair Hitchings
Description:
Once a quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):
To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
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VI. School Board Showcase
Presenter:
John Droubie & Travis Fuhol
Description:
Riverside Director John Droubie and Brookside Coordinator Travis Fuhol will be highlighting Brookside Academy, one of the three programs at Woodland Campus.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Student Representative Board Report D. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Adopt-A-School Assignments for 2021-2022
Presenter:
Chair Hitchings
Description:
In recent years, the board has selected adopt-a-school assignments that are periodically reviewed and reassigned. The most recent board assignments are as noted.
2020-2021 Assignments Aaron Berg - Isanti Intermediate/School For All Seasons Carri Levitski - Cambridge Middle School Gary Hawkins - Woodland Campus & Cambridge Primary School Heidi Sprandel - Isanti Primary School Lynn Wedlund - Cambridge Intermediate School Nikki Johnson - Cambridge-Isanti High School Tim Hitchings - Isanti Middle School |
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X.B. Woodland Campus Update
Presenter:
Christohper Kampa & John Droubie
Description:
Christopher Kampa and John Droubie will provide an update on Woodland Campus since its opening in Fall 2020.
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X.C. Policy 510 - School Activities
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.D. Policy 511 - Student Fundraising
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.E. Policy 515 - Protection and Privacy of Pupil Records
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.F. Policy 517 - Student Recruiting
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.G. Policy 902 - Community Use of School Facilities
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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X.H. Policy 910 - Communications and Public Relations
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Hitchings
Description:
A. June 24, 2021 Regular School Board Meeting
B. June 29, 2021 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.
Any items board members wish to have considered as a separate action? Board approval of consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Heidi Sprandel
Description:
Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. FY 23 Long-Term Facilities Maintenance Ten-Year Plan
Presenter:
Christopher Kampa
Description:
Minnesota Statutes, section 123B.595, establishes the Long-Term Facilities Maintenance ("LTFM") Revenue program. School districts are required to annually update their LTFM ten-year plan and sumbit the board approved plan to the commissioner for approval by July 31.
The plan submission includes revenue projections, expense projections, and a statement of assurances. Existing maintenance plans were used to complete the 10-year expenditure plan, including paving, roofing, flooring, painting, and more. The 10-year revenue projection plan is based on the revenue formula, which is $380 per adjusted pupil unit times the lessor of one or the ratio of the district’s average building age to 35 years. The projected adjusted pupil units are based on 10 years of historical pupil data. The Statement of Assurances requires the district to affirm we are aware of and are abiding by the State Statutes and MDE guidance on allowable expenditures. For the 2021 payable 2022 property tax levy, the plan must be approved before the proposed levy is certified in September 2021.
Recommended Motion(s):
To approve the FY 23 Long-Term Facilities Maintenance Ten-Year Plan. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.C. Professional Services Contract with Nexus Solutions
Presenter:
Christopher Kampa
Description:
Nexus Solutions, LLC ("Nexus") has prepared a project design and construction plan to fix some of the district's most critical infrastructure needs. The steam boiler system at CPIS may fail at anytime, which would displace over 1,000 students. The Nexus plan would include a steam-to-water boiler conversion. Additionally, the wastewater discharge at CMS has been sited by the Minnesota Pollution Control Agency and the district needs to make significant modifications to reduce the amount of iron and nitrates in the water discharged.
The Nexus plan would also provide projects for recommissioning of all district buildings, LED retrofits, water conservation, building envelopes, asbestos removal, building automation, window replacements, roofing replacements, and other improvements. Project construction would entirely be funded by current and future district funds and will not increase local taxes. The administration recommends approving Nexus to provide architectural, engineering, construction management, and commissioning services for the project.
Recommended Motion(s):
To approve Nexus to provide architectural, engineering, construction management, and commissioning services for the project. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.D. ISD 911 and City of Isanti Mutual Aid Agreement
Presenter:
Christopher Kampa
Description:
The previous Mutual Aid Agreement between the City of Isanti and the District was in force for a period of five (5) years from June 1, 2015 through May 31, 2021.
