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June 24, 2021 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Aaron Berg, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Gary Hawkins, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the meeting agenda.
Recommended Motion(s):  To approve the meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
Presenter:  Superintendent Rudolph
Description:  Bluejacket Broadcast Team
As Cambridge-Isanti High School entered into the season of Distance Learning in the spring of 2020, there was a clear need for growth in the area of providing high quality video and live streaming services. Staff members Jim Godfrey and Jason Oestreich were instrumental in researching equipment and infrastructure needed to provide high-quality video and live streaming services to students, staff, and our overall community. Although there were many minor projects throughout the 2019-2020 school year, the first major production that the Bluejacket Broadcast team took on was the video production of the Class of 2020 Commencement Ceremony. With the success of this production, there was additional infrastructure and equipment that the Bluejacket Broadcast team invested in and received training on in the summer of 2020. The investment was made specifically with the understanding that there may be limited spectators allowed at events that once had no limitations and were well attended (athletic events, concerts, drama productions, Grand March, etc.). Under the leadership of Jim Godfrey and Jason Oestreich, they were able to lead a number of student leaders in running multiple events throughout the 2020-2021 school year. Jim and Jason credit Morgan T. Anderson, Aedin Hawkins, Ethan Stauffer, and Kyle Phillips as being incredible student leaders for the Bluejacket Broadcast team. Due to the efforts of the Bluejacket Broadcast team, thousands of students, parents, grandparents, extended families, and others have enjoyed following the Bluejackets in whatever activity they choose. We are grateful for the opportunities that this team provides, and they are critical to the success of Cambridge-Isanti Schools. 
VI. School Board Showcase 
Description:  The Athletics and Activities Department is very proud to showcase our outstanding Adapted Bowling Team which is coached by Steve Tischer, and his great assistant coaches.
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Student Representative Board Report
D. School Board Member Good News Report
Attachments: (5)
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. Policy 202 - School Board Officers
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.B. Policy 214 - Out of State Travel by School Board Members
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.C. Policy 301.2 - Position Descriptions
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.D. Policy 303 - Superintendent Selection
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.E. Policy 304 - Superintendent Contract, Duties, and Evaluation
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.F. Policy 701.2 - Purchasing
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.G. Community Task Force Update
Presenter:  Superintendent Rudolph
Description: 

In January 2021, the Cambridge-Isanti School District assembled a Community Task Force of 38 individuals, representing parents, students, staff, teachers, and administrators. During the COVID-19 pandemic, the Task Force met virtually every month to identify, understand and problem-solve significant challenges facing the school district.

The Community Task Force reviewed district organizational background data, including financial reports, enrollment data, curricular offerings and reductions, transportation, facilities and staffing data. Four critical focus areas were identified; Finance, Building and Grounds, Operations, and Teaching and Learning. Subgroups were then formed to take deeper dives into each of these areas. 

The Task Force recognizes that the School District is facing significant challenges around lack of operating revenue, building infrastructure needs (older buildings and end of life infrastructures), transportation challenges and curricular/staffing deficits due to $8.5M of budget reductions in three years. As we look to the future of Cambridge-Isanti Schools, the Community Task Force recommendations to consider will be focused on solving these immediate challenges and looking forward to a sustainable future. These recommendations will likely be shared with the School Board in July and/or August. Their work has been delayed because the Legislature has yet to pass a state budget or pass an education funding bill for the next biennium.

Attachments: (1)
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. May 20, 2021 Regular School Board Meeting
B. June 3, 2021 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (4)
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Date Donor Site Item/Nature of Gift/Donation Value
6/14/2021 Patrick Fossum CPS Donation toward 2nd Grade Camp Skeeter  $        75.00
6/1/2021 Beth Moran CIHS Donation  $     353.40
5/18/2021 Jacket Backers CIHS Donation toward Weight Room Improvement Project  $     500.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. 2022 Fiscal Year Budget
Presenter:  Christopher Kampa
Description:  School districts are required to have a budget approved by the School Board by July 1 of each year per Minn. State Statute 123B.77. Projections and planning for the FY 2022 budget started in January and since then have included school board meetings, finance committee meetings, administration team meetings, staff meetings, communication through newsletters and the budget website, and other forums. Upon approval of the Fiscal Year 2022 Final Budget Recommendations on April 22 we have worked diligently to build the preliminary budget. Completing the preliminary budget will complete the second part of our fiscal year financial process (Property Tax Levy - Preliminary Budget - Revised Budget - Annual Financial Audit).

