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June 12, 2015 at 9:00 AM - Regular Meeting, Public Hearing & Possible Executive Session-REVISED

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
1.C. Special Presentations: Recognition of CAVIAT Business Manager Christina Russell 
Description: 
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. PUBLIC HEARING
Description:  This will be the preliminary budget presentation for the FY 2015-16 budget.  After the hearing, Board action is required to adopt the "proposed" budget.  In July, a final Board vote will conclude the process.
3.A. Call to Order of Public Hearing
3.B. Review of 2015-2016 Proposed Maintenance Operating Budget and Capital Budgets – Christina Russell – Non Action Item 
Attachments: (1)
3.C. Call for Questions and Discussion
3.D. Adjournment of Public Hearing/ Call to Order of regular meeting
3.E. Approval of proposed budget for FY2015-2016 budget – Action Item
4. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
4.A. Approval of Minutes: May 4, 2015 Regular Meeting and Public Hearing
Attachments: (1)
4.B. Approval of expense and payroll vouchers
Attachments: (1)
4.C. Approval of CAVIAT School Calendar for FY2015-2016
Attachments: (1)
4.D. Approval of intergovernmental agreement with Coconino Community College for Dual Enrollment Courses for FY2015-2016
Attachments: (1)
4.E. Approval of intergovernmental agreement with Coconino Community College for Central Campus programs for SY 2015-2016.
Attachments: (1)
4.F. Renewal of Cleaning Services Contract by Ms. Valorie Twyford for FY2015-2016 for $5400 (5th year of 5-year contract)
4.G. Renewal of Pre-Paid Legal Services for FY16 provided by The Trust/Arizona Risk Retention Trust (Cost $6250)
4.H. Approval of Tyler Technologies as sole source vendor for Schoolmaster Student Information Management System for FY16
Attachments: (1)
5. REPORTS
5.A. Governing Board
5.B. Superintendent
5.B.1) Legislative Update
Attachments: (1)
5.B.2) Update on Central Campus enrollments, recruitment, marketing and summer follow up
Attachments: (2)
5.B.3) Review of Approved Governing Board meeting times/locations for SY 15/16
Attachments: (1)
6. UNFINISHED BUSINESS
6.A. Consideration to approve IGA/Lease Agreement with Coconino Community College for the 4th Street Central Campus-  Action Item
Attachments: (1)
6.B. Consideration to approve revisions to 2014-2015 intergovernmental agreements (Exhibit A budget only) for member district: Grand Canyon Schools- Action Item
Attachments: (1)
7. EXECUTIVE SESSION
Description:  All employees will have been notified of the possibility that they will be discussed during executive session.  As a reminder, they may individually request the meeting be held in public.  The Board also has the discretion to not enter executive session for all or individual employees.
7.A. Vote to convene in Executive Session: 
Pursuant to A.R.S. 38-431.03 A(1) Personnel matters regarding consideration of employment contract, including conditions of employment and/or job description details. (All persons present at an Executive Session are hereby reminded that A.R.S. §38-431.03 imposes strict confidentiality requirements on discussions that occur in Executive Session. Generally, such discussions cannot be revealed to non-board members, unless necessary to
carry out the purpose of the statutory provision that specifically permits an Executive Session. The Open Meeting Law provides for a fine of up to $500 for violating this confidentiality requirement, and requires that this admonition be given.)
7.B. The Board will convene in open session
8. NEW BUSINESS 
8.A. Consideration to approve employee contracts for CAVIAT Central Campus Instructors- Action Item
Description:  Susan Rieck- Medical Professions Foundations @ Flagstaff
Patricia "Trish" Smith-Medical Professions Foundations @ Williams
Corinne Johnson-CPR/First Aide Instructor
8.A.1) CAVIAT Governing Board approved teacher pay scales and teacher placement schedules
8.A.2) CAVIAT Instructors
8.B. Discussion regarding pay structure for CAVIAT Central Campus Substitute teachers- Non-Action Item
Description:  With our own Central Campus instructors in place in Flagstaff, Fredonia, Page and Williams we will need to secure a list of viable subs.  We will be posting the position on our website, and other outlets, once the rate of pay is board approved.  

