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July 23, 2020 at 6:30 PM - Regular School Board Meeting

Agenda
I. Call Meeting to Order
Presenter:  Chair Hitchings
Description:  The Board Chair will call the meeting to order.
II. Pledge of Allegiance
Description:  The Board Chair will lead the Pledge of Allegiance.
III. Roll Call
Presenter:  Chair Hitchings
Description:  The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.

Board Members:
Tim Hitchings, Board Chair
Gary Hawkins, Vice Chair
Lynn Wedlund, Clerk
Heidi Sprandel, Treasurer
Aaron Berg, Director
Nikki Johnson, Director
Carri Levitski, Director

Ex Officio, Dr. Nate Rudolph, Superintendent
Jillian Edblad, Student Representative
IV. Approve Revised Agenda
Presenter:  Chair Hitchings
Description:  Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):  To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
V. Communications/Recognition
Presenter:  Superintendent Rudolph
Description:  Isanti County Public Health - Superintendent Rudolph would like to recognize and thank Isanti County Public Health for their hard work and valuable partnership with C-I Schools throughout the COVID-19 pandemic. Their input and collaboration have been outstanding as we navigate these new situations both as a school and as a community.
VI. School Board Showcase - Riverside Academy
Presenter:  John Droubie
Description:  Riverside Academy: Ages 5 and above, meeting the needs of many during Distance Learning.
Attachments: (1)
VII. Open Forum
Presenter:  Community Members
Description:  An opportunity for members of the community to address the Board.
VIII. Board Committees
Presenter:  Committee Members
Description:  A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports
C. Legislative Information
D. Student Representative Board Report
E. School Board Member Good News Report
Attachments: (4)
IX. Administration Reports
Presenter:  Administrators
Description:  Administration will provide an update to the School Board.
X. Non-Action Items
X.A. Adopt-A-School for 2020-21
Presenter:  Chair Hitchings
Description:  The 2020-21 Board Member Adopt-a-School assignments are as follows:
 
Board Member School 1 School 2
Tim Hitchings Isanti Middle School  
Gary Hawkins Brookside Academy Cambridge Primary School
Lynn Wedlund Cambridge Intermediate School  
Heidi Sprandel Isanti Primary School  
Nikki Johnson Cambridge-Isanti High School  
Carri Levitski Cambridge Middle School  
Aaron Berg Isanti Intermediate School/School for All Seasons  
XI. Consent Agenda
Presenter:  Chair Hitchings
Description: 
A. June 18, 2020 Regular School Board Meeting
B. July 6, 2020 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Resolution of student matter.
E. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations and terminations.

Any items board members wish to have considered as a separate action?

Board approval of consent agenda is needed.
Recommended Motion(s):  To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (4)
XII. Treasurer's Report
Presenter:  Heidi Sprandel
Description:  Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):  To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII. Action Items
XIII.A. Gifts and Donations
Presenter:  Christopher Kampa
Description:  Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and

School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and

Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
 
Date Donor Site Item/Nature of Gift/Donation Amount
6/18 Mightycause Charitable Foundation CIHS Donation $15.00
4/28 Boston Scientific IPS Donation $35.00
7/14 Beth Moran CIHS Donation $189.20
12/4 Wells Fargo/DoTopia IMS Donation $420.00
12/4 Wells Fargo/DoTopia IMS Gift Matching Donation $420.00
12/12 Anonymous Rum River East Negative Student Food Balances $500.00
2/27 Affinity Plus Federal Credit Union CMS & T&L Donation towards speaker, books & flexible seating $5,000.00
Recommended Motion(s):  To adopt resolution to accept gifts, grants or devise of real or personal. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.B. Long Term Facility Maintenance 10 Year Plan
Presenter:  Christopher Kampa
Description:  The Long Term Facilities Maintenance (LTFM) revenue was new in the 2015 legislation (MN Statute Section 123B.595) and we are required to have a 10-year plan approved and submitted to MDE every year by July 31st.

