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June 9, 2017 at 9:00 AM - Regular Meeting & Public Hearing

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. PUBLIC HEARING-2017-2018 Proposed Maintenance Operating Budget and Capital Budgets
Description:  This will be the preliminary budget presentation for the FY 2017-18 budget.  After the hearing, Board action is required to adopt the "proposed" budget.  In July, a final Board vote will conclude the process.
3.A. Call to Order of Public Hearing
3.B. Review of 2017-2018 Proposed Maintenance Operating Budget and Capital Budgets – Claudina Douglas– Non Action Item 
Attachments: (1)
3.C. Call for Questions and Discussion
3.D. Adjournment of Public Hearing/ Call to Order of regular meeting
3.E. Approval of proposed budget for FY2017-2018 budget – Action Item
4. REPORTS
4.A. Governing Board
4.B. Superintendent
5. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
5.A. Approval of Minutes: May 11, 2017 Regular Meeting 
Attachments: (1)
5.B. Approval of expense and payroll vouchers
5.C. Approval of CAVIAT School Calendar for FY2017-2018 for Fredonia
Attachments: (1)
5.D. Approval of REVISED CAVIAT Central Programs Addendum No. 1 and Exhibit A with Coconino Community College
Attachments: (2)
5.E. Approval of 2017-2018 Student Handbook for CAVIAT Central Campus Programs
Attachments: (1)
5.F. Approval of CAVIAT Central Campus Programs for 2017-2018
Attachments: (1)
5.G. Approval for Staff Travel: Wally Etcitty, ACTE Summer Conference, Tucson, AZ, July 15th- July 19th (CAVIAT Goal 2)
Description:  Wally, our new Marine tech teacher can attend new teacher training, CTSO info and other ACTE offerings at this conference.  The cost is approximately $2700.  The Program of Study grant will cover a good deal of the costs (approximately $2000 based on available funds) 
5.H. Approval of the intergovernmental agreements for 2017-2018 with some or all of the following member districts: Flagstaff Unified School District, Fredonia-Moccasin Unified District, Grand Canyon Unified School District, Page Unified School District and Williams Unified School District
5.I. Approval of the Memorandum of Understanding with Northland Preparatory Academy, for 2017-2018, for our Central Campus programs delivered via Coconino Community College
Attachments: (1)
5.J. Approval of the Memorandum of Understanding with Flagstaff Arts and Leadership Academy, for 2017-2018, for our Central Campus programs delivered via Coconino Community College
Attachments: (1)
5.K. Approval of the Memorandum of Understanding with Flagstaff Arts and Leadership Academy, for 2017-2018, for FALA's Satellite CTE programs:  Digital Photography, Film/TV production and Engineering Sciences.  
Attachments: (1)
5.L. Approval of request to the Arizona Department of Education for new CTDS (County Type School District) #030801015 for new CAVIAT Satellite Partner, Flagstaff Arts and Leadership Academy Charter School 
5.M. Approval of IGA with Fredonia-Moccasin Unified School District  for Classroom Rental Space located
at Fredonia High School, 221 E. Hortt Street, Fredonia AZ 86022,  for SY 2017-2018
5.N. Approval of IGA with Williams Unified School District for Classroom Rental Space in the Williams
High School Annex Building at 636 S. 7th Street, Williams, AZ 86046 for SY 2017-2018.
Attachments: (1)
5.O. Approval of the Governing Board to delegate the authority and authorize Superintendent Neilson to certify CAVIAT's projected district's ending cash balances as of June 30th each fiscal year, beginning with FY2017(pursuant to A.R.S. §15-991(B)(3)).
Description:  From the Coconino County School Superintendent's office:

