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July 8, 2021 at 9:00 AM - Regular Meeting and Public Hearing

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. PUBLIC HEARING-Review of 2021-2022 Maintenance Operating Budget and Capital Budgets 
Attachments: (2)
3.A. Call to Order of Public Hearing
3.B. Review of 2021-2022 Maintenance Operating Budget and Capital Budgets – Non Action Item
3.C. Call for Questions and Discussion
3.D. Adjournment of Public Hearing/ Call to Order of regular meeting
3.E. Adoption of budget for FY2021-2022– Action Item
Attachments: (1)
4. PUBLIC HEARING-Second discussion/Second Public Hearing Regarding the CAVIAT Central Campus Engineering and Vet Assist Program staying with the current 4 day a week delivery model and possible action.
4.A. Call to Order of Public Hearing
4.B. Second Public review of Current 4 day a week delivery for CAVIAT Central Campus Engineering and Vet Assist – Non Action Item 
4.C. Call for Questions and Discussion
4.D. Adjournment of Public Hearing/ Call to Order of regular meeting
4.E. Discussion and Possible Action Regarding the CAVIAT Central Campus Engineering and Vet Assist Program staying with the current 4 day a week delivery model- Action Item
5. UNFINISHED BUSINESS
None for this meeting.
Description: 
6. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
6.A. Approval of Minutes: Regular Meeting and Public Hearings on June 10th, 2021                             
Attachments: (1)
6.B. Approval of expense and payroll vouchers June 2021
Attachments: (1)
6.C. Approval of Student Activities Account Balances for June 2021
6.D. Approval of the CAVIAT Central Campus School Updated Calendar 2021-2022
6.E. Approval of the Lobbying Services IGA 2021-2024 with WestMEC
6.F. Approval of the Education Technology Consortium Cooperative Purchasing Agreement
6.G. Approval of the intergovernmental agreement for 2021-2022 with Fredonia -Moccasin Unified School District and Grand Canyon Unified School District
7. SPECIAL PRESENTATION-FY20 Audit Review- Ms. Cristi Swan, CPA (via teleconference)
Attachments: (1)
8. NEW BUSINESS
Description: 
8.A. Approval of Audit for fiscal year  2020 (as presented today, at the July 8th, 2021 meeting by Cristi Swan, CPA)- Action Item
8.B. Discussion and Approval for the RFP for District Auditing Services for C. Cristi Swan, CPA, for Fiscal Year 21, with an option for renewal for FY 22, 23, 24, and 25-Action Item
8.C. Discussion and Possible Action to reschedule the August 6th Governing Board meeting at 9am via teleconference and move it to August 5th at 9am via teleconference-Possible Action Item
8.D. Discussion and Possible Action regarding the approval of a board member to attend the 2021 edition of the ASBA Law Conference (held September 8-10 at the Camelback Inn in Scottsdale) and serve as the 2021 CAVIAT Delegate (September 11th)-Action Item
8.E. Discussion and Approval of the SY 21-22 Placement Data percentage rates deeming a program effective at 76% to align with ADE and Federal Guidelines-Action Item
8.F. Discussion Regarding the Governing Board directing CAVIAT District Staff to engage in discussions regarding Leasing Page Campus/District Space to a local charter school-Action Item
Description:  Hello Brent and CAVIAT Board,
 
Thank you for your time yesterday afternoon to discuss our possible lease of the Page CAVIAT facility.  We discussed that you and I would have some informal discussions on a potential lease agreement so I will start the negotiation below.  I also understand that any agreed upon terms must be approved by your Board and I hope that you understand that we need to make sure that we can afford the lease, securing additional classroom space and the improvements we will be required to make to eventually house grades K-8.
 
We would be interested in leasing your front office space beginning August 1, 2021.  $300 Per month with GCOA assuming all utility costs.  I would need to better understand what the broadband costs are to have this discussion with my Board.  CAVIAT maintains on office with access to street side building entrance and signage at the street and street side entrance.
 
We would be interested in leasing the entire building and property beginning August 1, 2021.  Renovations would need to begin as soon as we get a design completed and a contractor approved.  Some of the potential renovations that we might be looking at are to turn the Board room and shop into classrooms, adding restrooms, building an outdoor classroom space, building a small playground, and adding 1-2 double portable classrooms.
 
Negotiable Lease Terms to start discussions:
 
GCOA
 
Year 1 and Year 2  beginning 8/1/22  Lease: $2000 per month
Year 3 and Year 4 Lease: $2,500 per month
Year 5 and Year 6   Lease: $3,000 per month
One year renewable lease after year 6.
 
CAVIAT would be responsible for all building and parking lot related maintenance issues that were not added with the GCOA renovation project.  GCOA would address all minor maintenance issues as well as custodial needs of the facility.
 
Thank you again for considering us for the Page CAVIAT facility.  Please let me know what you think of this proposal when you have a chance.
 
Jim
 
9. REPORTS
9.A. Governing Board
9.B. Superintendent
9.B.1) Current Events
10. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for August 6th, 2021 - 9:00 AM - Teleconference
11. ADJOURNMENT - Action Item
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