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April 11, 2019 at 9:00 AM - Regular Meeting & Public Hearing

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation 
1.B. Approval of the Agenda-Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. SPECIAL PRESENTATIONS
3.A. Special Presentation-Williams High School CTE/CAVIAT students
3.B. Presentation from Flagstaff Unified School District CAVIAT Partners Mary K Walton and Dave Dirksen regarding FUSD CTE and CAVIAT
4. PUBLIC HEARING- Second Revision 2018-2019 Maintenance Operating Budget and Capital Budgets
4.A. Call to Order of Public Hearing
4.B. Review of the Second Revision of the 2018-2019 Maintenance Operating Budget and Capital Budgets –Non Action Item 
Attachments: (3)
4.C. Call for Questions and Discussion
4.D. Adjournment of Public Hearing/Call to Order of Regular Meeting
4.E. Approval of the Second Revised budget for FY2018-2019 budget – Action Item
5. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
5.A. Approval of Minutes: March 7th, 2019 Regular Meeting 
Attachments: (1)
5.B. Approval of expense and payroll vouchers
Attachments: (1)
5.C. Approval for SCUBA training, provided by Jim Housholder, for our Marine Tech students and instructor in Page, AZ for $2500.00 utilizing the CAVIAT ADE Certification/Assessment monies
Description:  Jim will also need $1000.00 down to reserve the pool and the space for the deep dive and open water dive. The break down of the price is as follows:Open water certification: 4x $450.00 Advanced Scuba: 2x $350.00.  District CTE Certification/Assessment balance is $11,830.70
5.D. Approval for CAVIAT to financially support and provide OSHA 10 training in Flagstaff and Page using the CAVIAT ADE Certification/Assessment monies
5.E. Annual CAVIAT Board Approval to Support Member District CTSO state and national competition participation, not to exceed $1000 per CAVIAT member High School Site for FY 19-20
5.F. Approval for Staff Travel, Brent Neilson, to the ACTE Summer Conference, Tucson, AZ, July 12-17 2019
Description:  I past years, this entire cost was covered by the Programs of Study grant at CCC, but this year, they alerted me that they were only currently supporting $800.  I have made a request to have the amount increased.  The estimated cost is $1600.  
5.G. Approval for disposal/removal of attached district items from the district inventory
Attachments: (1)
5.H. Approval of the revisions to 2018-2019 intergovernmental agreements (Exhibit A budget only) for member districts: Grand Canyon
Attachments: (1)
5.I. Approval of the 2018-2019 CAVIAT  Spring Compliance Reviews for Flagstaff Unified School District, Grand Canyon Unified School District, Page Unified School District, Fredonia-Moccasin Unified School District , Williams Unified School District and Flagstaff Arts and Leadership Academy.
Attachments: (7)
5.J. Approval of the CAVIAT District Student Fundraising Account deposits and balances for March 2019
Attachments: (1)
6. UNFINISHED BUSINESS
Description: 
6.A. Second Reading and Discussion Regarding Updating Governing Board policy GCD PROFESSIONAL/SUPPORT  STAFF VACATIONS AND  HOLIDAYS-Action Item
Description:  An employee may accumulate to a maximum of fifteen (15) days vacation as carryover.  Unused vacation may be paid to the employee at the employee's then current daily rate at the time of the request.  A letter must be submitted to the Superintendent no later than June 30 of the current school year requesting payment for the unused accumulated vacation.

Our auditor suggested this is too vague and should to changed and make it clear for ASRS purposes/deductions.  

The new paragraph will read:An employee may accumulate to a maximum
of fifteen (15) days vacation as carryover.  Unused vacation WILL BE paid to the employee at the employee's then current daily rate at the time of the request.  A request must be submitted to the Superintendent no later than May 1st of the current school year requesting payment for the unused accumulated vacation.


