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November 12, 2020 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Gary Hawkins, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Aaron Berg, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
VI. School Board Showcase - Cambridge Primary School
Presenter:  Principal Rhonda Malecha & School Counselor Jodi Acker
Description:  Cambridge-Isanti Schools strives to meet the academic and social-emotional needs of all students every day. Cambridge Primary School’s school counseling service delivery has changed to meet the needs of students during the pandemic.
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Legislative Information
D. Student Representative Board Report
E. School Board Member Good News Report
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. October 22, 2020 Regular School Board Meeting
B. November 2, 2020 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (3)
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
 
Date Donor Site Item/Nature of Gift/Donation Value
26-Oct Gary Hawkins Riverside Donation toward Student Activities Account $100.00
23-Oct James Fowler - Cambridge Dairy Queen CPS Donation $2,000.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Resolution Canvassing Returns of Votes of the 2020 School District General and Special Election
Presenter:  Lynn Wedlund
Description:  The school district board serves as a canvassing board for school district elections. The board must meet to canvass the returns and declare the results between the third and tenth day after the general election.  The board has seen the results of the attached canvassed votes and administration is recommending the resolution be adopted.
Recommended Motion(s):  to adopt Resolution Canvassing Returns of Votes of School District General and Special Election. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.C. Resolution Authorizing Issuance of Certificates of Election and Directing the School District Clerk to Perform Other Election Related Duties
Presenter:  Superintendent Rudolph
Description:  After the time for the recounts and contesting election results has passed, and after contests have been resolved, and after confirming that all required campaign financial reports due from the successful candidate are on file, the clerk shall issue a certificate of election to the successful candidate.

Administration recommends the board adopt the revised Resolution Authorizing District Clerk to issue Certificates of Election and perform other Election related duties as necessary.
Recommended Motion(s):  To adopt the Resolution Authorizing Issuance of Certificates of Election and Directing the School District Clerk to Perform other Election Related Duties. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.D. Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 414 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.E. Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 415 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.F. Policy 418 - Drug Free Workplace/Drug Free School and Acknowledgement
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 418 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 418 - Drug Free Workplace/Drug Free School and Acknowledgement as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.G. Policy 502 - Search of Student Lockers, Desks, Personal Possessions and Student's Person
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 502 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 502 - Search of Student Lockers, Desks, Personal Possessions and Student's Person as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.H. Policy 535 - Service Animals in Schools
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 535 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 535 - Service Animals in Schools as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.I. Policy 616 - School District System Accountability
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 616 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 616 - School District System Accountability as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.J. 2020-21 Minnesota State High School League Foundation Fund Request
Presenter:  Superintendent Rudolph
Description:  WHEREAS, the Minnesota State High School League Foundation was formed to provide support for Minnesota’s high school youth to participate in athletics and fine arts;

WHEREAS, the District 911, Cambridge-Isanti Schools School Board recognizes the value of student participation in extracurricular activities; and

WHEREAS, the MSHSL Foundation is offering grants and funding to assist school districts in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs.

THEREFORE, BE IT RESOLVED, that the Cambridge-Isanti Schools School Board supports the District’s application to the Minnesota State High School League Foundation for a FORM A grant to offset student activity fees.
Recommended Motion(s):  to adopt resolution to request Minnesota State High School League Foundation funds for the 2020-21 school year. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.K. Resolution Approving Nathan Rudolph's Trustee Appointment to Minnesota School District Liquid Asset Fund Plus
Presenter:  Superintendent Rudolph
Description: 
RESOLUTION APPROVING TRUSTEE APPOINTMENT

Whereas, Nathan Rudolph has been appointed to serve as voting Trustee of the Minnesota School District Liquid Asset Fund Plus (the "Fund") for a term effective November 10, 2020 and upon election at the annual meeting of the board of trustees of the Fund, and remaining in effect upon election for subsequent three-year terms; and

Whereas, INDEPENDENT SCHOOL DISTRICT NO. 911 (Cambridge-Isanti) supports this action on behalf of Nathan Rudolph:

NOW, THEREFORE, BE IT RESOLVED by the School Board of INDEPENDENT SCHOOL DISTRICT NO. 911 (Cambridge-Isanti), as follows:

Nathan Rudolph’s service as Trustee for MN School District Liquid Asset Fund Plus is approved for a term effective November 10, 2020, expiring at the annual meeting of the Trustees of the MN School District Liquid Asset Fund Plus to be held following the fiscal year of the Fund ending on June 30, 2021, and for any subsequent three-year terms following the election at the 2021 annual meeting.
Recommended Motion(s):  to adopt Resolution Approving Trustee Appointment of Nathan Rudolph to the Minnesota School District Liquid Asset Fund Plus. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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