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July 7, 2022 at 9:00 AM - Regular Meeting and Public Hearing (revised 6-30-2022)

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. PUBLIC HEARING-Review of 2022-2023 Maintenance Operating Budget and Capital Budgets 
3.A. Call to Order of Public Hearing
3.B. Review of 2022-2023 Maintenance Operating Budget and Capital Budgets – Non Action Item
3.C. Call for Questions and Discussion
3.D. Adjournment of Public Hearing/ Call to Order of regular meeting
3.E. Adoption of budget for FY2022-2023– Action Item
Attachments: (1)
4. UNFINISHED BUSINESS
None for this meeting.
Description: 
5. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
5.A. Approval of Minutes: Regular Meeting and Public Hearings on June 13th, 2022                            
5.B. Approval of expense and payroll vouchers for June 2022
5.C. Approval of Student Activities Account Balances for June 2022
5.D. Approval of Grand Canyon Unified School Districts Exhibit A Budget Revision for FY 21-22
5.E. Approval of Williams Unified School District Revised Exhibit A 2022-2023
5.F. Approval of Fredonia Moccasin School District to not carry forward any funds for FY 23
5.G. Approval of the intergovernmental agreement for 2022-2023 for Fredonia -Moccasin Unified School District and Grand Canyon Unified School District
5.H.  Approval of Updated 3rd Party Vendor and Sole Source, ADI, for Payroll Services and Accounts Payable and Budgeting Services for CAVIAT for fiscal year 2022-2023
6. NEW BUSINESS
Description: 
6.A. Discussion and Approval of the Spring 2022 Compliance Reviews for Flagstaff Unified School District and Williams Unified School District CTE-Action Item
6.B. Discussion and Possible Action regarding the approval of a board member to attend the 2022 edition of the ASBA Law Conference (held September 7-9 at the Camelback Inn in Scottsdale) and serve as the 2022 CAVIAT Delegate (September 10th)-Action Item
6.C. Discussion and Approval of Updated Lease Agreement with Glen Canyon Outdoor Academy-Action Item
Description:  Hello Brent and CAVIAT Board,
 
Thank you for your time yesterday afternoon to discuss our possible lease of the Page CAVIAT facility.  We discussed that you and I would have some informal discussions on a potential lease agreement so I will start the negotiation below.  I also understand that any agreed upon terms must be approved by your Board and I hope that you understand that we need to make sure that we can afford the lease, securing additional classroom space and the improvements we will be required to make to eventually house grades K-8.
 
We would be interested in leasing your front office space beginning August 1, 2021.  $300 Per month with GCOA assuming all utility costs.  I would need to better understand what the broadband costs are to have this discussion with my Board.  CAVIAT maintains on office with access to street side building entrance and signage at the street and street side entrance.
 
We would be interested in leasing the entire building and property beginning August 1, 2021.  Renovations would need to begin as soon as we get a design completed and a contractor approved.  Some of the potential renovations that we might be looking at are to turn the Board room and shop into classrooms, adding restrooms, building an outdoor classroom space, building a small playground, and adding 1-2 double portable classrooms.
 
Negotiable Lease Terms to start discussions:
 
GCOA
 
Year 1 and Year 2  beginning 8/1/22  Lease: $2000 per month
Year 3 and Year 4 Lease: $2,500 per month
Year 5 and Year 6   Lease: $3,000 per month
One year renewable lease after year 6.
 
CAVIAT would be responsible for all building and parking lot related maintenance issues that were not added with the GCOA renovation project.  GCOA would address all minor maintenance issues as well as custodial needs of the facility.
 
Thank you again for considering us for the Page CAVIAT facility.  Please let me know what you think of this proposal when you have a chance.
 
Jim
 
7. REPORTS
7.A. Governing Board
7.B. Superintendent
7.B.1) Current Events
8. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for August 12th, 2022 - 9:00 AM - Teleconference
9. ADJOURNMENT - Action Item

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