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August 14, 2015 at 9:00 AM - Regular Meeting

1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: July 13th, 2015 Regular Meeting and Public Hearing 
Attachments: (1)
3.B. Approval of expense and payroll vouchers
3.C. Adoption of Textbooks and Supplementary Materials 
3.C.1) Textbooks and supplementary materials needed for the Marine Power and Extreme Sports Technology
Attachments: (2)
3.D. Approval to contract with Flagstaff IT for pre-paid network adminstration services
Attachments: (1)
3.E. Removal of Christina Russell as authorized signer on CAVIAT expense and payroll accounts effective immediately
3.F. Approval of the CAVIAT JTED 301 Plan for SY 15/16
Attachments: (2)
3.G. Approval for cleaning services, from J & C Floor Care Plus, Page District office and Central Campus
Attachments: (1)
3.H. Acknowledgement of donation from Visible Difference of display cabinets for Fashion Design program (approximate value: $500)
Attachments: (1)
4.A. Governing Board
4.A.1) ACTE Summer Conference JTED meeting, July 20th, Tucson, AZ-Lee Treece
4.B. Superintendent
4.B.1) Legislative Update and Advocacy Efforts Update
Description:  I have provided a number of items in the boardbook under this item.  Some of the items, as I have previously shared, are materials we are using in our education of our partners.

I have also included some ACTE materials and the Morrison Institute report from a couple of years ago...these materials all demonstrate the POWER of CTE.  

Lastly, as previously discussed, we are continuing to work on statewide efforts/materials to promote CTE and restore funding for 2016-2017.  

We had a JTED Supts meeting on August 7th and worked with our Lobbyists on additional efforts.  12/14 JTEDs were present.  I will update the bard on these during our next GB meeting.
Attachments: (3)
4.B.2) CAVIAT Central Campus update regarding enrollment, first days of school and open-houses
4.B.2)a. Fredonia-Med Pro
Description:  This Central CAVIAT course has been scheduled at the end of the FHS school day to maximized enrollment.  They will be enrolling students on August 10-12.  I hope to have preliminary numbers for you all on the 14th.  Own first day of classes is August 19th.

We were in Fredonia on August 3rd and worked with FMUSD admin and also trained Duane on GAFE and the Wiki.
4.B.2)b. Page-Public Service Foundations and Marine Power and Extreme Sports
Description:  We worked with Page HS staff on July 31st to establish a final push for recruitment.  Mark and Mike were at PHS on Friday, August 7th recruiting for both courses.

We interviewed a teacher for MP&E on July 31st and he rescinded on August 4th.  We know are working with HR at Antelope Marina.  

We have 12 students currently, and we are looking, based on instructors we have secured, to cancel the MP&E for this year.

We are going to focus all our Page energy on Mark and PSF.  We are also working with CCC to develop the year 2 of this pathway.

Lastly, sadly PHS has had to cancel its Nursing Services classes (lack of instructor) so Colette Cox has offered our PSF to all these students.

I will provide an enrollment update on August 14th.
4.B.2)c. Flagstaff-Med Pro and Fashion Design and Merchandising
Description:  We had our first day of class, August 6th, and both courses were well attended.  We currently have 12 students enrolled in FD&M and 23 students in Med Pro.

We have a mixture of home school, public charter and traditional public students attend both courses.

We have over 100 students and we are hoping to retain all once scheduling changes are made.

We continue to recruit and enroll students and I will try to have updated numbers on the 14th.

CAVIAT CCC classes start August 31st and we continue to enroll for these courses as well.
4.B.2)d. Williams-Bio Science and Med Pro
Description:  We had our parent/student night on July 31st.  It was very well attended and the community seemed very excited for these CTE programs.  

Our first day of class for Williams Central was August 5th.  We had the opportunity to attend both classes, and both were PACKED!  We had over 20 in both classes, and many students, are enrolled in two Central Programs.  

We will be in classes next Wednesday and hope to have updated numbers on the 14th!
4.B.2)e. Open House dates
Description:  We are looking to align an open house in Page, with our Oct or Nov GB meeting.  While I know the county ASBA workshop aligns with our Oct meeting in Page, the weather and timing might be better for staff to hold it in Oct.  

Since our Fredonia, Williams and Flagstaff meetings aren't until second semester, we will look to hold those first semester and we working with our teachers and looking at CCC campus traffic to establish the best day.  It will most likely be a Wednesday, in Oct, for FLG.  In Williams, we will probably look at a Wednesday as well, to align it with their GB meeting (if that helps with scheduling).  The same might be true in Fredonia...we have inquiries into both sites.  Once we have save the dates, we will send them out.  We will look at Oct/Nov.  

I'd like to also suggest that we avoid utilizing additional district funds for travel and have the local CAVIAT GB member and staff represent CAVIAT.

We will also work with local Chambers, new outlets and extend the event to the community at large.  
4.B.3) Update on teacher and staff vacancies 
4.B.3)a. Page-Marine Power and Extreme Sports Technologies 
Description:  As previously noted, we had secured a teacher but he passed on the position Tuesday.  We have decided to pass on the class this year and focus on Mark's PSF course.  
4.B.3)b. Flagstaff-Public Service Foundations
Description:  We interviewed 3 applicants but we did not find the "right" person to carry this program.

We will be bringing to the GB in Oct or Nov Fire Services in lieu of this course.  

We offered our other courses to these students and placed many of them.  
4.B.3)c. District-wide Positions-Business Manager and Administrative Assistant  
Description:  I received a cover letter/resume from one applicant for the admin assistant position.  I have followed up with said person and provided them the application and requested two letters of recommendation.  I have yet to hear back from said applicant.  

We have had three applicants for the BM position since our initial interviews.  All three had were office managers and had no school, school finance or CTE experience (unlike ALL the applicants we previously interviewed).

Since we have a contract with ADI and consulting services from CR, we will be pulling down the BM posting until Feb.  At said time, we will post again, unless we have decided to continue to outsource or share BM services with other districts.  I have asked the other JTEDs to look at what it would look like to share said services.  
6.A. First Reading, ASBA Policy Advisories 519-535- Non Action Item
Attachments: (1)
6.B. Discussion regarding Administrative Assistant position-requested by Carl Cluff- Non Action Item 
6.C. Suggested Future Agenda Items- Non Action Item
7. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for Friday, September 11, 2015 at 9 a.m.  This meeting is via teleconference.  
8. ADJOURNMENT - Action Item

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