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October 9, 2015 at 9:00 AM - CAVIAT Governing Board Meeting

1.A. Moment of Silent Meditation
1.B. Approval of the Agenda- Action Item
1.C. Special Presentation- Ms. Colette Cox- Page High School CTE Director and CAVIAT/CTE students 
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: September 11, 2015 Regular Meeting
Attachments: (1)
3.B. Approval of expense and payroll vouchers
3.C. Textbook and Supplementary Materials Needed for Bio Sciences Program
Attachments: (1)
3.D. Approval for Northern Arizona University's Ron Gray, Ph.D., Assistant Professor of Science Education
Center for Science Teaching and Learning, to conduct research in CAVIAT Central Campus programs as part of the iCREATE grant
Attachments: (2)
4.A. Governing Board
4.A.1) Report on ASBA Law Conference and Delegate Assembly- Elouise Goatson, Eric Savage, Jerry Williams
4.A.2) Report on ACTE Summer Conference- Lee Treece
4.A.3) Hispanic and Native American Indian Board Caucus-Jerry Williams
Attachments: (1)
4.B. Superintendent
4.B.1) Update on current CAVIAT promotional events
Description:  Ribbon Cuttings
-Page Oct 8th, 6pm
-Williams, Oct 28, 5pm
-Fredonia, Nov 3, 5pm

Legislative Tour
-Flagstaff, Oct 13, 10am-2pm

Other Events
SRP BBall Tournament
Balloon Regalia
College Nights

Attachments: (1)
4.B.2) JTED Superintendent's Meeting 
Attachments: (2)
4.B.3) Arizona Department of Education Budget Expenditure Analysis letter for FY2016
Description:  As of 10-2-15, we have yet to receive the Arizona Department of Education Budget Expenditure Analysis letter for FY2016.  If we get said letter prior to the meeting, I will load it as an attachment.
5.A. Discussion Item Regarding Countywide District Branding, Marketing Materials, Signage, and Recruitment Efforts - Non Action Item
Description:  To date we have:

1. Sent home direct mailers in Page and Flagstaff
2. Sent CAVIAT info via district mailers in Page, Williams and Fredonia
3. Hung CAVIAT banners-Page
4. Building Signage- Page, Williams, Flagstaff and Fredonia
5. District Website-Page District Office
6.  ALL district stationary/business cards-Page District Office 
7. Placed ads in Chamber-Page
8. Radio interviews-Page and Flagstaff
9. Board presentations- Fredonia, Williams, GCS
10. Chapter house-LeChee
11.  Newspaper ads-Williams/GC, Lake Powell, Sun
12. Ribbon Cuttings-Fredonia, Flagstaff, Page, Williams
13. CTE Classroom visits-Flagstaff, Page (awaiting other schools to confirm times)
14.  Leases-Fredonia, Flagstaff, Williams
15.  Newspaper Articles
16.  NewsBlasts
17.  Social Media
5.B. Discussion Item Regarding the Development of Additional Central Campus Programs, within CAVIAT member districts area- Non Action Item
Description:  Here is what we have discussed with our member district partners.

1.  Fredonia-  We current have the Med Pro and are looking to offer Bio Science as the year two.  We are also investigating Vet Assist (this will come to the board in Oct for course approval).  Lastly, we have looked at the distance learning course delivered by CCC and have shared those with Fredonia.  Assuming that have the student interest and Fredonia will provide the "back fill" this will be another option for our kids in Fredonia.

2.  Flagstaff- We are looking to add Bio Science and Fire Service.  

3.  Page- We are still going to do another push for MP&E.  We are also finalizing the Business Management and Law programs in partnership with CCC.  Lastly, we have surveyed, once again, the students in Page and will look to have an additional offering from our CAVIAT kids in Page.

4. Grand Canyon:  Like Fredonia, we have looked at the distance learning course delivered by CCC and have shared those with GCHS.  Assuming that have the student interest and GC will provide the "back fill" this will be another option for our kids in GC.

