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August 16, 2019 at 9:00 AM - Regular Meeting & Public Hearing

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. PUBLIC HEARING-Pursuant to ARS § 15-905, notice is hereby given that the CAVIAT Governing Board will hold a public hearing to discuss the Classroom Site Fund Performance Pay Plan for School Year 2019-2020. This hearing will be held at via teleconference at 9 a.m. on August 16th, 2019, at which time the Board will receive input from the public concerning the Classroom Site Fund Performance Pay - Prop 301 Plan
2.A. Call to Order of Public Hearing
Description: 

2.B. Review of 2019-2020 Proposed Classroom Site Fund Plan
Description:  $1000 maximum available for performance payment.
2.C. Call for Questions and Discussion
2.D. Adjournment of Public Hearing/ Call to Order of regular meeting
2.E. Approval of the Classroom Site Fund Performance Pay Plan for School Year 2019-2020 with the maximum dollar amount possible not to exceed $1000 per participant  – Action Item
Description:  Current balance in the classroom site fund, as provided by ADI at month's end, was $6000.  
3. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: June 17th, 2019 Regular Meeting and Public Hearing
Attachments: (1)
3.B. Approval of Minutes: July 8th, 2019 Regular Meeting and Public Hearing
Attachments: (1)
3.C. Approval of expense and payroll vouchers: June 30th, 2019 and July 31st, 2019
3.D. Approval of Student Activities Cash Balance for June 2019 and July 2019
3.E. Approval of the Intergovernmental Agreement between Pima County JTED and CAVIAT concerning the Arizona CTE Curriculum Consortium for 2019-2020
Attachments: (1)
3.F. Approval of the Fredonia-Moccasin School District CAVIAT IGA Exhibit A Budget Revision for SF 2018-2019
Attachments: (1)
3.G. Approval to make the Page Central Campus and Flagstaff Arts and Leadership Academy-CAVIAT Satellite Programs Inactive for the 2019-2020 due to no enrollment this year
3.H. Approval of the updated Williams CTE Budget-Exhibit A/Program Offerings for 2019-2020 
Attachments: (1)
4. UNFINISHED BUSINESS
None at this time
5. NEW BUSINESS
5.A. Consideration to sponsor two tables at the annual Coconino Community College Foundation Meeting on September 6th, 2019 at 7:30 am for $600-Possible Action Item 
Description:  We have for the past 5 years purchased a table.  It is a great opportunity to again, demonstrate our partnership with CCC, and it provides the opportunity for our students to be a part of a wonderful ceremony and see the pathway to CCC.  
5.B. Discussion and possible consideration of the proposed 2020 Political Agenda recommended by the ASBA Legislative Committee and direct the District’s delegate to the ASBA delegate assembly to represent the Board’s determined position. -Possible Action Item
Attachments: (1)
5.C. First Reading of ASBA Policy Advisories 651-669-Non-Action Item
Attachments: (1)
5.D. Discussion and Possible Action to Provide  Financial Support for the ASE Student Certifications for Page High School Auto Programs not to exceed $2100-Possible Action Item
Description:  We will utilize the CTE Assessment dollars that we previously tried to utilize via CCC for OSHA 10 and CAMT training.  
5.E. Discussion and Possible Action to Provide  Financial Support for the Drafting Program Certification/ACU Exam and for Page High School Auto Programs not to exceed $1,147.50 -Possible Action Item
Description:  We will utilize the CTE Assessment dollars that we previously tried to utilize via CCC for OSHA 10 and CAMT training. 
5.F. Discussion and possible action regarding a possible board retreat on September 5th at 5 pm-Possible Action Item
Description:  1.  Review Funding/Finances
2.  Review Governing Board Member Roles
3.  District Goals
Attachments: (1)
5.G. Suggested Future Agenda Items- Non Action Item
6. REPORTS
6.A. Governing Board
6.B. Superintendent
6.B.1) Update on CAVIAT Central Campus Programs Enrollment by location
Description:  As of right now, here are the numbers:
Alternative Energy Year 1 - 0
Alternative Energy Year 2 - 1
Business Year 1 - 1 (1 Fredonia student-almost had a WUSD student as well but CCC could not attend him)
Business Year 2 - 2
Bioscience - 0
Computer Information Systems - 8 (max)
C.N.A. - 12
Early Childhood Education - 1  (possibly more.  Need to speak to Dorene/Fredonia)
EMS - 7
HRM - 1
Medical Assistant Year 1 - 6 (max)
Medical Assistant Year 2 - 2
Pre-health - 6
Engineering Sciences - 15
Veterinary Assistant - 17
6.B.2) Update on status of district IGAs with member districts/partners and Compliance Visits
Description:  We have provided fully executed IGAs to all of our member districts (less GCUSD) and charter partners, and CCC.
I will be scheduling the fall compliance visits  in the end of Oct and wrap them up by the end of November.
6.B.3) Update from the CTED Superintendent Retreat Update
Description:  1.  School finance is still not shifting their stance.  There is no .5 and community college classes, as do all Central Programs, need a 180 calendar and are funded on the 100th day.  Mike has been working no stop on all the new ADE requirements to ensure we secure our funding.

