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August 20, 2020 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Gary Hawkins, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Aaron Berg, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
Description:  None at this time.
VI. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Legislative Information
D. Student Representative Board Report
E. School Board Member Good News Report
Attachments: (4)
VIII. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
Attachments: (1)
IX. Non-Action Items
IX.A. Overview of Return to Learn Plan
Presenter:  Superintendent Rudolph
Description: 

The health, well-being, and safety of Cambridge-Isanti Schools staff and students is our top priority in every decision we make as we prepare to return to learning.

The 2020 school year will be unlike any other in our history. The continuing threat of the COVID-19 pandemic is disruptive and will require flexibility, adaptability, patience, empathy, and a commitment to health and safety. The State’s Safe Learning Plan is a localized, data-driven approach. It is grounded in the science of epidemiology, including contact tracing in our state since March. Working in partnership with the Isanti Public Health Department, local data will guide our decision-making. 

Cambridge-Isanti Schools has aligned its Pandemic Response Plan with the guidelines outlined by the Minnesota Department of Health 2020-2021 Planning Guide for Schools, the Minnesota Department of Education Guidance for Minnesota Public Schools: 2020-2021 School Year Planning and the Safe Learning Plan for 2020-2021the Center for Disease Control and the American Academy of Pediatrics.

As directed by the Minnesota Department of Education (MDE), we have created three learning models to be used at any time during the 2020-2021 school year. We are working toward consistency, predictability, and routine in our lessons, services, and delivery models as we move between the three learning models throughout the year—with as little disruption as possible. For each of these scenarios, Cambridge-Isanti Schools staff remain committed to our mission to develop well-rounded individuals who excel in leadership, achieve at the highest levels and are responsible citizens. EVERY STUDENT. EVERY DAY. 

It is with hope and optimism that 20 committees of more than 100 teachers and staff, the Teaching & Learning Advisory, and Special Education Advisory Councils have worked this summer to plan and prepare for the three scenarios, as directed by the state. It is a team and community effort to prepare our schools for a safe return to learning. Children thrive when they know that teachers, parents, and adults in their lives care about them and are making decisions in their best interest. We are committed to connecting with every student and family and inspiring a love of learning, a sense of personal responsibility, and hope for their future—regardless of the delivery model in which we find ourselves throughout the year. 

In partnership with Isanti Public Health and our entire C-I Schools team, we will continue to monitor public health conditions and will follow all executive orders and local guidance. If health conditions warrant a change in the state’s reopening phase, this plan will be updated.

Attachments: (1)
IX.B. Transportation Overview
Presenter:  Christopher Kampa
Description: 

The school district's top priority this fall is maintaining the health and safety of our students and staff. The transportation department has historically utilized a hub-and-spoke system to transport students to- and from-school. While this system has proven to be economically efficient, it does create a lot of close contact at the transfer hubs where physical distancing would be difficult to achieve. Therefore, the school district has evaluated several alternative transportation approaches and will implement a single tier without a hub approach this fall.

Attachments: (1)
IX.C. Finance Update
Presenter:  Christopher Kampa
Description: 

Director Kampa will share an update on the School District's financial situation, citizen feedback, referendum, and long-term planning.

Attachments: (1)
X. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. July 23, 2020 Regular School Board Meeting
B. August 3, 2020 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations, and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (4)
XI. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XII. Action Items
XII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statutes 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Date Donor Site Item/Nature of Gift/Donation Amount
7/16 Beth Moran CIHS Donation $117.80
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XII.B. Referendum Revenue Authorization
Presenter:  Superintendent Rudolph & Christopher Kampa
Description: 
RESOLUTION RELATING TO INCREASING THE GENERAL EDUCATION REVENUE OF THE SCHOOL DISTRICT
AND CALLING AN ELECTION THEREON

BE IT RESOLVED by the School Board of Independent School District No. 911, State of Minnesota, as follows:

1.   The Board determines and declares that it is necessary and expedient for the school district to increase its general education revenue by the following amounts for taxes payable in the years specified below:
 
  • $800 per adjusted pupil unit for taxes payable in 2021 to 2023; and
  • $1,200 per adjusted pupil unit for taxes payable in 2024 to 2030.

The proposed new referendum revenue authorizations would increase by the rate of inflation in the years 2022, 2023, and 2025 through 2030, unless otherwise revoked or reduced as provided by law.  For this purpose, the rate of inflation shall be the annual inflationary increase calculated under Minnesota Statutes, Section 126C.17, subdivision 2(b). The school district’s actual referendum revenue authorization for any year shall not exceed the statutory maximum for that year.

As provided by law, the ballot question must abbreviate the term "per adjusted pupil unit" as "per pupil."   The additional revenue will be used to finance school operations and the property tax portion thereof will require an estimated referendum tax rate of approximately 0.15123% of the referendum market value of the school district for taxes payable in 2021, the first year it is to be levied.
The proposed referendum revenue authorization would be applicable during the ten-year period specified, unless otherwise revoked or reduced as provided by law.     The question on the approval of this referendum revenue authorization shall be School District Question 1 on the school district ballot at the special election held to approve said authorization.  

2.        The special election is hereby called and directed to be held in conjunction with the state general election on Tuesday, the 3rd day of November, 2020. This date is a uniform election date specified in Minnesota Statutes, Section 205A.05.