6.B. Approval of Governing Board Meeting Schedule for FY 2019-2020-Action Item
Attachments: (1)
6.C. Approval of Governing Board Travel Request for FY 2019-2020-Action Item
Attachments: (1)
7. NEW BUSINESS
Description: 
7.A. Consideration to approve of contracts for Jenn Merrick, Mike Twyford, and Yvonne Killingsworth-Possible Action Item
7.B. Discussion and Possible Approval to move all the remaining student funds from Fashion Design (fund 850) to the Vet Assist program (Fund 850)-Possible Action Item
Description:  Since we no longer have Fashion Design, Jenn Merrick, our District Designated Student Activities Treasurer has suggested we move the remaining Fashion Design student, $836.24, funds to the Vet Assist student funds.  This will be used for CTSO travel this spring.  
7.C. Discussion and Possible Approval for CAVIAT's Financial Support for the ACTE Annual Student CTED Scholarships, for $150-Possible Action Item
7.D. Discussion regarding financially supporting CAVIAT member district CTE teachers for  Professional Development Session provided by ACTE AZ Premier Series, West MEC or PimaJTED, or similar pre-approved CTE professional development entity ($100 dollar per registration occurrence) not to exceed $6000 for FY 2018-2019 and FY 2019-2020-Non Action Item
Description:  1.  Only if the district has utilized their current year's allocation. 
2. It must be a CTE day long training
3.  $100 dollar per registration occurrence, not to exceed $6000
4.  This will come from our district 301 monies, and not our M&O
5 . District CTE Certification/Assessment balance is $11,830.70
Attachments: (1)
7.E. Discussion regarding providing financial support to each member district to help cover the CTE Dual Enrollment Teacher Stipends, if the district cannot cover said expense with their current CAVIAT allocation-Non Action Item
Attachments: (1)
7.F. Discussion and possible action item regarding a partnership with STEM City for Office Space at the CAVIAT 4th Street location-Action Item
Description:  STEM City, an organization that has supported our BioScience efforts in Williams and Flagstaff through field trips and internships, as well as supporting our EMS program in Fredonia, and they are currently looking for financial partners.  
Via "in-kind" services, I would like to propose to the board become a supporter, by providing office space to STEM City at the CAVIAT 4th Street Rental space.  We currently have the space to accommodate STEM City's Vista and ED.  They work only 20 hours a week, at maximum, and most of their work is offsite.  
7.G. Discussion and Approval of CAVIAT Governing Board's SUBMISSION OF PROPOSED ISSUES FOR CONSIDERATION FOR THE 2020 ASBA POLITICAL AGENDA-Action Item
Description:  District and it must reflect the collective will of the Board. These proposals are due by the close of business on Friday, May 24, 2019.As you are aware, the 2019 Delegate Assembly will determine the positions of the Arizona School Boards Association for any special Legislative sessions convened after the assembly and the Second Regular Session of the Fifty-Fourth Legislature. In addition to submitting proposals, your board has the opportunity to help craft ASBA's advocacy stances by registering your district's delegate.  Your delegate will represent your district at the Delegate Assembly, a critical meeting where the views of your district can be represented and discussed. The Delegate Assembly will be held on Saturday, September 7th at the JW Marriott Scottsdale Camelback Inn.Thank you for your active participation in ASBA. If you have any questions, please call Chris Kotterman, Director of Governmental Relations at 602-254-1100 or 800-238-4701. You can also reach him by email at ckotterman@azsba.org; he is happy to help answer any questions you may have.Once again, all proposals are due by May 24, 2019.
Attachments: (1)
7.H. Suggested Future Agenda Items- Non Action Item
8. REPORTS
8.A. Governing Board
8.B. Superintendent
8.B.1) Legislative update
Description:  HB2066 (public school tax credit: testing) passed the Senate Finance Committee on a 5-0 vote. This bill allows extracurricular income tax credit monies to be used for standardized testing fees for college credit or readiness offered by a widely recognized and accepted educational testing organization or for the career and technical education industry certification assessment (defined as “an assessment for career and technical preparation programs for pupils”), preparation courses and materials for standardized testing. ASBA supports because as districts continue to set a higher standard of achievement, even during a time of huge budget cuts, giving districts flexibility in the use of tax credit monies for AP exams, CTE certification, etc. is welcome.

HB2262 (school district transportation; JTED students) passed, as amended, the House Appropriations Committee on a 13-0-1 vote. This bill would require a district to provide transportation to and from a JTED for children who reside within the district’s boundaries, do not attend a district-operated school and are enrolled in a program or course at the JTED campus. The amendment states that districts do not have to change bus routes and stops, students must comply with district conduct policies, and allows for fuel and transportation costs to be recouped.

SB1158 (s/e: elections; early voting dates) passed Senate COW. This bill decreases from 1 to 0.5% the amount of signatures for a JTED governing board nomination petition and adjusts early ballot mailing dates.
8.B.2) Review of the CAVIAT 100th Day Enrollment Data
Attachments: (1)
8.B.3) Update on possible CCC Tuition Options for CAVIAT IGA 2019-2020
Description:  From Nate Sutherland-Cost of the options for the Board to
consider:

1)      Stay the course ($159/credit): $18,880 above standard tuition -> *I am not in favor of this option, since it will not adjust with tuition changes and will lead to a repeat of the current discussion
in a few years when the cast of players has changed*

2)      Regular CCC tuition plus $40 per credit (which averages
$158/credit this year but would follow tuition increases over time instead of staying the same): $18,440 above standard tuition based on 2017-18 enrollments as shown in attached spreadsheet

3)      Regular CCC tuition rates PLUS flat fee to offset the cost of PT
staff to provide specialized services:  $19,562 per year plus 2% annual escalation

a.       Manually admitting CAVIAT Students
b.       Billing
c.       Coordination and execution of CAVIAT New Student Orientation
d.       Course schedule building and maintenance
e.       Course seat reservation and adjustments
f.        Creation and execution of IGAS
g.       Creation and maintenance of CAVIAT revised schedule, working schedules
h.       Creation of CAVIAT Registration forms each semester
i.         Creation of Programs of Studies
j.         Special placement testing sessions for CAVIAT Students
k.       Program Oversight (Board meetings, Meetings etc.)
l.         Manually registering CAVIAT Students (add/drop)
m.     Student and instructor complaints
n.       Student attendance reports
o.       Student withdrawal hearings
p.       Updating the CAVIAT Promotional one-sheets

4)      Regular CCC tuition rates only (no special services for CAVIAT
students): $0 above standard tuition rate
b.       Billing
f.        Creation and execution of IGAS
k.       Program Oversight (Board meetings, Meetings etc.)
m.     Student and instructor complaints
n.       Student attendance reports
o.       Student withdrawal hearings
9. ADJOURNMENT - Action Item
10. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for May 2nd, 2019 at 9 a.m. at Fredonia-Mocassin School District, Media Center

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