CAVIAT staff will fill this role (as Christina, Christine and I have already done this year with FD) in emergency situations only.   
Attachments: (1)
8.C. Consideration to support CAVIAT's engagement in two allied health/medical pathways grants with Northern Arizona University- Action Item
Description:  Here is the request from Dr. Bounds:

We are very close to submitting the 2 proposals we discussed (one HCOP and one HHS pipeline proposal).  We would like to list CAVIAT as an “Engaged Collaborator” in our grant narrative. 

The NAU Office of Grants and Contracts requested that we get your OK to make that statement in the grant. 

We would not expect anything from you or your CAVIAT team other than some communication to make sure we are all working well together and working synergistically to support educational success of disadvantaged students.  We would also ask for some help identifying and recruiting students for our summer programs.  

Our programs should be a good additional resource to what you already do so well. All we really need at this time is an email response to this message letting us know that you are interested and willing to collaborate where possible as appropriate to you needs. 

We do need a fairly quick reply to this message since we hope to submit the proposal soon and think that listing CAVIAT could be a good addition to our project narrative.  

Thanks again and we hope to be funded and calling you soon to see how we can use those funds to better help the students. 

Some of the folks we hire (if funded) may be able to help in some of your activities as well.  

Roger  
Roger Bounds, Ph.D., CHESDepartment Chair & Associate ProfessorDepartment of Health SciencesBuilding 66: Room 231C: Box 15095Northern Arizona UniversityFlagstaff, Arizona 86001
8.D. Consideration of Board Travel for SY 15/16 per Policy BIBA- Possible-Action Item
Attachments: (2)
8.E. Approval of 2015 Delegate and Alternate for September 12, 2015 ASBA Delegate Assembly in Scottsdale - Action Item
Description:  It should be noted that this is not an obligatory function of any school Board but rather an opportunity to be represented in the process ASBA uses to establish legislative priorities. 

As is customary, we like to identify a Board member and alternate to serve at the ASBA delegate assembly in September.  

This person will represent CAVIAT and help establish legislative priorities for the year.  

Those who are willing to serve are encouraged to express their interests so that the nomination and approval process may be accomplished.  
8.F. Consideration for the CAVIAT JTED/Governing Board to grant permission for Principal Investigator, Aaron Ball, to conduct his proposed research, once IRB approval has been obtained, in the district’s central campus-Action Item
Description:  IRB Number: 736613-1 
Title of Study: Perceptions on the First Year of Teaching from Alternatively Certified Career and Technical Education Teachers. 
Principal Investigator: Aaron Ball 
Sponsor or Funding Agency: Northern Arizona University 
Attachments: (2)
8.G. Consent to representation by Coconino County Attorney's Office for  fiscal year 2015 for intergovernmental agreement and contracts- Action Item
Attachments: (1)
8.H. Discussion and possible Governing Board approval regarding CAVIAT serving and funding Central Campus students up to through their 21st birthday-Possible Action Item
Description:  A number of JTEDs successfully served and were funded for Central Campus students that graduated from their traditional school district or earned their GED.  

I would suggest CAVIAT JTED encourage students, that have graduated or earned their GED, to enroll with CAVIAT Central Campus, to complete their Program of Study.  

For example, if a student took one year of a POS with CAVIAT in their senior year and couldn't due to time constraints, complete their Program of Study.

I believe this would increase our overall enrollment, and all students, if their hours reflect 600 or credits 24 (or more), they will be funded at a 1.00.
8.I. Consideration to approve intergovernmental agreements for 2015-2016 with some or all of the following member districts: Flagstaff Unified School District, Fredonia-Moccasin Unified District, Grand Canyon Unified School District, Page Unified School District and Williams Unified School District- Action Item
Attachments: (5)
8.J. Suggested Future Agenda Items- Non Action Item
9. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for Monday, July 13 2015 at 9 a.m.  CAVIAT Central Campus-Flagstaff,  3000 N 4th St Flagstaff AZ 86004, This meeting will also be held via teleconference.
10. ADJOURNMENT - Action Item
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