5.  Williams-  We are still looking to move our Med Pro kids to Bio Science or CNA.  Also, Bio Science students will be encouraged to take a year 2 of Bio or Med Pro.  Like Fredonia and the Grand Canyon, we have looked at the distance learning course delivered by CCC and have shared those with Williams.  Assuming that have the student interest and Williams will provide the "back fill" this will be another option for our kids in Williams.
5.C. ASBA Policy Service Alerts, Volume 2015, Number 1-Second Reading-Possible Action Item
Description:  There may or may not be need for Board/administrative action based on the Policy Alert.  Each District will determine the need for such Board/administrative Action. 
Attachments: (1)
6.A. Review and Approval of 2013-2014 Annual Financial Report- Action Item
Attachments: (1)
6.B. Consideration to approve Rebekah Dellisanti, for the CAVIAT Administrative Assistant position-Action Item
Description:  Rebekah's previous work experience and skills are:

Responsible for one-on-one communications with clients, arranging for appointments, compiling client documents, and directing clients to office.
Oversaw workshops and seminars to ensure
orderliness and efficiency.

Cold called prospective clients to schedule financial review appointments with the adviser.

Processed correspondence including: letter writing, envelope stuffing, labeling, and tracking.

Performed data entry in MS Access and Redtail
databases; also worked with MS Word, Excel, and Outlook.

Welcomed and attended to clients coming into office for appointments.

Excellent computer and internet skills.

We hope to have Rebekah trained and ready to work come Nov 1st.  She will be scheduled for 8 hrs per week. 

6.C. Consideration to approve the resignation of Governing Board Member, Dr. Eric Savage-Action Item
Description:  It's been an absolute pleasure working with you, and I wish the students of CAVIAT, the other board members, and the CAVIAT staff the very best!  Keep up the great work!
6.D. Update on New Central Campus Pathways with Member District and CCC- Non-Action Item
Description:  As you know, we currently run the following programs:

Med Pro-Williams, Fredonia, Flagstaff
Bio Science- Williams
FD&M- Flagstaff

We are looking to add to each pathway, additional courses,  previously approved by the governing board as follows:

Fredonia-Med Pro to Bio Science

Flagstaff- Member district auto program to Industrial Technologies/Industrial Mechanics

Williams-Med Pro to CNA or Bio

Page-Member district auto program to MP&E, Business via CAVIAT/CCC, Public Safety to Law via CAVIAT/CCC, and Member district med pro to Bio Science
Attachments: (1)
6.E. Consideration to  approve new CAVIAT Central Campus Courses, 2016-2017-Possible Action Item
6.E.1) Industrial Technologies/Precision Manufacturing 
6.E.2) Fire Services
6.E.3) Vet Assistant 
6.E.4) Cosmetology 
6.F. Discussion and Possible Action regarding the reimbursement of CAVIAT adult learners- Possible Action Item
Description:  Based on current CCC tuition, fees and books.  We are looking to reimbursement students that:

-Provide monthly attendance records signed by instructors
-Only classes, books and fees within their POS
-Students must earn a C or better for all reimbursed classes in their CAVIAT POS (students will provide transcripts to CAVIAT) 

Students will engage in a reimbursement agreement with CAVIAT  
Attachments: (1)
6.G. Discussion and possible action regarding the revision of current board policy JJE, Student Fundraising-Possible Action Item
Description:  Currently our policy requires board approval for student fundraising activities that are deemed appropriate by the superintendent.  After researching other schools, many have the "final say" with the superintendent and the newly proposed policy herein reflects such. 
Attachments: (2)
6.H. Discussion regarding Board Evaluation and Superintendent Evaluation- Discussion and Possible Action Item
Attachments: (2)
6.I. Discussion Regarding CAVIAT Goals 2015-2016-Non Action Item
6.J. Discussion regarding a substitute chair for January's Governing Board meeting- Non Action Item
6.K. Discussion regarding appropriate communication between Governing Board members and staff-Non Action Item
Attachments: (1)
6.L. Suggested Future Agenda Item- Non Action Item
The next combined Regular Board Meeting and Work Study Session (Board Retreat) and Possible Executive Session is scheduled for Friday, November 14, 2014 at 9 a.m. in Page, Arizona.
8. ADJOURNMENT of Regular Meeting - Action Item

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