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April 8, 2016 at 9:00 AM - Regular Meeting, Public Hearing & Possible Executive Session

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. SPECIAL PRESENTATION
3.A. CTE Director, Jeanne Gillespie; Jeff Brownlee, Law and Public Safety Instructor WUSD/CTE; Trish Smith, CAVIAT Central Campus Medical Profession Instructor, and WUSD CTE/CAVIAT students 
3.B. Recognition of past CAVIAT Board President, Bill Justice
4. PUBLIC HEARING 
4.A. Review of first revision of the 2015-2016 Maintenance and Operation and Capital Budgets – Claudina Douglas, owner of ADI–Non Action Item  
Attachments: (1)
4.B. Call for Questions and Discussion
4.C. Adjournment of Public Hearing/ Call to Order of regular meeting
4.D. Adoption of second revision to the FY2015-2016 budget – Action Item
5. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
5.A. Approval of Minutes: March 9, 2016 Regular Meeting
Attachments: (1)
5.B. Approval of expense and payroll vouchers
5.C. Approval of ASBA Insurance Trust Agreement for Participation 
Attachments: (1)
5.D. Approval of IGA with Fredonia-Moccasin Unified School District  for Classroom Rental Space located
at Fredonia High School, 221 E. Hortt Street, Fredonia AZ 86022,  for SY 2016-2017.
5.E. Approval of IGA with Williams Unified School District for Classroom Rental Space in the Williams
High School Annex Building at 636 S. 7th Street, Williams, AZ 86046 for SY 2016-2017.
Attachments: (1)
5.F. Approval of IGA with Coconino Community College for Rental Agreement (1year) for Classroom and Office Space, 3000 N. 4th Street, Flagstaff, Az, for school year 16/17.
Attachments: (1)
5.G. Recognizance of Donations
Vista Hospice, wheelchair and walker (estimated value $250)
Black and Birch, Silkscreen sales donation ($17.49) plus time, expertise and work based learning experience (Fashion Design students)
6. UNFINISHED BUSINESS 
Description:  While Policy  No. 543 IKE—Promotion and Retention of Students Policy No. 544 IKF — Graduation Requirements IKF-RB are in our current board manual, I would suggest that you only:

adopt the policies advisories as listed herein, less Policy Advisory  No. 543 IKE and less Policy Advisory No. 544 IKF as they don't apply to our district.


Next month, I will have an item on the agenda to remove  No. 543 IKE and No. 544 IKF as they don't apply to our district.  
6.A. Second reading ASBA Policy Advisory 536—547-Possible Action item
-Policy Advisory No. 536: BEC—Executive Sessions/Open Meetings
-Policy Advisory No. 537: BEDA—Notification of Board Meetings
-Policy Advisory No. 538: BEDH— Public Participation at Board Meetings
-Policy Advisory No. 539: EBBB-E— Accident Reports
-Policy Advisory No. 540: GBEB-R—Staff Conduct
-Policy Advisory No. 541: GCCC-ED —Professional/Support Staff Leaves of Absence Without Pay
-Policy Advisory No. 542 : GCQF—Discipline, Suspension and Dismissal of Professional Staff Member
-Policy Advisory No. 543: IKE—Promotion and Retention of Students
-Policy Advisory No. 544: IKF — Graduation Requirements IKF-RB IKF-EA, IKF-EB
-Policy Advisory No. 545: JFAB—Tuition/Admission of Nonresident Students
-Policy Advisory No. 546: JK—Student Discipline JK-RB—Student Discipline
-Policy Advisory No. 547: KDB-R—Public’s Right to Know/Freedom of Information
Description: 

7. EXECUTIVE SESSION
7.A. Vote to convene in Executive Session for:
Pursuant to A.R.S. 38-431.03 A(1) Personnel matters regarding consideration of employment contract, including conditions of employment and/or job description details. (All persons present at an Executive Session are hereby reminded that A.R.S. §38-431.03 imposes strict confidentiality requirements on discussions that occur in Executive Session. Generally, such discussions cannot be revealed to non-board members, unless necessary to carry out the purpose of the statutory provision that specifically permits an Executive Session. The Open Meeting Law provides for a fine of up to $500 for violating this confidentiality requirement, and requires that this admonition be given.)
7.B. The Board will convene in open session
8. NEW BUSINESS
8.A. Consideration to approve employee contract for Mr. Brent Neilson, Superintendent- Action Item
Description:  Possible motion:  Consideration to approve employee contract for Mr. Brent Neilson, at the terms discussed in Executive Session
8.B. Consideration to approve CAVIAT CTE Coordinator contracts for SY 16-17- Action Item
Description:  The contracts approved would be for: Christine Mayer and Michael Twyford 

All the above employees are in good standing and their annual evaluations have been completed.  I request that all contract are approved as were discussed in executive session.  


Possible motion:  Consideration to approve employee contract  at the terms discussed in Executive Session
8.C. Consent to representation by Coconino County Attorney's Office for  fiscal year 2017 for intergovernmental agreement and contracts- Action Item
Attachments: (1)
8.D. Discussion regarding Governing Board travel requests for 2016-2017-Non Action Item
Attachments: (2)
8.E. Discussion regarding appropriate governing board member behaviors, roles and responsibilities- Possible Action Item
8.F. Suggested Future Agenda Items- Non Action Item
9. REPORTS
9.A. Governing Board
9.B. Superintendent
9.B.1) FY15 100th day ADM (average daily membership) report
Attachments: (1)
9.B.2) Legislative Update 
9.B.3) Update on IGAs with member districts for SY 16-17
9.B.4) CAVIAT marketing efforts in Page
9.B.5) Review of which Governing Board members are attending member district's graduation ceremonies
Attachments: (2)
10. CALENDAR OF EVENTSThe next Regular Board Meeting is scheduled for Monday May 9, 2014 at 9 a.m. at Grand Canyon Schools. Specific location to be determined.
11. ADJOURNMENT - Action Item
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