Public school districts are required to maintain financials in different funds, which each serve specific and restricted purposes. The main funds are the General, Food Service, Community Service, and Debt Service funds. We will also now have the Building Construction fund for the accounting of the new facility.
Recommended Motion(s):  To approve the 2022 Fiscal Year Budget. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.C. Nexus Solutions Letter of Intent
Presenter:  Christopher Kampa
Description:  Approving the letter of intent will not obligate the school district, financially or otherwise, to the proposed project. The purpose of the letter is to allow Nexus Solutions to prepare the necessary reports and documentation for MDE and draft contracts for legal counsel to review. The District and Nexus will finalize contract documents at the July board meeting. 
Recommended Motion(s):  To approve submission of the Letter of Intent to Nexus Solutions. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.D. 2022 Fiscal Year Meal Prices
Presenter:  Christopher Kampa
Description:  The school district will be providing meals free-of-charge for the FY2022 school year under a waiver granted by the USDA. In the event we need to return to a model where meals are paid for, we are recommending a $0.25 increase for all meals. This is the amount required to pass a balanced budget.

Recommended FY 2021-22 Meal Prices:
  Current
Prices
FY 2022
Prices
Student Lunch Elementary $2.65 $2.90
Student Lunch Secondary $2.90 $3.15
Student Breakfast Grades 1-8 $1.50 $1.75
Student Breakfast Grades 9-12 $1.60 $1.85
Adult Lunch $4.15 $4.40
Adult Breakfast $2.15 $2.40

Changes will be updated in the Student Handbooks pending board approval.
Recommended Motion(s):  To approve the 2022 Fiscal Year Meal Prices. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.E. Chromebook Purchase for 2021-22
Presenter:  Christopher Kampa
Description: 

During the winter and spring of 2021, the District Tech Advisory Committee reviewed, discussed, and updated a detailed plan for Chromebook replacements. The new Chromebooks will be allocated in the following ways:

  • K2 - adopt the 2in1 Chromebook at a phased pace as the iPads age
  • Grades 6-12 - students receive a new Chromebook at the 6th grade level.
The current model of Chromebook has an end of life date as determined by Google that will allow them to be utilized for 7 years.  As a result, students will be provided a new Chromebook in 6th grade and this same Chromebook will remain with the student until they graduate.  At the grade 6-12 level, this equates to a cost of about $0.27 per school day per student for the life of the device.  At the K2 level, it equates to an average cost of about $0.29 per school day per student for the life of the device.

Sealed bid proposals were received up until noon on Thursday, May 27, 2021 at the Education Services Center, 625A Main Street North, Cambridge, MN 55008.  There were three different vendors who submitted sealed bids:
  • SHI
  • Tierney
  • Vivacity Tech
Recommended Motion(s):  To approve Vivacity Tech as Chromebook vendor and SHI as the GoGuardian License vendor for Cambridge-Isanti Schools purchase of the 2021-22 Blended Learning Chromebooks. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.F. Chromebook Leasing Agent
Presenter:  Christopher Kampa
Description: 

The district issued a request for competitive bids to finance the purchase of the chromebooks referenced in the previous agenda item. The district received three responses from American Capital, TEQlease, and Providence Financial. American Capital provided the lowest responsible quote to serve as the district's leasing agent.

 

Amount Financed

Yearly Payment

Total Over 4 Years - Devices are Owned by C-I Schools

Total Over 4 Years Including Year 1 Down Payment of $130,000

American Capital

$154,300

$40,153.02

$160,612.08

$290,612.08

TEQlease

$267,050

Year 1 

$112,750

 

Year 2-4 $55,591.23

$279,523.69

$296,773.69

 

(Needed to add $17,250 for SHI and GoGuradian)

Providence Financial

Chose not to participate due to no penalty for early payment requirement

     

C-I Schools has worked with American Capital for all the other Blended Learning Leases and we have been very satisfied with the relationship that has developed.  The lease agreement for these devices would be an addendum to our original lease agreement signed in 2015.
Recommended Motion(s):  To approve American Capital as the Leasing Agent for the 2021-22 Blended Learning Devices. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.G. 2021-2022 Schools for Equity in Education (SEE) Membership Renewal
Presenter:  Christopher Kampa
Description:  Schools for Equity in Education advocates for equal access to quality education for all Minnesota students and provides professional development options, networking opportunities, resources, and a community outreach liaison to member districts.

