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June 11, 2020 at 9:00 AM - Regular Meeting & Public Hearing

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. PUBLIC HEARING- Second Revision 2019-2020 Maintenance Operating Budget and Capital Budgets
3.A. Call to Order of Public Hearing
3.B. Review of the Second Revision of the 2019-2020 Maintenance Operating Budget and Capital Budgets-Non Action Item 
Attachments: (1)
3.C. Call for Questions and Discussion
3.D. Adjournment of Public Hearing/Call to Order of Regular Meeting
3.E. Approval of the Second Revised budget for FY2019-2020 budget – Action Item
4. PUBLIC HEARING-2020-2021 Proposed Maintenance Operating Budget and Capital Budgets
Description:  This will be the preliminary budget presentation for the FY 2020-21 budget.  After the hearing, Board action is required to adopt the "proposed" budget.  In July, a final Board vote will conclude the process.
4.A. Call to Order of Public Hearing
4.B. Review of 2020-2021 Proposed Maintenance Operating Budget and Capital Budgets – Non Action Item 
Attachments: (3)
4.C. Call for Questions and Discussion
4.D. Adjournment of Public Hearing/ Call to Order of regular meeting
4.E. Approval of proposed budget for FY2020-2021 budget – Action Item
5. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
5.A. Approval of Minutes: May 14, 2020 Regular Meeting 
Attachments: (1)
5.B. Approval of expense and payroll vouchers
5.C. Approval of Student Activities Account Balances for May 2019
Attachments: (1)
5.D. Approval for Jenn Merrick to be designated as the Student Activities Treasurer for SY 20-21
Description:  Per our auditor's request, CAVIAT board needs to designate someone to be the point person for the student accounts.  Jenn already works with teachers to check their deposits, before I take them to the county treasurer's office.  This designation just makes it official.  
5.E. Approval of CAVIAT Student Handbook and Parent/Student Agreement Form 2020-2021
Attachments: (2)
5.F. Approval of the CAVIAT District Calendars for School Year 2020-2021 for CAVIAT CTE programs in Fredonia, Page, Flagstaff, Grand Canyon and Williams, as well as CAVIATCentral Campuses/Coconino Community College Programs. 
Attachments: (1)
5.G. Consent to representation by Coconino County Attorney's Office for  fiscal year 2021 for intergovernmental agreement and contracts
5.H. Approval of ADI  as sole source vendor for CAVIAT Business Services for FY20
Attachments: (2)
5.I. Approval for C. Cristine Swan, CPA to complete the CAVIAT FY 2019 Annual Audit
5.J. Approval of Dr. Brent Neilson as the CAVIAT CTED Qualified Evaluator for the 2019-2020 Fiscal Year  (in accordance with Policy GCO Evaluation of Professional Staff Members)
Description:  As per policy GCO--Evaluation of Professional Staff Members, the CAVIAT CTED
designates the Brent Neilson as the district's qualified evaluator for the teacher
performance evaluation system and other certified and non-certified administrative staff
members.
5.K. Approval for the CAVIAT CTED Teacher Evaluation Instrument for 2019-2020
5.L. Approval to Authorize Dr. Brent Neilson to sign the Section 125 Amendment to Flexible Spending Plan Document for First Financial Group of America
Attachments: (1)
6. UNFINISHED BUSINESS-none at this time
7. NEW BUSINESS 
7.A. Approval of Bill Justice for the 2019 -2020 ASBA Delegate Assembly September 8th, 2018  @ 8:30 am - 11:00 am in Scottsdale - Action Item
Description:  It should be noted that this is not an obligatory function of any school Board but rather an opportunity to be represented in the process ASBA uses to establish legislative priorities. 

As is customary, we like to identify a Board member and alternate to serve at the ASBA delegate assembly in September.  

This person will represent CAVIAT and help establish legislative priorities for the year.  

Those who are willing to serve are encouraged to express their interests so that the nomination and approval process may be accomplished.  

If someone is slotted to attend this conference, I would like to suggest that she/he is our delegate.  
7.B. Consideration to approve the Coconino Community College Lease Agreement for SY 2020-2021- Action Item
Attachments: (1)
7.C. Discussion and Possible Approval of the 2020-2021 IGA with Coconino Community College for CAVIAT Central Campus Programs-Possible Action Item 
Attachments: (1)
7.D. Approval of 3rd Party Vendor, ADI, for Payroll Services and Accounts Payable and Budgeting Services for CAVIAT JTED for fiscal year 2019-2020
Attachments: (1)
7.E. Discussion and Possible Action to move ALL Fall CAVIAT GB meetings to teleconference, as opposed to in person meetings, as it is currently scheduled- Possible Action Item
7.F. Suggested Future Agenda Items- Non Action Item
8. REPORTS
8.A. Governing Board
8.B. Superintendent
8.B.1) COVID-19 Update
Attachments: (1)
8.B.2) Legislative Update
8.B.3) Student climate survey for 2019-2020
8.B.4) Central Campus Enrollment Updates SY 19-20
Description:  Enrollment numbers for programs as of today, 6-5-19 are:
Alt. Energy Year 1 - 0
Alt. Energy Year 2 - 1
Bioscience - 1
Business Year 1 - 1
Business Year 2 - 2
CIS - 8
CNA - 12
ECE - 1
EMS - 5
HRM - 1
Medical Assistant Year 1 - 6
Medical Assistant Year 2 - 2
PreHealth Careers - 5
Engineering Sciences - 15
Veterinary Assistant - 16
Marine Tech - 0
8.B.5) Election Update for November 
9. CALENDAR OF EVENTS The next Regular Board Meeting and Public Hearing for Budget Approval FY 19/20 is scheduled for Monday, July 8th 2019 at 9am. This meeting will be held via teleconference.
10. ADJOURNMENT - Action Item
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