These are the same forms approved in previous years, just updated with project numbers and years. Existing maintenance plans were used to complete the 10-year expenditure plan, including paving, roofing, flooring, painting, and more.

The 10-year revenue projection plan is based on the revenue formula which, for FY 2020-21 and future years, is $380 per adjusted pupil unit times the lessor of one or the ratio of the district’s average building age to 35 years.  The projected adjusted pupil units are based on 10 years of historical pupil data.

The third document is a Statement of Assurances required by MDE that states that we are aware of, and are abiding by the State Statutes and MDE guidance on what are allowable expenditures.

The purpose of the LTFM plan being approved is so that MDE is notified that we plan to levy for these available LTFM dollars this fall through our 2020 Pay 2021 (FY 2021-22) Levy Certification.  Both the expenditure and revenue plans are estimated numbers.  Approval of these plans is not approving any specific projects or budgets.

 
Recommended Motion(s):  To approve the Long Term Facilities Maintenance Ten Year Plan. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (3)
XIII.C. 2020-2021 Athletics Agreement between Cambridge-Isanti Schools and Cambridge Christian School
Presenter:  Mark Solberg
Description:  Cambridge Christian School and Cambridge-Isanti Schools would like to continue to accept the 7th and 8th grade Cambridge Christian School students into the athletic and/or activity programs listed in the agreement at the rates listed (per participant). Cambridge Christian School agrees that transportation to the athletic or activity program is not part of this agreement. 

This agreement will be in effect for the 2020-20201 school year.

 
Recommended Motion(s):  To approve 2020-2021 Athletics Agreement between Cambridge-Isanti Schools and Cambridge Christian School. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.D. 2020-2021 Athletics Agreement between Cambridge-Isanti Schools and Art & Science Academy
Presenter:  Mark Solberg
Description:  The Art & Science Academy and Cambridge-Isanti Schools would like to continue to accept the 7th and 8th grade Art & Science Academy students into the athletic and/or activity programs listed in the agreement at the rates listed (per participant). Arts & Science Academy agrees that transportation to the athletic or activity program is not part of this agreement.

This agreement will be in effect for the 2020-20201 school year.
Recommended Motion(s):  To approve 2020-2021 Athletics Agreement between Cambridge-Isanti Schools and Art & Science Academy. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.E. Athletics and Activities Trip Permissions
Presenter:  Mark Solberg
Description:  Our Cambridge-Isanti Bluejacket Boys’ Basketball, Girls’ Basketball, Gymnastics, Boys’ Golf, Girls’ Golf, Boys’ Hockey, Robotics, Girls’ Swimming and Diving, and Wrestling Teams; and any of our Bluejacket teams qualifying for Minnesota State High School League multiple-day State Tournaments (we will communicate with Superintendent Dr. Rudolph and Cambridge-Isanti High School Principal Dr. Gibbs the state qualifying teams’ arrangements;) are seeking permission to stay overnight and compete in competitions in 2020-2021 with the understanding that COVID-19 may impact these dates and events. Travel expenses will be paid by our booster clubs and students. Our students if they miss any school, will make class arrangements with their teachers prior to the trips, and will be responsible for all class assignments. Our head coaches will arrange for parents’/guardians’ permission slips for their child or children to attend these competitions.
  • Boys’ Basketball- depart on December 28, (also stay December 29,) for the Hibbing Tourney, will stay at the Hampton Inn in Hibbing and return on December 30. 
  • Girls’ Basketball- depart on December 28 for the Cloquet Invite, working on overnight arrangements, and return on December 29.  
  • Gymnastics- depart on December 6 for the Perham Invite, will stay at the Super 8 in Perham and return on December 7.
  • Boys’ Golf- depart on May 15 for Owatonna, working on overnight arrangements, and return on May 16.
  • Girls’ Golf- depart on April 23 for the Cardinal Invite, hosted by Staples-Motley. Will stay at Cragun’s Resort or Americinn Lodge and Suites in Brainerd, and return on April 24. 
  • Gymnastics- Depart on December 4 for the Perham Invite, will stay at the Super 8 in Perham, and return on December 5.
  • Gymnastics- Depart on January 15 for the Lakeville Invite, will stay at the Baymont Inn and Suites in Lakeville, and return on January 16.
  • Boys’ Hockey- depart on December 28 for Grand Rapids, will play Greenway that night, will stay at the Americinn Lodge and Suites, and play Hibbing on December 29, and return that evening.
  • Robotics- depart on March 4 for the Duluth Competition, staying also the 5th, will stay at the Suites Hotel in Canal Park, and return late on March 6.
  • Girls’ Swim and Dive- depart on September 25 for the Bemidji Invite, will stay at the Hampton Inn and Suites, and return on September 26.
  • Wrestling- depart on December 18 for the Christmas Tourney in Rochester, working on overnight arrangements, and return on December 19.
  • Wrestling- depart on December 28 for the Eau Claire Invite in Rochester, working on overnight arrangements, and return on December 21.

