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May 11, 2017 at 9:00 AM - Regular Meeting

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
1.C. Special Presentations-Fredonia Mocassin Unified School District Administrators and CAVIAT/CTE students
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. REPORTS
3.A. Governing Board
3.B. Superintendent
3.B.1) Update on the CAVIAT Annual Audit
3.B.2) Arizona Department of Education Business Management Program Audit
Attachments: (1)
3.B.3) Update on the JTED Special Audit by the Auditor General's Office
3.B.4) Update on Central Campus recruitment and enrollment (CAVIAT Goal 1 and 2)
3.B.5) CAVIAT District Summer Hours of Operation
Description:  Starting June 5th and Ending July 28th, staff will be working 4-10s

Our hours of operation (in the Page District Office and the Flagstaff Central Campus location) will be:

M-Th, 7-5

We will post the hours on our website and bldg space so we can appropriately serve the pubic.  I wanted you to be aware as this is a shift to regular schedule. 
3.B.6) Legislative Update 
4. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
4.A. Approval of Minutes: April 13, 2017
Attachments: (1)
4.B. Approval of expense and payroll vouchers
Attachments: (1)
4.C. Approval for the updated HVAC work to be completed at the CAVIAT Central Campus/District Office in Page, Az as outlined in the update quote provided by Cruce Cooling.
Attachments: (1)
4.D. Approval of Intergovernmental Agreement between Coconino Community College and CAVIAT for Dual Enrollment for 2017-2018 (CAVIAT Goal 1)
Attachments: (1)
4.E. Approval of Intergovernmental Agreement between Coconino Community College and CAVIAT for 4th Street Rental Space for 2017-2018 (CAVIAT Goal 1)
4.F. Approval of the CAVIAT JTED and Coconino Community College Intergovernmental Agreement for Central Campus Programs for FY2017 (CAVIAT Goal 1)
Attachments: (2)
4.G. Approval for Staff Travel: Brent Neilson, ACTE Summer Conference, Tucson, AZ, July 15th- July 19th (CAVIAT Goal 2)
Description:  For the past three summers, the Program of Study Grant has covered these costs.  CCC informed me that they can support $1200 for this travel/conference, so in the event this does not cover all of the travel, I am seeking board support of this expenditure.  The attached invoice is the estimated costs for this.  
Attachments: (1)
4.H. Approval of CAVIAT Substitute Teacher, Robert Woodruff
4.I. Approval of the CAVIAT District Calendar for School Year 2016-2017 for Central Campus in Flagstaff, Page Grand Canyon and Williams
Attachments: (4)
4.J. Approval of the resignation of Patricia Smith, Medical Assistant Teacher, CAVIAT Central Campus-Williams.
Attachments: (1)
4.K. Approval of the resignation of Christina Baze, Bio Science Teacher, CAVIAT Central Campus-Flagstaff
Attachments: (1)
4.L. Approval for CAVIAT's participation in the Annual ChildHelp Event, High Country Conference Center, on June 3, 2017, and event advertisement, up to $200.  (CAVIAT Goal 2)
Attachments: (1)
4.M. Approval of the Annual TRUST and Alliance Proposal Acceptance Form (PAF) and Coverage Acceptance Form (CAF) for 2017-2018
Attachments: (1)
4.N. Approval  to purchase two tables for the annual sponsorship meeting at the Coconino Community College (CAVIAT Goal 2)
Description:  Cost in 2016 was $500
5. UNFINISHED BUSINESS 
No unfinished business for this meeting
6. NEW BUSINESS
6.A. Consideration to approve CAVIAT instructor contracts for Cristy Auble  (Central Campus-Flagstaff), Duana Baird (CAVIAT Central Campus-Fredonia), Dr. Beth Chesterman  (Central Campus-Flagstaff) and Dr. Aaron Tabor (Central Campus-Flagstaff) SY 17-18 (CAVIAT Goal 1)- Action Item
Description:  The contracts approved would be for instructors: Cristy Auble, Duane Baird, Beth Chesterman and Aaron Tabor.

We will provide two contracts...one for under 30 days, and one for remainder of school year, after said time is enrollment is sufficient, reflecting the board approved.


All the above employees are in good standing and their annual evaluations have been completed. 

All will have a contracts that are based upon enrollment numbers.
6.B. Approval of pay structure for CAVIAT Central Campus teachers for SY 2017-2018-Action Item
6.C. Approval of the CAVIAT GOVERNING BOARD resolution opposing expansion of the Education Savings Accounts (SB 1431)-Action Item
Attachments: (1)
6.D. Consideration to approve revisions to 2016-2017 intergovernmental agreements (Exhibit A budget only) for member districts: Flagstaff Unified School District- Action Item
Attachments: (1)
6.E. First Reading, ARIZONA SCHOOL BOARD ASSOCIATION POLICY ADVISORY Policy Advisories No. 567-583, Volume 29, No. 1-Non-Action Item
Attachments: (1)
6.F. First Reading, ARIZONA SCHOOL BOARD ASSOCIATION POLICY ADVISORY Policy Advisories No. 567-583, Volume 29, No. 1-Non-Action Item
Attachments: (1)
6.G. Consent to representation by Coconino County Attorney's Office for  fiscal year 2017 for intergovernmental agreement and contracts- Action Item
6.H. Suggested Future Agenda Items- Non Action Item
7. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for Friday, June 9, 2017 at 9 a.m. via teleconference.
8. ADJOURNMENT - Action Item
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