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July 13, 2017 at 9:00 AM - Regular Meeting & Public Hearing

1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
1.C. Special Presentation- FY16  Audit Review- Ms. Cristi Swan, CPA (via teleconference)
Attachments: (4)
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
2.A. Review of 2017-2018 Maintenance Operating Budget and Capital Budgets – Non Action Item
Attachments: (1)
3.A. Call for Questions and Discussion
3.B. Adjournment of Public Hearing/ Call to Order of regular meeting
3.C. Adoption of budget for FY2017-2018– Action Item
4.A. Governing Board
4.B. Superintendent
4.B.1) JTED Superintendents' Retreat Update
4.B.2) Review of 2016-2017 Central Programs Exit Survey
Attachments: (1)
4.B.3) Update of Central Campus programs and staffing for 2017-2018
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
5.A. Approval of Minutes: June 9, 2017 Regular Meeting and Public Hearing         
Attachments: (1)
5.B. Approval of expense and payroll vouchers
Attachments: (1)
5.C. Approval of Brent Neilson as the CAVIAT JTED Qualified Evaluator for the 2017-2018 Fiscal Year  (in accordance with Policy GCO Evaluation of Professional Staff Members)
Description:  As per policy GCO--Evaluation of Professional Staff Members, the CAVIAT JTED
designates the Brent Neilson as the district's qualified evaluator for the teacher
performance evaluation system and other certified and non-certified administrative staff
5.D. Approval for the CAVIAT JTED Teacher Evaluation Instrument for 2017-2018
6. UNFINISHED BUSINESS-None for this meeting 
7.A. Consideration to approve instructor contracts for FY2017-2018, Wally Etcitty (Marine Tech Instructor-Page Central Campus), Sharon Hebestreit (Veterinary Assistant-Flagstaff Central Campus),and Rich Krueger (Engineering Sciences-Flagstaff Central Campus) - Action Item
7.B. Approval to hire Nick Siskonen, Vista Ameri-Corp CAVIAT position (STEM CTE Program Marketing Recruitment for Underrepresented Youth) for 2017-2018-Action Item
Description:  Ameri -corp will pay Nick and bill us $250 for the recruitment for this position and $6500  which you had previously approved when we originally posted this position.  CAVIAT will also be responsible for office space, materials for work, technology for work and minimal travel costs, mainly to Page, for recruitment efforts there.  These to were previously approved as in-kind costs of $2000.
Attachments: (1)
7.C. Approval of Audit for fiscal year  2016 (as presented at the July 13th, 2017 meeting by Cristi Swan, CPA)- Action Item
7.D. Discussion and possible revision to board policy DKC-Expense Authorization and Reimbursement- Possible Action item
Description:  We have three polices that address reimbursement.  To ensure this policy aligns with the district practices for the past 14 years, I would suggest the follow update to the language as attached. 

I'd suggest the following revision:

District employees who incur expenses in carrying out their authorized duties shall be reimbursed by the District upon submission of allowable supporting receipts, provided that prior authorization has been granted by the Superintendent.  Expenses incurred for food, lodging and transportation shall be reimbursed upon submission of a District approved demand form requesting the State of Arizona daily per diem reimbursement rate.  Mileage may be determined by either odometer readings or by submitting mileage from MapQuest, Yahoo Maps, or other generally recognized sources as may be approved by the Superintendent.
Attachments: (3)
7.E. Approval to renew Audit Services Contract for annual audit FY2017, C. Christine Swan, CPA- Action Item
Description:  C. Christine Swan's proposal that was awarded last year had an option to renew each year, to FY 2020.  I suggest we retain her services for our next audit.  Upon board approval I will alert ADI, Ms Swan and the Attorney General's office.  
7.F. Approval and adoption of Governor Ducey's Teacher Pay Raise, of the proposed 1.06% teacher pay increase in FY 2017-2018- Action Item
Description:  On or before December 1, 2017 ADE shall allocate to each school district or charter school the amount of funding needed to increase by one percent the salary of each teacher who teaches at the school district or charter school during the 2017-2018 school year and who taught at an Arizona school district or charter school during the 2016-2017 school year. The governing board of each school district and charter must conduct a separate vote on the allocation of these funds and must publish notice in the newspaper of the scheduled date when action on the allocation of these funds will take place plus, attest on the budget that the budget meets all of the requirements for allocating these funds. ADE can require districts and charters to provide information to allow ADE to implement this program. Funds received from this program get added to the district or JTED General Budget Limit.
7.G. Approval of part-time staff leave as mandated and outlined by Proposition 206-Action Item
Attachments: (1)
8. CALENDAR OF EVENTS: The next Regular Board Meeting is scheduled for Friday, August 11, 2017 at 9 a.m.  This meeting is via teleconference.  
9. ADJOURNMENT - Action Item

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