3.        Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for this special election are those polling places and precincts or parts of precincts located within the boundaries of the school district and which have been established by the cities or towns located in whole or in part within the school district.  The voting hours at those polling places shall be the same as those for the state general election.

4.        The clerk is hereby authorized and directed to cause written notice of said special election to be provided to the county auditor of each county in which the school district is located, in whole or in part, and to the Commissioner of Education at least seventy-four (74) days before the date of said election.  The notice shall specify the date of said election and the title and language for each ballot question to be voted on at said special election.  Any notice given prior to the adoption of this resolution is ratified and confirmed in all respects.

The clerk is hereby authorized and directed to cause notice of said special election to be posted at the administrative offices of the school district at least ten (10) days before the date of said election.          

The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said special election and to cause two sample ballots to be posted in each polling place on election day.  The sample ballot shall not be printed on the same color paper as the official ballot. 

The clerk is hereby authorized and directed to cause notice of said elections to be published in the official newspaper of the school district, for two (2) consecutive weeks with the last publication being at least one (1) week before the date of the election.

The notice of election so posted and published shall state the offices to be filled as set forth in the form of ballot below and shall include information concerning each established precinct and polling place.

The clerk is hereby authorized and directed to cause a notice of the election to be mailed to each taxpayer in the school district at least fifteen (15) but no more than forty five (45) days prior to the date of the special election.  The notice shall contain the required projections and the required statement specified in Minnesota Statutes, Section 126C.17, subdivision 9, paragraph (b).  The clerk is also directed to cause a copy of this notice to be submitted to the Commissioner of Education and to the county auditor of each county in which the school district is located in whole or in part at least fifteen (15) days prior to the day of the election.  

The clerk is authorized and directed to acquire and distribute such election materials and to take such other actions as may be necessary for the proper conduct of this special election and generally to cooperate with state, city, township and county election authorities conducting the state general and other elections on that date.  The clerk and members of the administration are authorized and directed to take such actions as may be necessary to coordinate this election with those other elections, including entering into agreements or understandings with appropriate municipal and county officials regarding preparation and distribution of ballots, election administration and cost sharing.

5.        The clerk is further authorized and directed to cause ballots to be prepared for use at said election in substantially the following form, with such changes in form, color and instructions as may be necessary to accommodate an optical scan voting system:

 
6.       Optical scan ballots must be printed in black ink on white material, except that marks to be read by the automatic tabulating equipment may be printed in another color ink.  The name of the precinct and machine-readable identification must be printed on each ballot.  Voting instructions must be printed at the top of the ballot on each side that includes ballot information.  The instructions must include an illustration of the proper mark to be used to indicate a vote.  Lines for initials of at least two election judges must be printed on one side of the ballot so that the judges' initials are visible when the ballots are enclosed in a secrecy sleeve.

7.       If the school district will be contracting to print the ballots for this election, the clerk is hereby authorized and directed to prepare instructions to the printer for layout of the ballot. Before a contract in excess of $1,000 is awarded for printing ballots, the printer shall, if requested by the election official, furnish, in accordance with Minnesota Statutes, Section 204D.04, a sufficient bond, letter of credit, or certified check acceptable to the clerk in an amount not less than $1,000 conditioned on printing the ballots in conformity with the Minnesota election law and the instructions delivered.  The clerk shall set the amount of the bond, letter of credit, or certified check in an amount equal to the value of the purchase.

8.      The individuals designated as judges for the state general election shall act as election judges for this special election at the various polling places and shall conduct said election in the manner described by law.  The election judges shall act as clerks of election, count the ballots cast and submit them to the school board for canvass in the manner provided for other school district elections.  The special election must be canvassed between the third and the tenth day following the special election.

9.      The School District clerk shall make all Campaign Financial Reports required to be filed with the school district under Minnesota Statutes, Section 211A.02 available on the school district's website.  The clerk must post the report on the school district's website as soon as possible, but no later than thirty (30) days after the date of the receipt of the report.  The school district must make a report available on the school district's website for four years from the date the report was posted to the website.  The clerk must also provide the Campaign Finance and Public Disclosure Board with a link to the section of the website where reports are made available.
Recommended Motion(s):  Adopt resolution relating to increasing the general education revenue of the school district and calling an election thereon. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XII.C. MOU Between C-I Schools and Education Minnesota, Cambridge-Isanti Local 7040
Presenter:  Shawn Kirkeide
Description: 

The Minnesota State High School League states only Cross Country, Girls Swimming and Diving, Girls and Boys Soccer, and Girls Tennis will be played during the 2020 fall season and Football and Volleyball have moved to Spring 2021. These sports staying open will be determined by which model that we are in. If C-I Schools is in a distance learning model the sports season will be canceled until we are back in school with a hybrid or in-person model. This memorandum is in response to the uncertainty of the model throughout the fall. The district administration recommends the approval of the attached memorandum of understanding for fall athletic coaching contract compensation.

Recommended Motion(s):  Approve the MOU Between C-I Schools and Education Minnesota, Cambridge-Isanti Local 7040. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XII.D. Policy 413 - Harassment and Violence
Presenter:  Shawn Kirkeide
Description:  Superintendent Dr. Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments.  Upon consideration, the Policy Review Committee is recommending the Board approve Policy 413 with modifications made in the attached policy.
 
Recommended Motion(s):  Approve Policy 413 - Harassment and Violence. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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