2.  We discuss with our lobbyists priorities for lobbying and strategies for this upcoming session.  

3.  We reviewed marketing materials.  It was interesting to see the solid relationships the CTEDs and CCs have regarding marketing, recruitment, and program development.  

4.  We discussed the legal opinions WestMEC, WAVE and PimaJTED presented regarding school finance.  
6.B.4) Update on Auditor General Special Audit-Certifications and Placements
Description:  The auditor general has been charged with conducting another special audit of CTEDs, regarding certification and placements.  This was discussed at the retreat and again at summer conference.  We hope to meet with the audit team in August or Sept.  This will be more work for CAVIAT, as we will have to provide the info for said audit.  The legislature earmarked $400,000 for this audit.  
6.B.5) Update on Governor's Certification Incentive Program-Delayed One Year
Description:  CAVIAT produced all the required information for this program to the Governor's office and then a few weeks later were informed they did not want the info at this time.  Soon thereafter, it was published this is being delayed at least one year at this time.  
6.B.6) Update on CTED A-F Process
Description:  CTEDs are still a part of the A-F district letter grades, and CAVIAT CTED should be earning a grade in the new future.  ABOR and ADE still do not know what we will be scored on at this time. I am on the ADE development committee (and was before, when we developed a system, presented it to ABOR and then with new leadership were asked to start again).
6.B.7) Update from meeting with ADE Leadership regarding CTED Business Rules-School Finance
Description:  John Carruth, Chief of Staff for Superintendent Hoffman, attended our CTED day long meeting in Tucson.  He listened and said he would look into our school finance issues.  He hoped some areas were just technical or process fixes and did not feel legislations was needed.  
6.B.8) CAVIAT Governing Board Seat Vacancies 
Description:  The county supt posted the vacancy and application process once again, to no avail.  Dorene gave me the name of a community member, someone I spoke with a number of times in the past, who previously decided to pass on the opportunity.  I am hoping there is a renewed interest.  I have called twice and have not connected with said person.
6.B.9) ASBA County Workshops-Coconino County October 24th, 2019 (location FUSD)
Description:  Please email Brent by September 16th so we can register you without late payment.  Thanks!
7. CALENDAR OF EVENTS
The next Regular Board Meeting is scheduled for Friday, September 6th, 2019 at 9 a.m. in Flagstaff, 3000 N. 4th Street B-10, 86004.

Possible Board Retreat, Thursday, September 5th, 5pm, 3000 N. 4th Street B-10, Flagstaff, AZ, 86004

Future Meetings:

Friday Oct 6th, 2019 via teleconference
Friday Nov 8th, 2019 Page-CAVIAT District Office
8. ADJOURNMENT of Regular Meeting - Action Item
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