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September 24, 2020 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Gary Hawkins, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Aaron Berg, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
Description:  Cambridge-Isanti Schools would like to thank the generous community members who have sewn and donated over 130 cloth masks to the District. We appreciate the amount of time and the cost of the materials that have gone into making these masks. The community members include Peggy Johnson, Sherri Flannigan, Daisy Boehmer, Holly Braun, and Mary Shower.
VI. School Board Showcase 
Presenter:  Principal Mark Ziebarth, Kaylee Simonton, Caroline Resler, and Sara Edwards
Description:  School For All Seasons will be sharing updates on how they are incorporating and integrating STEAM into their lessons each day.
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Legislative Information
D. Student Representative Board Report
E. School Board Member Good News Report
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
X. Non-Action Items
X.A. FY 22 Initial Budget Reduction Consideration Proposal
Presenter:  Christopher Kampa
Description:  Part of our ongoing budget process is to prepare for all scenarios regarding our current and future budget planning process. This presentation is an initial budget reduction plan in the case that the November 3rd referendum question is not passed.
Attachments: (1)
X.B. Policy 406 Public and Private Personnel Data
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments: (1)
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. August 20, 2020 Regular School Board Meeting
B. September 3, 2020 Building Tour
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations, and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Date Donor Site Item/Nature of Gift/Donation Amount
8/12 YourCause, LLC CIPS Donation toward Lyceum $131
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Preliminary 2020 Payable 2021 Property Tax Levy
Presenter:  Christopher Kampa
Description:  The proposed preliminary 2020 payable 2021 property tax levy will be presented at the September 24th board meeting. Minnesota school districts are required by state law to certify their proposed preliminary property tax levy to the County Auditor by September 30 to project the payable 2021 property taxes for residents of the school district. Final property tax levy and budget information would then be presented at a truth in taxation meeting held sometime between November 25th and December 10th. The School Board will be asked to certify the final payable 2021 property tax levy during the December 17, 2020 School Board meeting.

There will continue to be updates to the MN Department of Education levy information system through the upcoming months so there may be changes to the preliminary property tax levy. Because there may still be changes, it is recommended that the preliminary property tax levy be approved at the maximum. School Boards are authorized to approve preliminary levies at the maximum instead of a specific dollar amount. The preliminary levy certified to the county by September 30 is the maximum set for the levy so the final levy certified in December cannot be greater than the preliminary levy.
Recommended Motion(s):  To approve the Preliminary 2020 Payable 2021 Property Tax Levy at the maximum. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.C. Truth in Taxation Meeting Date
Presenter:  Christopher Kampa
Description:  We would like to hold a truth in taxation meeting on December 7 at 6 p.m. at the Cambridge-Isanti High School, Performing Arts Center. Property tax levy and budget information will be presented at this meeting with time for the public to comment and ask questions. The final property tax levy will be recommended for approval at the December 17, 2020, School Board meeting
Recommended Motion(s):  To approve holding a Truth in Taxation Meeting on December 7, 2020 at 6:00pm at the Cambridge-Isanti High School, Performing Arts Center. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.D. Addendum to the Memorandum of Understanding with the City of Cambridge for the School Resource Officer Program
Presenter:  Christopher Kampa
Description:  This addendum includes reinstating the school resource officer position after being paused during distance learning in Spring 2020. This addendum also includes some minor language changes.
Recommended Motion(s):  To approve the Addendum to the Memorandum of Understanding with the City of Cambridge for the School Resource Officer Program. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.E. Resolution Establishing Combined Polling Places for 2021
Presenter:  Superintendent Rudolph
Description:  A new election law from the 2017 Legislative Session (Chapter 92, Article 2) requires school districts to approve a resolution to combine polling places. That resolution must be approved by December 31st of each year.

The board must designate the combined polling place (or places) they would use in the future calendar year and notify county auditor(s) by sending them a copy of the resolution. Combined polling places must be a location currently designated for use by a county or municipality. The recommendation is to use Cambridge City Hall at Cambridge City Center Mall, Precinct 1, Isanti County, Cambridge, Minnesota and Isanti Community Center within the City of Isanti, Precinct 2, Isanti County, Isanti, Minnesota.

With board vacancy special elections included in the new law, school districts never know when a special election will be needed to fill the position. As special elections are costly with the school district covering all costs, it is recommended to limit polling locations. Without adoption of the resolution, districts may end up having to pay tens of thousands of dollars for election equipment and election judges for dozens of polling places, instead of just one or two combined polling places. 

