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May 9, 2016 at 9:00 AM - Regular Meeting & Public Hearing

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
1.C. Special Presentations-Grand Canyon Schools CTE Director Matt Yost and CAVIAT/CTE students
1.D. FY14 and FY15 Biennial Audit Review- Ms. Cristi Swan, CPA (via teleconference)
Attachments: (4)
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. PUBLIC HEARING
3.A. Review of second revision of the 2015-2016 Maintenance and Operation and Capital Budgets – Claudina Douglas, owner of ADI–Non Action Item  
Attachments: (1)
3.B. Call for Questions and Discussion
3.C. Adjournment of Public Hearing/ Call to Order of regular meeting
3.D. Adoption of second revision to the FY2015-2016 budget – Action Item
4. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
4.A. Approval of Minutes: April 8, 2016
Attachments: (1)
4.B. Approval of expense and payroll vouchers
4.C. Approval of Intergovernmental Agreement between Coconino Community College and CAVIAT for Dual Enrollment for 2016-2017
Attachments: (1)
4.D. Approval of the CAVIAT JTED and Coconino Community College Intergovernmental Agreement for Central Campus Programs for FY2017
Attachments: (1)
4.E. Approval of the CAVIAT District Calendar for School Year 2016-2017 for Central Campus in Flagstaff, Page and Williams
Attachments: (1)
4.F. Approval of the CAVIAT District Holidays for School Year 2016-2017
Attachments: (1)
4.G. Approval of pay structure for CAVIAT Central Campus teachers-Action Item
4.H. Approval to redirect $1000 annual competition funds allocation from Grand Canyon School District to Fredonia-Moccasin USD (for national CTSO Early Childhood Education competition)
4.I. Approval for $500  to purchase two tables for the annual sponsorship meeting at the Coconino Community College 
5. UNFINISHED BUSINESS 
No unfinished business for this meeting
6. NEW BUSINESS
6.A. Consideration to approve CAVIAT instructor contracts for SY 15-16- Action Item
Description:  The contracts approved would be for instructors: Cristy Auble, Duane Baird

We will provide two contracts...one for 30 days, and one for remainder of school year, after said time is enrollment is sufficient, reflecting the board approved.

The contracts approved would be for: Cristy Auble, Duane Baird, Michael Lee, Patricia Smith, and Susan Rieck 

All the above employees are in good standing and their annual evaluations have been completed.  I request that all contract are approved.   Please note, the teacher contracts are two-fold:  #1 is for 30 days (to ensure satisfactory enrollment) #2 is for the balance of the year.  

All will have a contracts that are based upon enrollment numbers.
6.B. Consideration to remove from the CAVIAT Governing Board Manuel Policy No. 543 IKE- Possible Action Item
Description:  This policy is about retention and promotion of student, which is something JTEDs don not deal with in the operational practices. 
6.C. Discussion regarding revising Policy GCQF, Step 2 – Hearing for Suspension Without Pay or Dismissal-Possible Action Item
Description:  Step 2 – Hearing for Suspension Without Pay or Dismissal:

 A.  The Governing Board shall decide whether to hold a hearing on the dismissal or suspension of a certificated teacher without pay for a period of time longer than ten (10) days as provided in A.R.S. 15-541.

OPTIONS - The Governing Board may provide (pick one):
(A) by policy or
(B) vote at its annual organizational meeting
That all hearings conducted pursuant to this section shall be conducted before a hearing officer.
6.D. Discussion regarding revising policy GCD PROFESSIONAL/SUPPORT  STAFF  VACATIONS AND HOLIDAYS-Possible Action Item
Description:  As our auditor expressed to me, this policy should  read: CERTIFIED/PROFESSIONAL/SUPPORT  STAFF  VACATIONS AND HOLIDAYS

Vacations All regular twelve (12) month employees shall accumulate vacation at the following rate:                      Years of                       Vacation days rate of
                   employment                   accumulation per month          One (1) through three (3)          point eight three (.83)
          Four (4) through Six (6)        one point two five (1.25)
          Seven (7) and beyond                  one point six (1.66)

The Governing Board may recognize and award new employees for years of service, from previous employment, and 

An employee may accumulate to a maximum of fifteen (15) days vacation as carryover.  Unused/vacation may be paid to the employee at the employee's then current daily rate at the time of the request. 

