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January 8, 2016 at 9:00 AM - Regular Meeting

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. UNFINISHED BUSINESS
       None for this meeting.
4. NEW BUSINESS
4.A. Selection of 2016 Governing Board Chairman pursuant to A.R.S. §15-393(J) - Action Item
4.B. Board recognition and endorsement of CAVIAT County Teacher of the Year nomination of Jeanne Crookston (Fredonia High School CTE Early Childhood Education Instructor) - Action Item
Attachments: (1)
4.C. Discussion regarding amending the CTSO policy for reimbursement for member districts-Possible Action Item
Description:  The current policy allows for the reimbursement of $200 per student, up to $1000 per site, for CTSO related activities.  Some national and other travel/comps cost over $1000 a student.  The request today would be to allow schools to be reimbursed the $1000, whether it be for multiple students or just one student.  
Attachments: (1)
4.D. Discussion regarding CAVIAT CTE Coordinators attending Monthly Governing Board Meetings-Non-Action Item
4.E. Suggested Future Agenda Items-Non Action Item
5. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
5.A. Approval of Minutes:  December 4, 2015 Regular Meeting
Attachments: (1)
5.B. Approval of expense and payroll vouchers
5.C. Approval of Central Campus student fees for SY 16/17
Description:  As we did last year at this time, the Board adopted fees for the 15/16 school year.  This fee schedule now includes fees for all of our Central Campus programs.  Also attached is the financial hardship form that CAVIAT staff will review and establish reduced fees or waive fees based on a case by case basis.  
Attachments: (2)
5.D. Approval of Staff Travel-Christine Mayer, to attended the National Association of Workforce Boards (NAWB), in Washington, DC, March 12 - March 15, 2016 (no cost to the CAVIAT district)
5.E. Recognition of Donations to CAVIAT Fashion Design Program-Fashion Show Fundraiser
Description:  Donations letters were sent to each vendor with a thank you card from the Fashion Design students.  
5.E.1) Safeway $60
Goodwill $50
Seasoned Kitchen $25
Black and Birch $20 (plus clothing)
Rainbow's End $50
Pita Jungle $25
Lumberyard $30
Starlite Lanes 5 games
Smashburger 4 burgers/Fries
Head first $50
Native Grill and Wings $30
Mike and Ronda’s $20
Red 115 $60
Pathfinder Health $1500
Face and Body $25
Starbucks $125
Purina $50
Sportsmans $333
Chick fil a $40
Home Depot $160
Josephine’s $25
Bigfoot bbq $20
Babbit ford 3 services
Wicked Az Coffee $50
Black Barts $50
Oakmont $25
Cultured $5
Monsoon $25
Campus Coffee Bean -2 free breakfasts
Flagstaff Chocolate Company 1 pound chocolate
Az Safari Jeep tours $400
Runway Fashion Exchange $50
Summit Gymnastics $100
Joann’s- Time and Materials
Pure Elegance- Time and Expertise
Dillard’s- Time and Expertise
6. SPECIAL PRESENTATIONS
6.A. Special Presentation- Mr. Doug Allan, CTE Director FUSD and CAVIAT/CTE students 
6.B. Special Presentation- Ms. Christine Mayer, CAVIAT Coordinator and Central Campus Update
6.C. Special Presentation-Acknowledgement of Board Member's 10 years of service
7. REPORTS
7.A. Governing Board
7.B. Superintendent
7.B.1) Update from JTED Superintendent's meeting 
7.B.2) Update on CAVIAT meetings with our Member Districts 
Description:  Grand Canyon- Matt and I have our planning day in Jan and we hope to develop a presentation for GC admin and board.  We are looking at CCC/CAVIAT options via ITV (as well as in Williams and Fredonia) in Business Management
and Law.

 
Fredonia- Dual enrollment is almost finalized (they will test with CCC on Jan 12th) and you will see a purchase to Pearson for Duane’s textbooks.  Also, we have our last signed IGA in hand, Dorene sent it to me on Dec 30th and we are now up to date on all our IGAs.  Lastly, I am working with Dorene for a Feb/March recruitment effort/CTE info night…she is working on also surveying the students and is adding EMT/EMS and Bio Science.  We wouldn’t need to hire for EMT/EMS as Duane is qualified.  The Bio Science job posting is ready and will be posted after our Jan GB meeting. 

Flagstaff:  In Flagstaff, Christine and I meet with our Northern Arizona Manufacturing group
to discuss what a class, for CAVIAT students, could look like.  I will provide an update on this in
January. 

I also meet with Doug Allen, FUSD CTE director, and he provided me an update on the FUSD audit.  They will need to adjust the time they release students to Central Programs, to ensure it doesn't hit future funding.  CAVIAT, FUSD and CCC will be meeting Jan 22nd to discuss this impact to Central Programs delivered via CCC.  

Page- Once again, I would like to thank Mike and Christine for all their hard work as they recruited students at the SRP bball event.  It was a “bust” and Christine had very little interaction with the public…their focus was bball and refreshments…not JTED. 

I had a meeting with Page CTE director Colette Cox on Dec 8th to plan for SY 16-17.  We plan to present to the PUSD board and PHS/PUSD admin. However, Ms. Cox has moved on from her position at PHS, so it is unclear if this "project" will come to fruition.  

Mike and Christine also meet with Colette on Dec 10th to discuss next year’s recruitment and central programs.

Mr. Varner, Page Superintendent has encouraged us to move forward with meeting with transportation but Mr. Gagnon, PHS Principal is not sure he wants students transported to our site.  I have a meeting request in to discuss this as a group and work out any concerns there might be.  To date, no one from PHS has gotten back with us.  In the meantime, Christine is setting up a meeting with transportation and looking to work out all the scheduling details.  She has a recruitment event there on Jan 26th and wants to be able to properly promote our programs.  

Williams- We still do not have any “takers” for the Williams vacancy.  If anything changes, I will alert all of you.

The Williams Med Pro students were rather negative in the student fall survey.  There were a
number of frustrated students regarding Dual Enrollment with CCC and sadly, CAVIAT, in their eyes, has lied to them, being that they will not earn DE for their class due to not passing the CCC placement exams and Williams’ counselor enrolling outside of the parameters provided by CAVIAT.  
7.B.3) Update on current services provided by ADI and Christina Russell Consulting Services
7.B.4) Update on Central Campus programs for 2016-2017
7.B.6) Report regarding CAVIAT Central Campus student survey, Fall 2015
8. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for Friday, February 12, 2016 at 9 a.m. via teleconference.
9. ADJOURNMENT - Action Item
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