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December 17, 2020 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Virtual Meeting Opening Statement
Presenter:  Chair Hitchings
Description: 
Cambridge-Isanti Schools-General Process for Remote School Board Meetings Opening Statement by Board Chair

Due to the current federal and state emergency declarations, the Minnesota directive to residents to stay at home, and guidance about limiting person-to-person contact due to the COVID-19 (coronavirus) pandemic, this meeting of the Cambridge-Isanti Schools School Board is being conducted in accordance with Minnesota Statutes 13D.021— Meetings by Telephone or Other Electronic Means.

Due to the health pandemic, the school board determined that it is not feasible to be physically present at the meeting location and that it is not feasible for the public to attend this meeting at the meeting location due to the health pandemic.

Persons may monitor this meeting from a remote location by accessing the live-stream link through our website at www.c-ischools.org.

School board members are reminded to mute their microphone or phone when they are not speaking. When speaking, the board member should unmute the microphone or phone, speak, and then mute their device.

All votes will be conducted by roll call. Each school board member should wait until their name is called before voting.
IV. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Gary Hawkins, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Aaron Berg, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
V. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once a quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
VI. Communications/Recognition
Presenter:  Superintendent Rudolph
Description:  Cambridge-Isanti Schools would like to recognize the following organizations for their generous donation of CARES funding toward the District: Chisago County, Isanti County, and Isanti Township. This funding will help cover COVID-related expenses.

Cambridge-Isanti Schools would also like to thank and recognize New Hope Community Church for their very generous donation of a coffee gift card to each full-time employee of the district.
VII. School Board Showcase - Learning Models 2020-21
Presenter:  Dr. Brenda Damiani
Description:  The Minnesota Department of Education directed school and district administrators to develop three contingency plans to prepare for the 2020-21 school year using three scenarios:

Scenario 1: In-person learning for all students.  
Scenario 2: Hybrid model with strict social distancing and capacity limits. 
Scenario 3: Distance learning only. 

This presentation outlines Cambridge-Isanti’s Return to Learn Plan and the current learning model, Distance Learning. 
Attachments: (1)
VIII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board. During a virtual meeting, comments should be emailed to Chair Hitchings no later than the day prior to the meeting. Comments will then be read aloud during the meeting.
IX. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Legislative Information
D. Student Representative Board Report
E. School Board Member Good News Report
Attachments: (4)
X. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
XI. Non-Action Items
XI.A. World’s Best Workforce Plan
Presenter:  Dr. Brenda Damiani, Tammy Kraft, and Michelle Glasgow
Description:  Cambridge-Isanti Schools presents its World’s Best Workforce (WBWF) Plan. The 2019-20 summary was submitted to the Minnesota Department of Education on December 15, 2020. This presentation highlights the strategies that have been implemented to meet the five goals of WBWF. 
  • All children are ready for school.    
  • All third-graders can read at grade level.
  • All racial and economic achievement gaps between students are closed.
  • All students are ready for career and college.
  • All students graduate from high school.
Attachments: (1)
XI.B. 2021-22 School Year Calendars
Presenter:  Dr. Brenda Damiani
Description:  Cambridge-Isanti Schools strives to develop a school calendar supporting continuous student learning and professional development for staff. A committee of district employees commenced in November to review previous calendars and discuss feedback. The 2021-22 school year calendars include a calendar for traditional school year programming and a calendar for year- round school programming.

The C-I Schools Calendar Committee made their recommendation based on the following:
  • Statutes and policies governing K-12 instructional expectations
  • Number of required instructional days/minutes for students
  • State and local assessment windows
  • Number of staff work days and professional development days
  • Start and end dates that align with Labor Day (traditional calendar) and graduation
Attachments: (2)
XI.C. Future of our District
Presenter:  Superintendent Rudolph
Description:  Superintendent Rudolph will provide an update on items administration has been working on to help prepare for the future of our district. Those items include utilizing a community task force.
Attachments: (1)
XI.D. 404 - Employment Background Check
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
XI.E. 410 - Family and Medical Leave Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
XI.F. 430 - Staff Leaves and Absences
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
XI.G. 506 - Student Discipline
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
XI.H. 514 - Bullying Prohibition Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
XI.I. 524 - Internet Acceptable Use and Safety Policy
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
XII. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. November 12, 2020 Regular School Board Meeting
B. December 7, 2020 Special Board Meeting (Truth in Taxation)
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (4)
XIII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIV. Action Items
XIV.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
 
Date Donor Site Item/Nature of Gift/Donation Value
27-Oct Gary Hawkins CPS Donation toward Student Needs (Coats, boots, hats, etc.) $100.00
29-Oct Ryan Wassink CIHS Football 2 Riddel Speed Flex Helmets $600-$700
16-Nov GracePointe Crossing - Darla Wessels CPS CPS Compass Project $250.00
19-Nov Zach & Tara Rouse IPS Donation of toys, activities, and snacks to Tier 1 Childcare $540.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV.B. Final 2020 Payable 2021 Property Tax Levy
Presenter:  Christopher Kampa
Description:  Upon Board approval of the preliminary 2020 payable 2021 property tax levy in September, and according to MN state statute, we certified the preliminary levy with Isanti County. Minnesota state statute requires municipalities to hold a Truth in Taxation meeting, which was held on December 7th. The final levy that you will find on the following pages is the same information that was shared at that meeting.