2021-22 Membership Dues: $6,707 ($0 change from 2020-21)

Renewal Period: July 1, 2021 - June 30, 2022
Recommended Motion(s):  To approve the SEE Membership renewal for 2021-2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.H. Minnesota School Board Association Membership Dues & Policy Services Renewal
Presenter:  Superintendent Rudolph
Description:  Cambridge-Isanti Schools has been a member of Minnesota School Board Association (MSBA) since 2008. MSBA provides crucial policy update information, training for our school board members and superintendent, and various levels of support for our district through our membership.

2021-22 Membership Dues: $10,834*
2018-19 Membership Fee: $10,593
2019-20 Membership Fee: $10,796
2020-21 Membership Fee: $11,036

2021-22 Policy Services Renewal: $730
2020-21 Policy Services Fee: $715

Renewal Period: July 1, 2021 - June 30, 2022
Recommended Motion(s):  To approve the 2021-2022 Minnesota School Board Association Membership and Policy Services Renewal. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.I. 2021-2022 BoardBook Subscription Renewal
Presenter:  Superintendent Rudolph
Description:  Currently, the school board agenda and supporting documentation is created and compiled using the BoardBook Premier application which is a subscription-based service.

2021-22 Subscription Tier I: $2,100
2020-21 Subscription Tier I: $2,100

Renewal Period: July 1, 2021 - June 30, 2022
 
Recommended Motion(s):  To approve the BoardBook subscription renewal for 2021-2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.J. Local Education Agency Representative
Presenter:  Superintendent Rudolph
Description:  The Local Educational Agency (LEA) Representative will ensure that the school district will maintain compliance with the appropriate federal statutes, regulations, and procedures and will act as the responsible authority in all matters relating to the administration of this improvement plan. The local Board of Education ensures that its designee(s) will periodically update the Board regarding goals, strategies/practices, participate as a member of the school leadership implementation team, and work in collaboration with the Regional Centers of Excellence and/or MDE in support of technical assistance through the Minnesota Statewide System of Support (SSOS) or the Department.
Recommended Motion(s):  To approve Dr. Brenda Damiani as our Local Education Agency Representative. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.K. 2021-22 Minnesota State High School League (MSHSL) Membership
Presenter:  Mark Solberg
Description:  Cambridge-Isanti Schools has been a long-time member of the Minnesota State High School League (MSHSL). The MSHSL provides opportunities for our students to develop character, strength and perseverance that allows them to flourish in school and beyond.
Recommended Motion(s):  To adopt the 2021-22 Resolution for Membership in the Minnesota State High School League. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.L. Athletics Agreement between Cambridge-Isanti Schools and Art & Science Academy
Presenter:  Mark Solberg
Description:  The Art & Science Academy and Cambridge-Isanti Schools would like to continue to accept the 7th and 8th grade Art & Science Academy students into the athletic and/or activity programs listed in the agreement at the rates listed (per participant). Arts & Science Academy agrees that transportation to the athletic or activity program is not part of this agreement.

This agreement would be in effect for the 2021-2022 school year.
Recommended Motion(s):  To approve the 2021-2022 Athletics Agreement between Cambridge-Isanti Schools and Art & Science Academy. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.M. Athletics Agreement between Cambridge-Isanti Schools and Cambridge Christian School
Presenter:  Mark Solberg
Description:  Cambridge Christian School and Cambridge-Isanti Schools would like to continue to accept the 7th and 8th grade Art & Science Academy students into the athletic and/or activity programs listed in the agreement at the rates listed (per participant). Cambridge Christian School agrees that transportation to the athletic or activity program is not part of this agreement.

This agreement would be in effect for the 2021-2022 school year.
Recommended Motion(s):  To approve the 2021-2022 Athletics Agreement between Cambridge-Isanti Schools and Cambridge Christian School. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.N. Student Handbooks
Presenter:  Dr. Brenda Damiani
Description:  Early Childhood through fifth grade and grades 6-12 share common student handbook templates. These templates allow for streamline information for families and students as well as create efficiency for policy updates each spring. The attached document outlines the student handbook changes for 2021-22. 
Recommended Motion(s):  To approve the Student Handbooks for the 2021-22 school year. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.O. Policy 403 - Discipline, Suspension and Dismissal of School District Employees
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 403 - Discipline, Suspension and Dismissal of School District Employees as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.P. Policy 405 - Veteran's Preference
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 405 - Veteran's Preference as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.Q. Policy 407 - Employee Right to Know - Exposure to Hazardous Substances
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 407 - Employee Right to Know - Exposure to Hazardous Substances as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.R. Policy 409 - Employee Publications, Instructional Materials, Inventions and Creations 
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 409 - Employee Publications, Instructional Materials, Inventions and Creations as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.S. Policy 423 - Employee-Student Relationships
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 423 - Employee / Student Relationships as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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