The specific precincts need to be listed per the request of the county in this resolution. Administration recommends the revised resolution be approved with the specific precincts listed.  
 
Recommended Motion(s):  To adopt a Resolution Establishing Combined Polling Places for 2021. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.F. Amend Isanti County Election Equipment Plan
Presenter:  Superintendent Rudolph
Description:  Isanti County needs to amend its Election Equipment Plan to include the use of the new OmniBallot assisted voting devices. The OmniBallot devices are a component of the electronic voting system in Isanti County. All Isanti County precincts will use the OmniBallot assisted voting devices in 2020.

Minnesota statutes require municipalities to approve the use of an electronic voting system as follows [emphasis added]:
Minnesota Statutes §206.58 AUTHORIZATION FOR USE
Subd. 3. Counties.
The governing body of a county may provide for the use of an electronic voting system in one or more precincts of the county at all elections. The governing body of the municipality shall give approval before an electronic voting system may be adopted or used in the municipality under the authority of this section. No system may be adopted or used unless it has been approved by the secretary of state pursuant to section 206.57.

The approval of the amended Isanti County Election Equipment Plan will serve as Cambridge-Isanti School's approval of the new assisted voting devices used in each precinct.
Recommended Motion(s):  To approve the amended Isanti County Election Equipment Plan. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (2)
XIII.G. K-12 Addendum to the 2020-21 School Handbook
Presenter:  Dr. Brenda Damiani
Description:  The K-12 addendum to the 2020-21 Student Handbooks is intended to clarify policies and procedures that differ from the regular Student Handbooks due to the COVID-19 pandemic. Items in this addendum will take precedence during this period. The regular Student Handbook will continue to operate as the guiding document for student matters not listed in this addendum.
Recommended Motion(s):  To approve the K-12 Addendum to the 2020-21 School Handbook. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.H. Policy 302 - Superintendent
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 302 with modifications made in the attached policy.
Recommended Motion(s):  To approve Policy 302 - Superintendent. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.I. Policy 413 - Harassment and Violence
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 413 with modifications made in the attached policy.
 
Recommended Motion(s):  To approve Policy 413 - Harassment and Violence. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.J. Policy 416 - Drug and Alcohol Testing
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve Policy 416 with modifications made in the attached policy.
 
Recommended Motion(s):  To approve Policy 416 - Drug and Alcohol Testing. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.K. Policy 417 - Chemical Use and Abuse
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve Policy 417 with modifications made in the attached policy. 
Recommended Motion(s):  To approve Policy 417 - Chemical Use and Abuse. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.L. Policy 428 - Respectful Workplace
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed our current policy. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve Policy 428 with modifications made in the attached policy.
 
Recommended Motion(s):  To approve Policy 428 - Respectful Workplace. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.M. Policy 522 - Title IX Sex Nondiscrimination Policy, Grievance Procedure, and Process
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 522 with modifications made in the attached policy. 
Recommended Motion(s):  To approve Policy 522 - Title IX Sex Nondiscrimination Policy, Grievance Procedure, and Process. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.N. Removal of Policy 617 - School District Ensurance of Preparatory and High School Standards
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed removing Policy 617 - School District Ensurance of Preparatory and High School Standards. MSBA has removed the policy from their model stating that with the repeal of the Profile of Learning, school districts are no longer required to comply with the procedures set forth in Policy 417. Upon consideration, the Policy Review Committee is recommending the Board remove Policy 617.
Recommended Motion(s):  Remove Policy 617 - School District Ensurance of Preparatory and High School Standards. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.O. Fall Football and Volleyball Memorandum of Understanding
Presenter:  Shawn Kirkeide
Description:  The Minnesota State High School League reinstated Football and Volleyball to begin play on September 28th.  Since these were reinstated, we need to add an MOU that parallels the agreement that was signed in August for the other fall coaches.  These sports staying open will be determined by which model that we are in. If C-I Schools are in a distance learning model the sports season will be canceled until we are back in school with a hybrid or in-person model. This memorandum is in response to the uncertainty of the model throughout the fall. The district administration recommends the approval of the attached memorandum of understanding for Football and Volleyball athletic coaching contract compensation
Recommended Motion(s):  To approve the Fall Football and Volleyball Memorandum of Understanding. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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