This agreement is made pursuant to Minnesota Statutes §471.59 which authorizes the joint and cooperative exercise of powers common to contracting parties. The intent of this agreement is to make equipment, personnel and other resources available to political subdivisions from other political subdivisions. This agreement will be in force for a period of five (5) years from the date of execution through June 30, 2026. Any party may withdraw from this agreement upon thirty (30) days written notice to the other party or parties to the agreement.
Recommended Motion(s):
To approve ISD 911 and City of Isanti Mutual Aid Agreement. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.E. Memorandum of Understanding with the City of Cambridge for the School Resource Officer Program
Presenter:
Christopher Kampa
Description:
This agreement includes updated expectations and other language for the school resource officer program. Administration has met with representatives from the City of Cambridge to discuss and agree upon all language in this agreement. Upon approval, administration will meet with city officials to plan the program for next school year.
Recommended Motion(s):
To approve the Memorandum of Understanding with the City of Cambridge for the School Resource Officer Program. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.F. Memorandum of Understanding with the City of Isanti for the School Resource Officer Program
Presenter:
Christopher Kampa
Description:
This agreement includes updated expectations and other language for the school resource officer program. Administration has met with representatives from the City of Isanti to discuss and agree upon all language in this agreement. Upon approval, administration will meet with city officials to plan the program for next school year.
Recommended Motion(s):
To approve the Memorandum of Understanding with the City of Isanti for the School Resource Officer Program. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.G. Designation of Identified Official with Authority for the MDE External User Access Recertification System
Presenter:
Superintendent Rudolph
Description:
Designation of Identified Official with Authority for the MDE External User Access Recertification System
The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota stat systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user’s access to MDE secure systems for their local education agency (LEA). The Board recommends to authorize Nathan Rudolph to act as the Identified Official with Authority (IOwA) and Amy Sachs to act as the IOwA to add and remove names only for Cambridge-Isanti Public School District 0911-01.
Recommended Motion(s):
To approve Dr. Nathan Rudolph as the Identified Official with Authority and Amy Sachs to act as the Identified Official with Authority to add and remove names only to Cambridge-Isanti Public School District 0911-01. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.H. Resource Training & Solutions Membership for 2021-22
Presenter:
Superintendent Rudolph
Description:
Membership Overview: Resource Training & Solutions supports school districts by providing resources, expertise, and a strong support network.
2021-22 Associate Membership Dues: $700 Renewal Period: July 1, 2021 - June 30, 2022
Recommended Motion(s):
To approve Resource Training & Solutions membership for 2021-2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.I. Policy 202 - School Board Officers
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 202 - School Board Officers as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.J. Policy 214 - Out of State Travel by School Board Members
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 214 - Out of State Travel by School Board Members as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.K. Policy 301.2 - Position Descriptions
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 301.2 - Position Descriptions as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.L. Policy 303 - Superintendent Selection
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 303 - Superintendent Selection as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.M. Policy 304 - Superintendent Contract, Duties, and Evaluation
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Recommended Motion(s):
To approve Policy 304 - Superintendent Contract, Duties, and Evaluation as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.N. Policy 701.2 - Purchasing
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Recommended Motion(s):
To approve Policy 701.2 - Purchasing as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.O. Move to Closed Session
Presenter:
Chair Hitchings
Description:
Adjourn to Closed Session for Negotiations per § Minnesota Statute 13D.03(b). The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiations proposals, conducted pursuant to sections 179A.01 to 179A.25.
Recommended Motion(s):
To move to closed session pursuant § Minnesota Statute 13D.03(b). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.P. Move to Open Session
Presenter:
Chair Hitchings
Description:
The board will return to open session at the conclusion of the closed session
Recommended Motion(s):
To move to open session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIV. Adjournment
Presenter:
Chair Hitchings
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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