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February 9, 2018 at 9:00 AM - Regular Meeting and Possible Executive Session

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. SPECIAL PRESENTATIONS
2.A. Page Unified School District CAVIAT CTE student presentations
3. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
4. REPORTS
4.A. Governing Board
4.B. Superintendent
4.B.1) Legislative Update
4.B.2) Update on the Marine Technologies Program and possible certification additions
4.B.3) Update on possible summer rental of Page facility for CAMT training
4.B.4) Update on ADOT Academy training offered through CAVIAT
4.B.5) Reminder regarding the Teacher of the Year Celebration on April 18, at the High Country Conference Center in Flagstaff. 
5. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
5.A. Approval of Minutes: January 12, 2018 Regular Meeting                                                    
Attachments: (1)
5.B. Approval of expense and payroll vouchers
Attachments: (1)
5.C. Approval for overnight travel, for CAVIAT-Flagstaff BioScience HOSA Chapter, for the HOSA CTSO State Conference, April 2nd through April 4th, 2018, Tucson, AZ 
Description:  CAVIAT pays for registration fees.  Student fees, tax credits and fundraising pay for remaining STUDENT expenses.

CAVIAT will pay for registration and Aaron will transport students in a rental van. CAVIAT also covers instructor travel costs and wages.  

CAVIAT-FLAGSTAFF HOSA Chapter Fundraising and tax credits will cover:  Hotel Rooms, additional HOSA conference costs
Attachments: (1)
5.D. Approval for overnight travel, for CAVIAT-Flagstaff Vet Assist HOSA Chapter, for the HOSA CTSO State Conference, April 2nd through April 4th, 2018, Tucson, AZ 
Attachments: (1)
5.E. Approval for overnight travel, for CAVIAT-Flagstaff Med Professions HOSA Chapter, for the HOSA CTSO State Conference, April 2nd through April 4th, 2018, Tucson, AZ 
Attachments: (1)
5.F. Approval for Page High School CAVIAT CTE fund request for upcoming Career and Technical Student Organization activities 
Attachments: (1)
5.G. Approval for Williams High School CAVIAT CTE fund request for upcoming Career and Technical Student Organization activities 
Attachments: (1)
5.H. Acknowledgement of the Fashion Design Fundraising for Hersey Kisses Roses
Attachments: (1)
6. UNFINISHED BUSINESS
       None for this meeting.
7. EXECUTIVE SESSION-The Board may vote to enter into executive session on the following matter: Pursuant to A.R.S. 38-431.03 A(1) Personnel matters regarding consideration of employment contract, including conditions of employment and/or job description details. 
7.A. Vote to convene in Executive Session:  
Pursuant to A.R.S. 38-431.03 A(1) Personnel matters regarding consideration of employment contract, including conditions of employment and/or job description details. (All persons present at an Executive Session are hereby reminded that A.R.S. §38-431.03 imposes strict confidentiality requirements on discussions that occur in Executive Session. Generally, such discussions cannot be revealed to non-board members, unless necessary to carry out the purpose of the statutory provision that specifically permits an Executive Session. The Open Meeting Law provides for a fine of up to $500 for violating this confidentiality requirement, and requires that this admonition be given.
7.B. The Board will convene in open session
8. NEW BUSINESS
8.A. Approval of the Proposed Contract for Michael Twyford, for the 2018-2019 School Year-Possible Action Item  
8.B. Approval of the Proposed New Hire, CTE Coordinator, Jennifer Merrick, for balance of the 2017-2018 School Year-Possible Action Item  
Description:  The interview committee (Mike Twyford, Donna Lyons, Diane Sorden, Dave Dirksen, Brent Neilson) unanimously selected from the 5 well qualified candidates that were interviewed.

While we had 14 inquires, only 5 folks (one being 7:45 on Friday evening) submitted completed applications by the first screening deadline of 1-26-18.  

We held interviews on 1-29-18 from 9am-4pm and enjoyed and appreciate the wonderful candidates that interviews.

Jennifer has been a business manager, registrar and served in the military.  She hold BA and 9 credits away from completing her Master's degree.  You will see the salary placement worksheet, a proposed PRORATED contract and in May, I will bring you all her proposed contract from 2018-2019 (though I included it here for your review as well).  
8.C. Approval for the County election Office to Utilize the CAVIAT District Office/Page Facility for upcoming elections, as a polling location-Action Item
Description:  We will be providing them a key and code to access the building on the weekends for set up and for late evening prep meetings.  I will get the key back between election cycles.  They will pay us $75 for the use.  See attached contract info.  
Attachments: (1)
8.D. Discussion and Possible Action Item to Change the Location for the CAVIAT Governing Board meeting on April 12th from Williams to Fredonia and hold the May 10th meeting in Williams-Possible Action Item
8.E. Suggested Future Agenda Items- Non Action Item
9. CALENDAR OF EVENTS  The next Regular Board Meeting, March 8, 2018 at 9 a.m. in Grand Canyon, Az, 100 Boulder St, Grand Canyon Village, AZ 86023
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