We are requesting School Board approval.
Recommended Motion(s):  To approve Athletics and Activities Trip Permissions. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.F. Student Handbooks
Presenter:  Dr. Brenda Damiani
Description:  Early Childhood through fifth grade and grades 6-12 share common student handbook templates. These templates allow for streamline information for families and students as well as create efficiency for policy updates each spring. The attached document outlines the student handbook changes for 2020-21. 
Recommended Motion(s):  To approve the Student Handbooks for the 2020-21 school year. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.G. Chromebook Purchase for 2020-21
Presenter:  Christopher Kampa
Description: 

Blended Learning Plan Overview

The district is now entering its 6th year of device utilization through the Blended Learning Plan that started in 2015-16.  As the district enters the 6th year of the Blended Learning Plan the fleet of Chromebooks are aging.  During the 2019-20 school year, the district did not enter into any new lease or purchase agreements for Chromebooks, instead, the district purchased devices that were coming off lease, allowing us to maintain our aging fleet.  During the 2020-21 budgeting season, the Administrative Team decided to purchase the devices coming off lease in order to have enough devices to remain 1:1 in grades 3-12.  Because of these acquisitions over the last 5 years, in the spring of 2020, the district was able to provide a single device to each family that needed one at the K-5 level for distance learning. However, this did not allow each student to have their own device during distance learning.

As we prepare for the 2020-21 school year, the state of MN is providing guidance and recommending that each student has access to a device and adequate internet in the event of implementing a distance learning model.  For this reason, along with the availability of CARES Act funding, the district is re-establishing a device acquisition plan.  The new plan has been revised and is transitioning to a 7-year plan, where students will receive a device in 6th grade and keep the same device through their middle school and high school years.  By adopting this replacement cycle and utilizing the funds available to the district through the CARES Act, the district will see a projected capital budget savings of $260,000 over the next 5 years.

A RFP (Request for Proposal) has been publicly published and directly sent to any vendor who previously provided bids or who may be able to meet the needs of the school district for blended learning devices.  The bids are due on Wednesday, July 22, 2020 at 12:00 PM and an evaluation of submitted bids occurs at 12:30 PM in Room 120 at the ESC to determine a recommendation to the school board for Thursday, July 23, 2020.

 

Competitive Bid Details

Device** HP or Lenovo or Comparable Chromebook
Chromebook Numbers 1200
GoGuardian Admin Licenses 
5 Year Licenses
400 licenses
GoGuardian Admin Licenses
7 Year Licenses
800 licenses
Google Admin Licenses 1200 licenses
RAM 4GB
Snap On/Hard Shell Cases with Insurance for manufacturer failures and/or accidental damage  Cases with 3 years of insurance
Auto Update End of Life June 2026
 

*Chromebooks need to be delivered as soon as possible, preferably prior to the start of school.

**An alternative, comparable Chromebook model will be considered dependent upon the availability of delivery.

Recommendation
To accept the bundle discount bid from Tierney Brothers for the purchase of 2020-21 Chromebooks utilizing CARES Act funding.

