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April 22, 2021 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Aaron Berg, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Gary Hawkin, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
Description:  National Week of the Young Child - National Week of the Young Child was recognized April 10-16, 2021 which marked its 50th year of recognizing that the first years of life, ages birth-8, set the foundation for school success. The Cambridge-Isanti Early Childhood Education program has done an outstanding job celebrating their students and recognizing the growth those students have experienced this year.
VI. School Board Showcase 
Presenter:  Principal Chad Gerlach
Description:  The pandemic of 2020-21 has impacted all of our lives in recent months is truly an understatement.

While the impact has reached virtually everyone and every profession, it would be safe to say that education has been impacted at least as much, if not more, than any other in our society.

The disruption to the educational process has hit every form and age of education from preschool to higher education.

The CMS April Board Showcase takes a reflective look at how the pandemic has impacted our school system. It's time to pause and honor those students, parents, and staff as they have risen to the occasion time and time again throughout the past year. Despite many challenges and setbacks over the past year, the CMS Showcase highlights the Positive Outcomes of Change since March of 2020.
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Student Representative Board Report
D. School Board Member Good News Report
Attachments: (5)
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. Policy 422 - Policies Incorporated by Reference - Employees
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.B. Policy 523 - Policies Incorporated by Reference - Students
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.C. Policy 531 - The Pledge of Allegiance
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.D. Policy 905 - Advertising
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.E. Policy 907 - Rewards
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. March 25, 2021 Regular School Board Meeting
B. April 1, 2021 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations, and terminations.
E. Non-Renewal of Probationary Teachers Ending School Year 2020-2021
F. Layoff of Staff Effective the End of the 2020-2021 School Year

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (6)
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Date Donor Site Item/Nature of Gift/Donation Value
4/13/2021 Tim Hitchings District Donation of vaccination card holders $150.00
3/26/2021 Isanti County Prevention & Recovery Coalition CIHS, Woodland Campus Pay for the cost of Narcan & the training to administer Narcan at CIHS & Woodland Campus $424.00
4/13/2021 Members Cooperative Credit Union Woodland Campus Donation of a Heartsafe Package AED  $  1,300.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Fiscal Year 2022 Final Budget Recommendations
Presenter:  Superintendent Rudolph
Description:  School districts in Minnesota are required to pass an approved budget by June 30 of the prior year. The administration is presenting final recommendations for budget reductions and budget planning for FY2022.
Recommended Motion(s):  To approve Fiscal Year 2022 Final Budget Recommendations. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.C. 2021 Chemical Health Contract between C-I Schools and Isanti County Family Services
Presenter:  Superintendent Rudolph
Description:  Cambridge-Isanti Schools, as members of the Integrated Collaborative for Children, will contract with Isanti County Family Resources to provide for chemical health services within the Cambridge-Isanti Schools. The contract amount will be up to and not more than $25,000. This contract will be valid from January 1, 2021 to December 31, 2021. Upon approval, the services for Chemical Health in the Cambridge-Isanti Schools will continue to be available to students as needed.
Recommended Motion(s):  to approve the 2021 Chemical Health Contract between C-I Schools and Isanti County Family Services. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.D. Policy 101 - Legal Status of the School District
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 101 - Legal Status of the School District as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.E. Policy 101.1 - Name of the School District 
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 101.1 - Name of the School District as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.F. Policy 104 - School District Mission Statement
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 104 - School District Mission Statement as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.G. Policy 213 - School Board Committees
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 213 - School Board Committees as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.H. Policy 603 - Curriculum Development
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 603 - Curriculum Development as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.I. Policy 721 - Uniform Grant Guidance Policy Regarding Federal Revenue Sources
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve the policy with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 721 - Uniform Grant Guidance Policy Regarding Federal Revenue Sources as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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