It is that time of the year once again that the Arizona Legislature requires a county school superintendent to report annual estimate of monies pursuant to A.R.S. 15-991 (B) (3).   This will be the last year to complete the certified ending cash balance per HB 2481.   Here are some quick reminders:Each Governing Board President must certify the projected ending cash balance, adjusted encumbrances, and payables from the fiscal year that ends on June 30, 2017. The Governing Board may delegate the authority to certify your school district’s projected ending cash balance to the District Superintendent or the Business Manager.  Once certified, the projection will be reported to the Property Tax Oversight Commission (PTOC) at the Arizona Department of Revenue.  I have attached a form that will allow your district to certify its projected ending cash balance for the fiscal year ending on June 30, 2017. If the authority to certify this form is delegated to the District Superintendent or the Business Manager, a copy of the Governing Board meeting minutes must be included with the attached form or the signed resolution.  Attached is a resolution form for the Governing Board to sign indicating that the authority was delegated and to whom. To reiterate, a signed resolution will replace the Governing Board minutes each fiscal year. The approved resolution will not expire; unless a new resolution is adopted (This request does not pertain to your district if the resolution was completed last fiscal year). In terms of timelines, our office must file in writing the estimated amount of school monies required by a school district for the ensuing year no later than July 25, 2017. Because of the deadline given and the number of participating entities, we are asking your district to return the signed projected ending cash balance certification form to our office on or before July 18, 2017.  
5.P. Approval for Page Unified School District ,Indian Student Services, to use the CAVIAT District Building, 19 Poplar Street, Page, AZ, for two days (to be determined) in the month of July for training, at no cost to Page Unified School District.  
5.Q. Approval for Christine Mayer to be designated as the Student Activities Treasurer for SY 16-17 and 17-18 
Description:  Per our auditor's request, CAVIAT board needs to designate someone to be the point person for the student accounts.  Christine already works with teachers to check their deposits, before I take them to the county treasurer's office.  This designation just makes it official.  
5.R. Approval of 3rd Party Vendor, ADI, for Payroll Services and Accounts Payable and Budgeting Services for CAVIAT JTED for fiscal year 2017-2018
Attachments: (1)
5.S. Approval of ADI  as sole source vendor for CAVIAT Business Services for FY17
Attachments: (1)
5.T. Approval of Tyler Technologies as sole source vendor for Schoolmaster Student Information Management System for FY17
Attachments: (1)
5.U. Approval of Tyler Technologies Schoolmaster Licenses and associated costs for 2016-2017
Attachments: (1)
5.V. Consent to representation by Coconino County Attorney's Office for  fiscal year 2018 for intergovernmental agreement and contracts
6. UNFINISHED BUSINESS
6.A. Second Reading, ARIZONA SCHOOL BOARD ASSOCIATION POLICY ADVISORY 
Policy Advisories No. 567-583 -Action Item
Description:  I would suggest we approve all changes that are reflected in these updates, to ensure our own district policy manual is up to date and meets the suggestions herein for those policies we have in place.  
Attachments: (1)
6.B. Second Reading, ARIZONA SCHOOL BOARD ASSOCIATION POLICY ADVISORY Policy Advisories No. 584-587 -Action Item
Description:  I would suggest we approve all changes that are reflected in these updates, to ensure our own district policy manual is up to date and meets the suggestions herein for those policies we have in place.  
Attachments: (1)
7. NEW BUSINESS 
7.A. Discussion regarding no revisions submitted for the 2016-2017 intergovernmental agreements (Exhibit A budget only) for member district: Grand Canyon Unified School District- Non-Action Item
7.B. Approval of 2017-2018 Contract for Administrative Assistant, Yvonne Killingsworth- Action Item
7.C. Approval for Teacher Contract, Robert "Bobby" Woodruff, for Central Campus Bio Science, Flagstaff-Action Item
Description:  Christina Baze resigned, which was approved last board meeting, and Bobby Woodruff has applied for her position.  He currently serves as the graduate assistant on the iCREATE grant.  
7.D. Approval of 2017 -2018 ASBA Delegate Assembly and Alternate Delegate for September 9 ,2017  @ 8:30 am - 11:00 am in Scottsdale - Action Item
Description:  It should be noted that this is not an obligatory function of any school Board but rather an opportunity to be represented in the process ASBA uses to establish legislative priorities. 

As is customary, we like to identify a Board member and alternate to serve at the ASBA delegate assembly in September.  

This person will represent CAVIAT and help establish legislative priorities for the year.  

Those who are willing to serve are encouraged to express their interests so that the nomination and approval process may be accomplished.  

Since Brian is slotted to attend this conference, I would like to suggest he is our delegate.  
Attachments: (1)
7.E. Suggested Future Agenda Items- Non Action Item
8. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for Thursday, July 13th 2017 at 9am. This meeting will also be held via teleconference.
9. ADJOURNMENT - Action Item
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