A letter must be submitted to the Superintendent no later than May 1st of the current school year requesting payment for the unused accumulated vacation.

Holidays

Employees shall be entitled to all legal holidays during the school year as announced by the Superintendent and in conformance with Arizona Revised Statutes.

Other holidays and uncompensated days off will be established by the Joint District calendar.
6.E. Discussion Regarding Policy Advisories 548—551-First Reading-Non Action Item
Description:  548 – BDF – Advisory Committees – Under Arizona’s Open Meeting Law, board
subcommittees are subject to the same provisions of the as the governing board. This
includes the ability to meet in an executive session if for one of the authorized reason in
the law and all procedures have been met. This change to Policy BDF clarifies this.

549 – JK – Student Discipline - Policy language pertaining to Restraint and Seclusion in
Policy JK has been deleted and moved to Policy JLDB. Restraint and Seclusion are not
intended to be disciplinary options; therefore, a stand-alone policy allows easier access
to the provisions and limitations in statute sans the additional language offered in the
discipline documents.

550 – JLDB, JLDV-EA, EB, EC, ED – Restraint and Seclusion - Restraint and
Seclusion, subsequent to its deletion from Policy JK, has been added to the policy
manual as a distinct document code in order to eliminate the linking of these methods to
the disciplinary options covered in Policy JK, Student Discipline. The statutory
provisions of A.R.S. 15-105 are retained.

Four exhibits are added to the policy for district use in documenting the requirements
and implementation of Restraint and Seclusion.

551 – KG – Community Use of School Facilities - Policy KF is modified to add language
requiring that the School District, its Governing Board, employees, and agents shall be
named as an additional insured under the liability insurance policy during the use of the
facilities and property. This change is necessary to limit costs and expenses when named as
a defendant for an injury or damage resulting from the use of the facility.
Attachments: (1)
6.F. Discussion and consideration for the 2017 Political Agenda- CAVIAT Governing Board's top priorities/recommendations for the ASBA Legislative Committee-Action Item
Attachments: (1)
6.G. Discussion and Possible Action Regarding CAVIAT Governing Board Schedule for 2016-2017-Possible Action Item
Attachments: (1)
6.H. Discussion Regarding and Consideration of Board Travel for SY 15/16 per Policy BIBA- Possible Action Item
Attachments: (3)
6.I. Discussion regarding the district office/central campus in Page- Non Action Item
Description:  $800 per month in rent at Tse Yaato Accommodation School. That amount included cleaning and utilities. We had to install and pay our own internet and landlines, which were both e-rate eligible at the time.
Attachments: (1)
6.J. Suggested Future Agenda Items- Non Action Item
7. REPORTS
7.A. Governing Board
7.B. Superintendent
7.B.1) Update regarding board member participation at member district graduation ceremonies
Attachments: (1)
7.B.2) Legislative Update 
7.B.3) Update on Central Campus instructor interviews, recruitment and enrollment
7.B.4) CAVIAT District Summer Hours of Operation
Description:  Starting June 6th and Ending July 28th, staff will be working 4-10s

Our hours of operation (in the Page District Office and the Flagstaff Central Campus location) will be:

M-Th, 7-5

We will post the hours on our website and bldg space so we can appropriately serve the pubic.  I wanted you to be aware as this is a shift to regular schedule.  
8. CALENDAR OF EVENTSThe next Regular Board Meeting is scheduled for Friday, June 10, 2016 at 9 a.m. at CAVIAT District Office, 19 Poplar St. Page, Az
9. ADJOURNMENT - Action Item
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