After approval of the final property tax levy, we will certify it with Isanti County. The final 2020 payable 2021 property tax levy total is $12,170,517 which is a $1,129,702 increase from the prior year levy. Detailed information on our property tax levy and the process by which it is created can be found on our webpage.
Recommended Motion(s):  to approve the Final 2020 Payable 2021 Property Tax Levy. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV.C. Voluntary Furlough - Memorandum of Understanding Between SEIU Local 284 (Administrative Assistants Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911)
Presenter:  Shawn Kirkeide
Description:  The district must address the issue of having more staff than required work at this time as a result of the COVID-19 pandemic and distance learning.  This Memorandum of Understanding between SEIU Local 284 (Administrative Assistants) and the Cambridge-Isanti School District 911 allows the school district to offer voluntary furloughs for those who qualify.
Recommended Motion(s):  to approve the Voluntary Furlough Memorandum of Understanding Between SEIU Local 284 (Administrative Assistants Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV.D. Voluntary Furlough - Memorandum of Understanding Between SEIU Local 284 (Custodial and Maintenance Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911)
Presenter:  Shawn Kirkeide
Description:  The district must address the issue of having more staff than required work at this time as a result of the COVID-19 pandemic and distance learning.  This Memorandum of Understanding between SEIU Local 284 (Custodial and Maintenance) and the Cambridge-Isanti School District 911 allows the school district to offer voluntary furloughs for those who qualify.
Recommended Motion(s):  to approve the Voluntary Furlough Memorandum of Understanding Between SEIU Local 284 (Custodial and Maintenance Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV.E. Voluntary Furlough - Memorandum of Understanding Between SEIU Local 284 (Food Service Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911)
Presenter:  Shawn Kirkeide
Description:  The district must address the issue of having more staff than required work at this time as a result of the COVID-19 pandemic and distance learning.  This Memorandum of Understanding between SEIU Local 284 (Food Service) and the Cambridge-Isanti School District 911 allows the school district to offer voluntary furloughs for those who qualify.
Recommended Motion(s):  to approve the Voluntary Furlough Memorandum of Understanding Between SEIU Local 284 (Food Service Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV.F. Voluntary Furlough - Memorandum of Understanding Between SEIU Local 284 (Paraprofessionals Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911)
Presenter:  Shawn Kirkeide
Description:  The district must address the issue of having more staff than required work at this time as a result of the COVID-19 pandemic and distance learning.  This Memorandum of Understanding between SEIU Local 284 (Paraprofessionals) and the Cambridge-Isanti School District 911 allows the school district to offer voluntary furloughs for those who qualify.
Recommended Motion(s):  to approve the Memorandum of Understanding Between SEIU Local 284 (Paraprofessionals Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV.G. Involuntary Furlough - Memorandum of Understanding Between SEIU Local 284 (Custodial and Maintenance Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911)
Presenter:  Shawn Kirkeide
Description:  The district must address the issue of having more staff than required work at this time as a result of the COVID-19 pandemic and distance learning.  This Memorandum of Understanding between SEIU Local 284 (Custodial and Maintenance) and the Cambridge-Isanti School District 911 allows the school district to involuntary furlough employees as an option to mitigate overstaffing situations. 
Recommended Motion(s):  To approve the Involuntary Furlough Memorandum of Understanding Between SEIU Local 284 (Custodial and Maintenance Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV.H. Involuntary Furlough - Memorandum of Understanding Between SEIU Local 284 (Food Service Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911)
Presenter:  Shawn Kirkeide
Description:  The district must address the issue of having more staff than required work at this time as a result of the COVID-19 pandemic and distance learning.  This Memorandum of Understanding between SEIU Local 284 (Food Service) and the Cambridge-Isanti School District 911 allows the school district to involuntary furlough employees as an option to mitigate overstaffing situations. 
Recommended Motion(s):  To approve the Involuntary Furlough Memorandum of Understanding Between SEIU Local 284 (Food Service Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV.I. Involuntary Furlough - Memorandum of Understanding Between SEIU Local 284 (Paraprofessional Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911)
Presenter:  Shawn Kirkeide
Description:  The district must address the issue of having more staff than required work at this time as a result of the COVID-19 pandemic and distance learning.  This Memorandum of Understanding between SEIU Local 284 (Paraprofessionals) and the Cambridge-Isanti School District 911 allows the school district to involuntary furlough employees as an option to mitigate overstaffing situations. 
Recommended Motion(s):  to approve the Involuntary Furlough Memorandum of Understanding Between SEIU Local 284 (Paraprofessional Bargaining Unit) and Cambridge-Isanti Schools (I.S.D. 911). This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV.J. Online Learning Provider Application
Presenter:  Dr. Brenda Damiani
Description:  During the May 2020 School Board meeting, the board approved the school district’s application for becoming an online learning provider in grades 6-12. The District Tech Advisory Committee and the Department of Teaching and Learning are recommending that the application is amended to include grades K-5 in addition to grades 6-12.
Recommended Motion(s):  to amend the Online Learning Provider application to include grades K-5 in addition to grades 6-12. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV.K. 2020 Minnesota Rural Education Association (MREA) Board of Directors Candidates
Presenter:  Superintendent Rudolph
Description:  By request of MREA (Minnesota Rural Education Association), the Cambridge-Isanti Schools School Board is asked to vote for an at-large candidate and a school board representative candidate for the 2020 MREA Board of Directors. The at-large position is a term of 4 years and the term would end in 2024. The school board representative term is a 1-year term for the year 2021.

Recommendation for the School Board to vote for one candidate at large and one school board representative candidate to be elected to the 2020 MREA Board of Directors. The ballot will be sent to MREA to process when completed.
Recommended Motion(s):  To vote for _______ as the recommended 2020 MREA at-large candidate and _______ as the school board representative candidate. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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