Recommended Motion(s):  To approve the acceptance of Tierney as the Chromebook, GoGuardian, Google Admin Console, Case and Protection Plan provider for the 2020-21 device purchase. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.H. Designation of Identified Official with Authority for the MDE External User Access Recertification System
Presenter:  Dr. Nate Rudolph
Description:  Designation of Identified Official with Authority for the MDE External User Access Recertification System

The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota stat systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user’s access to MDE secure systems for their local education agency (LEA). The Board recommends to authorize Nathan Rudolph to act as the Identified Official with Authority (IOwA) and Amy Sachs to act as the IOwA to add and remove names only for Cambridge-Isanti Public School District 0911-01.

 
Recommended Motion(s):  To approve Dr. Nathan Rudolph as the Identified Official with Authority and Amy Sachs to act as the Identified Official with Authority to add and remove names only to Cambridge-Isanti Public School District 0911-01. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.I. 2020-21 Minnesota School Board Association (MSBA) Membership Renewal
Presenter:  Dr. Nate Rudolph
Description:  Cambridge-Isanti Schools has been a member of MSBA since 2008.  MSBA provides crucial policy update information, training for our school board members and superintendent, and various levels of support for our district through our membership.

2018-19 Membership Fee: $10,593.00
2019-20 Membership Fee: $10,796.00
2020-21 Membership Fee: $11,036.00


*Membership cost is based on "average daily membership of students served".
**Boardbook Subscription Tier 1 was approved during the June 18, 2020 board meeting.
Recommended Motion(s):  To approve 2020-21 Minnesota School Board Association Membership Renewal. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.J. Memorandum of Understanding between C-I Schools and the Principal Bargaining Group
Presenter:  Dr. Nate Rudolph
Description:  In this agreement the Principal Bargaining Group allows Shawn Kirkeide to take a one year leave of absence from the position of Assistant Principal at Isanti Middle School for the school year of 2020-2021. 
Recommended Motion(s):  To approve the Memorandum of Understanding between C-I Schools and the Principal Bargaining Group. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.K. Memorandum of Understanding between C-I Schools and Director of Teaching and Learning
Presenter:  Shawn Kirkeide
Description:  For the 2020-2021 school year, Dr. Brenda Damiani, Director of Teaching and Learning requests to reduce her full-time status of 1.0 FTE  to .9. 
Recommended Motion(s):  To approve the Memorandum of Understanding between C-I Schools and the Director of Teaching and Learning. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.L. Memorandum of Understanding between C-I Schools and Education Minnesota
Presenter:  Shawn Kirkeide
Description:  Education Minnesota Cambridge-Isanti agreed to remove the two Special Education Coordinator and one Behavioral Analyst from its bargaining group. This will allow them to move to the Terms and Condition group so they will be able to assist with supervisory duties related to Special Ed teachers, due process pieces, and oversight of IAs.  There had been discussion of this when the district was moving away from the cooperative.  We had determined to wait a year and assess.  It has become clear this year that it is important to have the Coordinators assist with the supervisory duties.  In addition, they will have more days on their contract which will ensure we can offer additional professional development and mentoring of new special education teachers.
 
Recommended Motion(s):  To approve the Memorandum of Understanding between C-I Schools and Education Minnesota. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
XIII.M. Move to Closed Session
Presenter:  Chair Hitchings
Description:  The purpose of the closed session is to review and discuss private employment information in the form of a Superintendent Performance Evaluation pursuant to Minnesota Statute § 13D.05, Subd. 3.
Recommended Motion(s):  To approve to Move to Closed Session Pursuant to Minnesota Statute § 13D.05, Subd. 3 at 7:58 p.m. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIII.N. Move to Open Session
Presenter:  Chair Hitchings
Description:  The board will return to open session at the conclusion of the closed session
 
Recommended Motion(s):  To approve to move to open session at 8:15 p.m. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
XIV. Adjournment
Presenter:  Chair Hitchings
Description:  Adjourn meeting
Recommended Motion(s):  To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.

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