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November 10, 2016 at 9:00 AM - Regular Meeting, Possible Executive Session and Work Study Session

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: October 7, 2016 Regular Meeting
Attachments: (1)
3.B. Approval of expense and payroll vouchers
Attachments: (1)
3.C. Approval for the re-surfacing of the CAVIAT District Office Parking lots
Attachments: (2)
3.D. Approval of the Arizona Department of Education Budget Expenditure Analysis letter for FY2017
Attachments: (1)
3.E. Recognition of CAVIAT Central Campus Fashion Design Fundraiser
Attachments: (1)
3.F. Recognition of CAVIAT Central Campus Medical Professions Fundraiser
Attachments: (1)
4. EXECUTIVE SESSION- The Board may vote to enter into executive session on the following matter:
(All persons present at an Executive Session are hereby reminded that A.R.S. §38-431.03 imposes strict confidentiality requirements on discussions that occur in Executive Session. Generally, such discussions cannot be revealed to non-board members, unless necessary to carry out the purpose of the statutory provision that specifically permits an Executive Session. The Open Meeting Law provides for a fine of up to $500 for violating this confidentiality requirement, and requires that this admonition be given.) 
4.A. Pursuant to A.R.S. 38-431.03 A(1) Personnel matters regarding superintendent's evaluation
Attachments: (1)
4.B. The Board will convene in open session
5. WORK STUDY SESSION
5.A. Call to order
5.B. Board Self-Evaluation for 2016
5.C. Discussion regarding updating or revising CAVIAT Goals 
5.D. Discussion regarding possible CAVIAT Governing Board Retreat 
5.E. Adjournment
6. UNFINISHED BUSINESS-None for this meeting
7. NEW BUSINESS
7.A. Recognization and governing board endorsement of CAVIAT's nomination for Coconino County Teacher of the Year, Charles Sharp, Automotive Technologies Teacher-Action Item
Description:  Just like last year, CAVIAT asked for nominations from all 5 CAVIAT member districts and then, CAVIAT, as a staff, looked over the nominations and selected a candidate to as the CAVIAT TOY rep for 2017, Chuck Sharp, Automotive Technologies Teacher at Page HS.  
Attachments: (2)
7.B. The Board will discuss, consider and give direction on voting on several bylaw change proposals from the Arizona School Boards Association. These bylaw proposals have been offered by other ASBA member school boards, ASBA committee and the ASBA Board of Directors and must be approved by two-thirds of the ASBA member boards to be effective. After discussion, the Board will vote to give direction to Board President, Lee Treece to vote in the manner the board has approved. The following are the bylaw proposals to be considered and acted upon: Action Item
Description:  Please note that the board must identify one designee to cast its votes via the online form (open Nov. 4, 2016, through 5 p.m. on Dec. 5, 2016).All ASBA district member boards are strongly encouraged to exercise their ASBA membership rights and participate in voting. A change to the bylaws requires an affirmative vote of two-thirds of all ASBA member district boards.If you have any questions regarding the proposed changes or the electronic voting process, please contact Executive Director Dr. Tim Ogle by email (togle@azsba.org) or by phone at 602 254-1100 or 800 238-4701 (toll free).
Attachments: (3)
7.B.1) A director or officer on the ASBA Board of Directors will be deemed to have vacated their office
if missing more than one of the quarterly meetings in a given year (December through
September).
Description:  Explanation: there is currently discretion by the Board of Directors to take this action only
for unexcused absences.
7.B.2) The current electronic voting procedure that ASBA employs requiring two-thirds of all member
boards for passage be amended to require instead two-thirds affirmative votes of those voting
using the electronic voting method.
Description:  The concern is that the current method is too high of a threshold to enact
bylaw changes.
7.B.3) The President and Past-President of the ASBA Hispanic Native American Indian Caucus will
have seats on ASBA Board of Directors.
Description:  Explanation: There currently is one seat on the ASBA Board for the HNAIC President
only. The HNAIC seeks greater representation on the ASBA Board.
7.B.4) A candidate wishing to run from the floor at the Annual Business Meeting for an ASBA Officer
position must provide one week written notice of an intention to so.
Description:  Explanation: There is concern by the ASBA Governance Committee that those chosen
by the nominating committee be given notice out of fairness so that both sides will have
an opportunity to marshal support.
7.B.5) Running from the floor for an officer position on the ASBA Board of Directors will not be allowed
at and the ASBA nominating committee is required to provide two or more names for
consideration of the delegates at the annual membership meeting.
Description:  Explanation: Concern that running from the floor creates unfairness for those that have
gone through the process of applying for an officer position; concern that the nominating
committee give the membership a full range of choices
7.B.6) The ability to run from the floor for an officer position at the annual meeting is eliminated.
Description:  Concern that running from the floor creates unfairness for those that have gone through
the process of applying for an officer position.
7.C. Suggested Future Agenda Items-Non Action Item
8. REPORTS
8.A. Governing Board
8.A.1) Presentation from Elouise Goatson, ASAB and Delegate Assembly
8.B. Superintendent
8.B.1) 40th day attendance report 
Attachments: (2)
8.B.2) Update on filling CAVIAT/Williams Board vacancy
8.B.3) Update regarding swearing in of board members and notarization of paperwork
8.B.4) Update regarding the attendance at the January meeting in Flagstaff. 
9. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for Friday, December 9, 2016 at 9 a.m. via teleconference. 
10. ADJOURNMENT - Action Item
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