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May 10, 2018 at 9:00 AM - Regular Meeting & Public Hearing

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. SPECIAL PRESENTATION
3.A. Special Recognition of Mr. Carl Cluff, former CAVIAT Governing Board member (representing Fredonia), for his years of service and commitment to the CAVIAT JTED.  
3.B. Student Presentations-Fredonia Mocassin Unified School District Administrators and CAVIAT/CTE students
3.C. Special Presentation-Coconino Community College Representatives
3.D. FY17  Audit Review- Ms. Cristi Swan, CPA (via teleconference)
4. PUBLIC HEARING- Third Revision 2017-2018 Maintenance Operating Budget and Capital Budgets
4.A. Call to Order of Public Hearing
4.B. Review of the Third Revision of the 2017-2018 Maintenance Operating Budget and Capital Budgets – Claudina Douglas– Non Action Item 
Attachments: (3)
4.C. Call for Questions and Discussion
4.D. Adjournment of Public Hearing/Call to Order of Regular Meeting
4.E. Approval of the Third Revised budget for FY2017-2018 budget – Action Item
5. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
5.A. Approval of Minutes: April 12, 2018
Attachments: (1)
5.B. Approval of expense and payroll vouchers
Attachments: (1)
5.C. Approval for Staff Travel: Brent Neilson, ACTE Summer Conference, Tucson, AZ, July 12th- July 18th 
Description:  For the past three summers, the Program of Study Grant has covered these costs.  CCC informed me that they HOPE they can support me for this travel/conference, so in the event this does not cover all of the travel, I am seeking board support of this expenditure.  The attached invoice is the estimated costs for this.  
5.D. Approval of Fredonia-Mocassin USD Exhibit A Budget Revisions 2017-2018
Attachments: (1)
5.E. Approval of the CAVIAT District Student Fundraising Accounts Profit and Loss Statements as of May 1st, 2018
Attachments: (1)
5.F. Approval of Intergovernmental Agreement between Coconino Community College and CAVIAT for Dual Enrollment for 2018-2019
Attachments: (1)
5.G. Approval of the CAVIAT JTED and Coconino Community College Intergovernmental Agreement for Central Campus Programs for FY2018-2019 
Attachments: (2)
5.H. Approval of Facilities Use Agreement with Coconino Community College for the Page Central Campus, for the Certified Apartment Maintenance Technician training course, from May 28th 2018 thru June 29th 2018.  
Attachments: (1)
5.I. Approval to rehire Christine Mayer to assist with the training of the CAVIAT CTE Coordinator, on an as needed basis, at $28 an hour, not to exceed 100 hours 
5.J. Approval of the Part-time Employment of CAVIAT Administrative Assistant for Yvonne Killingsworth for School Year 2018-2019
Attachments: (1)
5.K. Approval of CTE Coordinator Jennifer Merrick's Contract for FY 2018-2019
Attachments: (1)
5.L. Approval of CAVIAT Central Campus Programs for 2018-2019
Attachments: (1)
5.M. Approval of the CAVIAT District Calendar for School Year 2018-2019 for campuses/programs in Fredonia,  Flagstaff, Flagstaff Arts and Leadership Academy, Page, Grand Canyon and Williams,as well as CAVIAT/Coconino Community College Programs.  
Attachments: (2)
5.N. Approval of CTSO Financial Requests from Fredonia and Page
Description:  Attached are the two request.  
Attachments: (2)
5.O. Consent to representation by Coconino County Attorney's Office for  fiscal year 2019 for intergovernmental agreement and contracts
Attachments: (1)
5.P. Approval for Instructor Aaron Tabor, Chaperon Patrick Green and Bio Science student Antonia Green to attend the HOSA National Convention, June 27-July 1st, 2018 - Dallas Convention Center - Dallas, Texas
Attachments: (3)
5.Q. Approval of Letter of Support for Paws Placement 2.0
Attachments: (1)
6. UNFINISHED BUSINESS 
No unfinished business for this meeting
7. NEW BUSINESS
7.A. Approval of Audit for fiscal year  2017 (as presented at the May 10th, 2018 meeting by Cristi Swan, CPA)- Action Item
7.B. Approval of pay structure for CAVIAT Central Campus teachers for SY 2018-2019-Action Item
7.C. Consideration to approve CAVIAT instructor contracts for Sharon Hebestreit (Central Campus-Flagstaff),  Rich Krueger  (Central Campus-Flagstaff) and Dr. Aaron Tabor (Central Campus-Flagstaff) SY 18-19 - Action Item
Description:  The contracts approved would be for instructors: Sharon Hebestreit,  Rich Krueger and Aaron Tabor.

We will provide two contracts...one for under 30 days, and one for remainder of school year, after said time is enrollment is sufficient, reflecting the board approved.


All the above employees are in good standing and their annual evaluations have been completed. 

All will have a contracts that are based upon enrollment numbers.
7.D. Discussion and Possible Action to move the June 8th, 2018 meeting to June 7th, 2018-Action Item
7.E. Discussion regarding Governing Board Travel for FY 18-19-Non Action Item
Attachments: (1)
7.F. Consent to representation by Coconino County Attorney's Office for  fiscal year 2017 for intergovernmental agreement and contracts- Action Item
Attachments: (1)
7.G. Suggested Future Agenda Items- Non Action Item
8. REPORTS
8.A. Governing Board
8.B. Superintendent
8.B.1) Update on Central Campus recruitment and enrollment
8.B.2) Legislative Update 
8.B.3) Update on Governing Board seat vacancies 
Attachments: (2)
8.B.4) CAVIAT District Summer Hours of Operation
Description:  Starting June 4th and Ending the week of July 30th, staff will be working 4-10s

Our hours of operation (in the Page District Office and the Flagstaff Central Campus location) will be:

M-Th, 7-5

We will post the hours on our website and bldg space so we can appropriately serve the pubic.  I wanted you to be aware as this is a shift to regular schedule. 
9. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for June 2018 at 9 a.m. is via teleconference.
10. ADJOURNMENT - Action Item
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