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November 13, 2015 at 9:00 AM - Regular Meeting, Possible Executive Session and Work Study Session

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: October 9, 2015 Regular Meeting
Attachments: (1)
3.B. Approval of expense and payroll vouchers
3.C. Approval of intergovernmental agreement with West-Mec JTED to act as fiscal agent for lobbyist services for FY2015-2016 (Cost $9000)
Attachments: (1)
3.D. Arizona Department of Education Budget Expenditure Analysis letter for FY2016
3.E. Approval of South Central Communications, to provide internet service to the Page District Office/Central Campus, for 3 years, beginning January 2016.  
Description:  Total Monthly Recurring Charge is $150
Pricing based on 3 year agreement.
In order to expand our wireless network customer agrees to allow South Central Communications to install equipment to broadcast and receive wireless internet.
All sales subject to site survey.
Customer is provided a 90 day cancellation period from date of activation of service.
Attachments: (1)
3.F. Approval of student fundraising activity for CAVIAT Central Campus Fashion Design and Merchandising 
Description:  Please note, this event was originally slotted for October but due to approval process, had to be postponed.  Luckily, we were able to secure a date and location in November.  
Attachments: (2)
3.G. Acknowledgement of donations from: 
Flagstaff Medical Center (hospital beds, mattresses); approximate value of $3000
Attachments: (1)
4. UNFINISHED BUSINESS
4.A. Discussion and possible action regarding the revision of current board policy JJE, Student Fundraising-Action Item
Attachments: (2)
5. NEW BUSINESS
5.A. Discussion regarding CAVIAT's nomination for Coconino County Teacher of the Year-Non Action Item
Description:  Last year, CAVIAT asked for nominations from all 5 CAVIAT member districts and then, CAVIAT, as a staff, looked over the nominations and selected Delphina Yazzie as the CAVIAT TOY rep for 14-15.  We brought this to the board for them to publicly recognize (not approve or select) the nomination.

I know this might have been different from past years, but I contacted 5 JTEDs and 3 member districts and in all instances, the nominations are generated at the site and/or district level...not by the district governing board.  

I have placed this on the agenda early, so we can have this discussion prior to implementing a nomination process for this year.  Thanks, Brent 
5.B. Discussion and possible action regarding the district holidays for 2015-2016- Possible Action Item
Description:  In May, the board approved the CAVIAT Calendar for SY 15/16.  In this calendar, it reflects 19 district holidays.  

All employee contracts are for 240 days.

This year is a leap year, so I have attached a proposed 20 holidays to capture the additional non-contracted day.
Attachments: (1)
5.C. Discussion regarding full board membership to the Hispanic and Native American Indian Board Caucus-Action Item
Description:  I would suggest CAVIAT approve the $100 FULL BOARD caucus membership.  Therefore, whomever is in attendance at the given conference, can attend and represent CAVIAT.  Also, since we have already budgeted for and approved all board travel for 15/16, no additional board travel will need to be approved.
Attachments: (1)
5.D. Suggested Future Agenda Items-Non Action Item
6. REPORTS
6.A. Governing Board
6.A.1) CAVIAT Governing Board Thank You Letter to Dr. Eric Savage
Attachments: (1)
6.B. Superintendent
6.B.1) 40th day attendance report 
Attachments: (1)
6.B.2) Update on filling CAVIAT/Williams Board vacancy
7. EXECUTIVE SESSION- The Board may vote to enter into executive session on the following matter:
(All persons present at an Executive Session are hereby reminded that A.R.S. §38-431.03 imposes strict confidentiality requirements on discussions that occur in Executive Session. Generally, such discussions cannot be revealed to non-board members, unless necessary to carry out the purpose of the statutory provision that specifically permits an Executive Session. The Open Meeting Law provides for a fine of up to $500 for violating this confidentiality requirement, and requires that this admonition be given.) 
7.A. Pursuant to A.R.S. 38-431.03 A(1) Personnel matters regarding superintendent's evaluation
7.B. The Board will convene in open session
8. WORK STUDY SESSION
8.A. Call to order
8.B. Board Self-Evaluation for 2015
8.C. CAVIAT Goals Revisited
Attachments: (2)
8.D. Adjournment
9. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for Friday, December 4, 2015 at 9 a.m. via teleconference. 
10. ADJOURNMENT - Action Item
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