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June 7, 2018 at 9:00 AM - Regular Meeting & Public Hearing

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. PUBLIC HEARING-2018-2019 Proposed Maintenance Operating Budget and Capital Budgets
Description:  This will be the preliminary budget presentation for the FY 2018-19 budget.  After the hearing, Board action is required to adopt the "proposed" budget.  In July, a final Board vote will conclude the process.
3.A. Call to Order of Public Hearing
3.B. Review of 2018-2019 Proposed Maintenance Operating Budget and Capital Budgets – Claudina Douglas– Non Action Item 
Attachments: (2)
3.C. Call for Questions and Discussion
3.D. Adjournment of Public Hearing/ Call to Order of regular meeting
3.E. Approval of proposed budget for FY2018-2019 budget – Action Item
4. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
4.A. Approval of Minutes: May 10, 2018 Regular Meeting 
Attachments: (1)
4.B. Approval of expense and payroll vouchers
Attachments: (1)
4.C. Approval of 2018-2019 Student Handbook for CAVIAT Central Campus Programs
Attachments: (1)
4.D. Approval of Intergovernmental Agreement between Coconino Community College and CAVIAT for 4th Street Rental Space for 2018-2019 
Attachments: (1)
4.E. Approval of the intergovernmental agreements for 2018-2019 with some or all of the following member districts: Flagstaff Unified School District, Fredonia-Moccasin Unified District, Grand Canyon Unified School District, Page Unified School District and Williams Unified School District
4.F. Approval of the Memorandum of Understanding with Northland Preparatory Academy, for 2018-2019, for our Central Campus programs delivered via Coconino Community College
Attachments: (1)
4.G. Approval of the Memorandum of Understanding with Flagstaff Arts and Leadership Academy, for 2018-2019, for our Central Campus programs delivered via Coconino Community College and Satellite Programming
Attachments: (2)
4.H. Approval for Jenn Merrick to be designated as the Student Activities Treasurer for SY 18-19
Description:  Per our auditor's request, CAVIAT board needs to designate someone to be the point person for the student accounts.  Jenn already works with teachers to check their deposits, before I take them to the county treasurer's office.  This designation just makes it official.  
4.I. Approval of ADI  as sole source vendor for CAVIAT Business Services for FY19
Attachments: (1)
4.J. Approval of 3rd Party Vendor, ADI, for Payroll Services and Accounts Payable and Budgeting Services for CAVIAT JTED for fiscal year 2018-2019
Attachments: (1)
4.K. Approval of Tyler Technologies as sole source vendor for Schoolmaster Student Information Management System for FY19
Attachments: (1)
4.L. Approval of Tyler Technologies Schoolmaster Licenses and associated costs for 2018-2019
Attachments: (1)
4.M. Approval for C. Cristine Swan, CPA to complete the CAVIAT FY 2018 Annual Audit
4.N. Approval of the Annual TRUST and Alliance Proposal Acceptance Form (PAF) and Coverage Acceptance Form (CAF) for 2018-2019
Attachments: (1)
4.O. Approval of Update Governing Board Meeting Schedule for 2018-2019
Attachments: (1)
5. UNFINISHED BUSINESS
5.A. Discussion and Action regarding Governing Board Travel for FY 2018-2019 -Action Item
Attachments: (1)
6. NEW BUSINESS 
6.A. Approval of 2018 -2019 ASBA Delegate Assembly and Alternate Delegate for September 8th, 2018  @ 8:30 am - 11:00 am in Scottsdale - Action Item
Description:  It should be noted that this is not an obligatory function of any school Board but rather an opportunity to be represented in the process ASBA uses to establish legislative priorities. 

As is customary, we like to identify a Board member and alternate to serve at the ASBA delegate assembly in September.  

This person will represent CAVIAT and help establish legislative priorities for the year.  

Those who are willing to serve are encouraged to express their interests so that the nomination and approval process may be accomplished.  

If someone is slotted to attend this conference, I would like to suggest that she/he is our delegate.  
6.B. Consideration to approve CAVIAT instructor contracts for Wally Etcitty (CAVIAT Central Campus-Page) and Robert Woodruff (CAVIAT Central Campus-Flagstaff) - Action Item
Description:  The contracts approved would be for instructor Wally Etcitty and Robert Woodruff. 

We will provide two contracts...one for under 30 days, and one for remainder of school year, after said time is enrollment is sufficient, reflecting the board approved.

All the above employees are in good standing and their annual evaluations have been completed. 

All will have a contracts that are based upon enrollment numbers.
6.C. Suggested Future Agenda Items- Non Action Item
7. REPORTS
7.A. Governing Board
7.B. Superintendent
7.B.1) Arizona Department of Education Program Audits- Engineering and Autos
Attachments: (2)
7.B.2) Student climate survey for 2017-2018
Attachments: (1)
8. CALENDAR OF EVENTS The next Regular Board Meeting and Public Hearing for Budget Approval FY 19 is scheduled for Thursday, July 12th 2018 at 9am. This meeting will be held via teleconference.
9. ADJOURNMENT - Action Item
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