December 10, 2020 at 9:00 AM - Regular Meeting & Public Hearing

1. CALL TO ORDER

1.A. Moment of Silent Meditation

1.B. Approval of the Agenda – Action Item

2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.

3. SPECIAL PRESENTATION-Williams Unified School District, Director of Career and Technical Education, Steve Schobar, update on CTE at Williams High School

4. PUBLIC HEARING- First Revision 2020-2021 Maintenance Operating Budget and Capital Budgets

4.A. Call to Order of Public Hearing

4.B. Review of the First Revision of the 2020-2021 Maintenance Operating Budget and Capital Budgets – Claudina Douglas– Non Action Item 

4.C. Call for Questions and Discussion

4.D. Adjournment of Public Hearing/Call to Order of Regular Meeting

4.E. Approval of the First Revised budget for FY2020-2021 budget – Action Item

5. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.

5.A. Approval of Minutes: November 6, 2020 Regular Meeting 

5.B. Approval of expense and payroll vouchers

5.C. Approval of Student Activity Fund and Account Balances November 2020

5.D. Approval of Updated CAVIAT Central Campus Offerings for School Year 2020-2021

5.E. Approval of the Coconino Association for Vocation Industry and Technology that the district’s FY 2021 BUDG25 Budget Verification Letter published to the ADE School Finance website 

6. UNFINISHED BUSINESS- None for this meeting.

7. NEW BUSINESS

7.A. Discussion and Governing Board Support for the use of the Governor's Incentive Funds to Financially Support up to 6 Page CTE CAVIAT students to participate in the Coconino Community College Certified Nursing Certification, not to exceed $15,000-Action Item

7.B. Discussion and Possible Approval of Tyler Technology for Tyler SIS as the Sole Source Provider and the Provider of the School Information System for $27,136-Possible Action Item

7.C. Discussion and Possible Governing Board Approval of the CAVIAT CTED Compliance Visits for Fall 2020 for the following member school districts/sites:  Fredonia-Moccasin, Flagstaff, Page, Grand Canyon and Williams-Action Item 

7.D. Discussion and Possible Approval of the Central Campus Fall Compliance Reviews, conducted by Coconino High School CTE CAVIAT Counselor Donna Lyons-Possible Action Item

7.E. Discussion and Possible Action to appoint a CAVIAT Governing Board member to review  CAVIAT Monthly Financial Statements on behalf of the board for the calendar year, starting January, 2021-Possible Action Item

7.F. Discussion regarding adding a study session in January or February to welcome and onboard new governing board members- Non Action Item

7.G. Discussion and Possible Approval to Pay Transwestern Pipeline tax court case payments for tax years 2016 - 2020 following either repayment option 1. Absorb the refund in this fiscal year (ARS 42-16214) or 2. Include the entire amount in your budget for next fiscal year (FY22) and include as part of the tax levy. This is not subject to any statutory limitations (ARS 42-16214)-Possible Action Item

7.H. Review and Discussion of the current CAVIAT Governing Board approved goals-Non-Action Item

7.I. Discussion Regarding Upcoming Board Officer Elections and associated process in January as per statute- Non Action Item

7.J. Suggested Future Agenda Items

8. REPORTS

8.A. Governing Board

8.B. Superintendent

8.B.1) Update on Annual Audit

8.B.2) Update on the Enrollment Stabilization Grant Program, U.S. Department of the Treasury: Coronavirus Aid, Relief, and Economic Security (CARES) Act: Coronavirus Relief

8.B.3) Update on Board Seat Vacancies and New Member Onboarding

8.B.4) Update of CTED A-F Letter Grades

8.B.5) Update on Auditor General Special Audit

9. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for Friday, January 15th, 2021 at 9:00 a.m. via teleconference

10. ADJOURNMENT - Action Item