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January 21, 2021 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Gary Hawkins, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Aaron Berg, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
VI. School Board Showcase 
Presenter:  Principal Scott Peterson
Description:  This presentation will inform Board Members of how Cambridge Intermediate School is working to continue components of Positive Behavioral Interventions and Supports (PBIS) and our monthly assemblies/celebrations while following the COVID-19 guidelines and during the Hybrid and Distance Learning Model.
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Legislative Information
D. Student Representative Board Report
E. School Board Member Good News Report
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. COVID-19 Finance Report
Presenter:  Christopher Kampa
Description:  Director Kampa will be sharing an update on how COVID-19 has affected the district's finances.
X.B. Policy 419 - Tobacco-Free Environment; Possession and Use of Tobacco, Tobacco-Related Devices, and Electronic Delivery Devices
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
X.C. Policy 516 - Student Medication
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
X.D. Policy 714 - Fund Balance
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. December 17, 2020 Regular School Board Meeting
B. January 4, 2021 Organizational Meeting
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
 
Date Donor Site Item/Nature of Gift/Donation Value
4-Jan Peacemaker Minnesota IIS Equipment for games (balls, cones, jump ropes, etc) $151.80
14-Dec Midcontinent Communications CIHS Stocking caps & masks $300-$500
9-Nov Brian Rogers & Sabrina Krause Early Childhood Donations and time to update outdoor classroom $700.00
7-Dec Allina Health (Corrected Clerical Error) Weightroom Donation $1,000.00
14-Dec New Hope Community Church & Minnco CIS Donation of winter gear $1,000.00
7-Jan C-I Wrestling Boosters Wrestling Stipend for additional coaches $7,700.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Fiscal Year 2019-2020 Audited Financials
Presenter:  Christopher Kampa
Description:  Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) has performed the financial audit for FY 2019-20 ended June 30, 2020. School districts are required to submit final audited financial data to the commissioner by November 30th and final audited financial statements to the commissioner and to the state auditor by December 31st. Both of these deadlines have been met. The finance committee discussed these year-end results at the January meeting. There will be a presentation of the final revenue, expenditures and fund balances for the FY 2019-20 as well as
a presentation by MMKR on their independent auditor’s opinion.
Recommended Motion(s):  To approve Fiscal Year 2019-20 Audited Financials. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.C. Policy 404 - Employment Background Check
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 404 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 404 - Employment Background Check as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.D. Policy 410 - Family and Medical Leave Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 410 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 410 - Family and Medical Leave Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.E. Policy 430 - Staff Leaves and Absences
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 430 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 430 - Staff Leaves and Absences as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.F. Policy 506 - Student Discipline and Notice of Suspension
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 506 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 506 - Student Discipline and Notice of Suspension as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.G. Policy 514 - Bullying Prohibition Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 514 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 514 - Bullying Prohibition Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.H. Policy 524 - Internet Acceptable Use and Safety Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 524 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 524 - Internet Acceptable Use and Safety Policy as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.I. 2021-2022 School Calendars
Presenter:  Dr. Brenda Damiani
Description:  Cambridge-Isanti Schools strives to develop a school calendar supporting continuous student learning and professional development for staff. A committee of district employees commenced in November to review previous calendars and discuss feedback. The 2021-22 school year calendars include a calendar for traditional school year programming and a calendar for year-round school programming.

The C-I Schools Calendar Committee made their recommendation based on the following:
  • Statutes and policies governing K-12 instructional expectations
  • Number of required instructional days/minutes for students
  • State and local assessment windows
  • Number of staff work days and professional development days
  • Start and end dates that align with Labor Day (traditional calendar) and graduation
Recommended Motion(s):  To approve the traditional and year-round calendars for 2021-22. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (2)
XIII.J. 2021-2022 CIHS Registration Guide 
Presenter:  Pam Austad
Description:  Each year, the staff and administration review the high school course offerings, enrollment preferences, graduation rules, and post-secondary enrollment guidelines. Upon review, CIHS administrators propose changes to the Teaching and Learning Department to best meet the curriculum and instruction needs of students. Pam Austad, Assistant Principal at Cambridge-Isanti High School, will give a brief presentation regarding the Student Registration Guide for 2021-22 and request approval for the proposed changes.

Recommended Motion(s):  to approve the 2021-2022 CIHS Course Guide. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.K. Cambridge-Isanti Schools Pay Equity Report
Presenter:  Shawn Kirkeide
Description:  The Local Government Pay Equity Act requires all public jurisdictions such as cities, counties, and school districts to eliminate any gender-based wage inequities in compensation and submit reports to Minnesota Management and Budget every 3 years. Pay Equity is a method of eliminating discrimination against women who are paid less than men for jobs requiring comparable levels of expertise. This process includes a comparison of wages and benefits for all jobs and an evaluation of these jobs by giving points according to the level of knowledge and responsibility required to do the job.
Recommended Motion(s):  to approve the Cambridge-Isanti Schools Pay Equity Report. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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