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November 17, 2017 at 9:00 AM - Regular Meeting, Possible Executive Session and Work Study Session

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: October 6, 2017 Regular Meeting and Public Hearing
Attachments: (1)
3.B. Approval of Minutes: October 11, 2017 Special Board Meeting
Attachments: (1)
3.C. Approval of expense and payroll vouchers
Attachments: (1)
4. UNFINISHED BUSINESS-None for this meeting
5. NEW BUSINESS
5.A. Recognition and governing board endorsement of CAVIAT's nomination for Coconino County Teacher of the Year, Joe Cornett, Digital Photography Teacher-Action Item
Description:  Just like last year, CAVIAT asked for nominations from all 5 CAVIAT member districts and then, CAVIAT, as a staff, looked over the nominations and selected a candidate to as the CAVIAT TOY rep for 2017.  Attached is the nomination I sent in.    
Attachments: (1)
5.B. Discussion and Possible action by the Board to direct the CAVIAT Superintendent to sign the Letter of Agency (LOA) to confirm the district's interest in creating a consortium to bring fiber cables for high speed internet to many rural communities in Northern Arizona by working with the Yavapai County Education Service Agency (YCESA) and Coconino County Education Service Agency (CCESA).-Possible Action Item
Description:  The Coconino County Education Service Agency (CCESA) is excited to announce that we have the opportunity to create a consortium to bring fiber cables for high speed internet to many rural communities in Northern Arizona. By working with the Yavapai County Education Service Agency (YCESA), up to 100% of the construction costs for installing the cables could be covered. In addition, the overall cost of high speed internet could decrease by as much as 90% per Mbps. Coconino County is an incredibly diverse and rural region. We believe that taking advantage of this e-Rate consortium would give schools and libraries a leading edge in providing high speed internet to students and customers for a fraction of the usual costs. I encourage you to look over the attached e-Rate presentation that the YCESA has created for Coconino County. By partnering with the YCESA, we have the unique opportunity to  be guided through the process by the Arizona’s first county-wide E-Rate consortium. YCESA will handle all documentation and filing deadlines required by e-Rate, Universal Schools and Libraries, and the Arizona Universal Service Fund. Even if you are already using e-Rate or already have fiber cables, you can still take advantage of joining the CCESA consortium. In order to move forward in this project, we need a signed Letter of Agency (LOA) to confirm your interest. Please keep in mind: a LOA is not a commitment to participate. You can back out hassle-free at any time up until the date the YCESA files the form 471 (sometime in January of 2018).
Attachments: (2)
5.C. The Board will discuss, consider and give direction on voting on several bylaw change proposals from the Arizona School Boards Association. These bylaw proposals have been offered by other ASBA member school boards, ASBA committee and the ASBA Board of Directors and must be approved by two-thirds of the ASBA member boards to be effective. After discussion, the Board will vote to give direction to Board President, Carl Cluff to vote in the manner the board has approved. The following are the bylaw proposals to be considered and acted upon: Action Item
Description:  Please note that the board must identify one designee to cast its votes via the online form (open Nov. 4, 2016, through 5 p.m. on Dec. 5, 2017).All ASBA district member boards are strongly encouraged to exercise their ASBA membership rights and participate in voting. A change to the bylaws requires an affirmative vote of two-thirds of all ASBA member district boards.
5.D. Suggested Future Agenda Items-Non Action Item
6. REPORTS
6.A. Governing Board
6.B. Superintendent
6.B.1) 40th day attendance report 
Attachments: (1)
6.B.2) ADE Compliance Review for FACs ED Programs
Attachments: (1)
6.B.3) Update on the Auditor General's Special Audit as per SB 1525
Description:  In 1990, the Arizona Legislature enacted statutes that allowed the State’s public school districts to form joint technical education districts (JTEDs) for the purpose of improving career and technical education (CTE). Since then, 14 JTEDs have formed throughout the State, and 99 school districts have joined a JTED thereby becoming JTED member districts, leaving only five school districts that offered CTE in fiscal year 2016 not part of a JTED. CTE in Arizona is delivered through one of three models—at JTED central campuses, at JTED member districts’ satellite campuses, and at school districts that are not part of a JTED. Between fiscal years 2011 and 2016, total state-wide CTE course enrollment grew, but the number of students funded decreased because of a statutory change. Districts shared similarities in CTE delivery and student outcomes, but differences existed both among and within CTE models. Further, although almost half of member districts’ CTE programs were duplicated, several challenges limit consolidation opportunities. Additionally, the CTE programs and their content that districts offered were impacted by CTE model, campus locations, and whether there were clear industry standards. In analyzing state-wide fiscal year 2016 spending on CTE, Arizona districts spent approximately $219 million on CTE, nearly half of which was for CTE teacher salaries and benefits. Spending by JTEDs during fiscal years 2012 through 2016 was mostly for instruction and construction but varied among JTEDs due to developmental and operational differences. Districts have implemented practices to address barriers to students’ access to and awareness of CTE programs and have taken steps to continue improving CTE program quality, and JTEDs provided member districts with varied services that reflected differences in amounts of JTED monies they allocated to their member districts. Finally, CTE in Arizona faces challenges but also has opportunities to continue improving.
Attachments: (1)
6.B.4) JTED ACTEAZ Student Scholarship 
7. WORK STUDY SESSION
7.A. Call to order
7.B. Board Self-Evaluation for 2017
7.C. Discussion regarding updating or revising CAVIAT Goals 
Attachments: (1)
7.D. Discussion regarding possible CAVIAT Governing Board Retreat 
7.E. Adjournment
8. EXECUTIVE SESSION- The Board may vote to enter into executive session on the following matter:
(All persons present at an Executive Session are hereby reminded that A.R.S. §38-431.03 imposes strict confidentiality requirements on discussions that occur in Executive Session. Generally, such discussions cannot be revealed to non-board members, unless necessary to carry out the purpose of the statutory provision that specifically permits an Executive Session. The Open Meeting Law provides for a fine of up to $500 for violating this confidentiality requirement, and requires that this admonition be given.) 
8.A. Pursuant to A.R.S. 38-431.03 A(1) Personnel matters regarding superintendent's evaluation
8.B. The Board will convene in open session
9. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for Friday, December 8, 2017 at 9 a.m. via teleconference. 
10. ADJOURNMENT - Action Item
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