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April 10, 2015 at 9:00 AM - Regular Meeting and Possible Executive Session *REVISED*

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
1.C. Special Presentations-Williams High School/District Administration and CAVIAT students
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: March 13, 2015 Regular Meeting
3.B. Approval of expense and payroll vouchers
4. REPORTS
4.A. Governing Board
4.B. Superintendent
4.B.1) FY15 100th day ADM (average daily membership) report- Christina Russell
4.B.2) Legislative Update 
4.B.3) Update on recording executive session minutes and opinion of ASBA (Arizona School Board Association)
4.B.4) Update on Central Campus instructor interviews, recruitment and enrollment
4.B.5) Update on Google Training
4.B.6) Update on Central Campus lease agreements for SY 15-16
4.B.7) Goodwill Fashion Show and Coconino County Teacher of the Year Luncheon/Awards Ceremony Update
5. UNFINISHED BUSINESS 
6. EXECUTIVE SESSION
6.A. Vote to convene in Executive Session for:
Pursuant to A.R.S. 38-431.03 A(1) Personnel matters regarding consideration of employment contract, including conditions of employment and/or job description details. (All persons present at an Executive Session are hereby reminded that A.R.S. §38-431.03 imposes strict confidentiality requirements on discussions that occur in Executive Session. Generally, such discussions cannot be revealed to non-board members, unless necessary to carry out the purpose of the statutory provision that specifically permits an Executive Session. The Open Meeting Law provides for a fine of up to $500 for violating this confidentiality requirement, and requires that this admonition be given.)
6.B. The Board will convene in open session
7. NEW BUSINESS
7.A. Consideration to approve CAVIAT employee contracts for SY 15-16- Action Item
Description:  The contracts approved would be for: Cristy Auble, Christine Mayer, Christina Russell, Michael Twyford and Valorie Twyford.

All the above employees are in good standing and their annual evaluations have been completed.  I request that all contract are approved. 

Ms. Auble will, like last year, have a contract that is based upon enrollment.  
7.B. Discussion regarding CAVIAT staffing needs in Page and CAVIAT Central Campuses- Non Action Item 
7.C. Consideration to approve CAVIAT staff to establish lease agreements with Grand Canyon Schools for Central Campus programs SY 15/16- Action Item
7.D. Consideration to approve revisions to 2014-2015 intergovernmental agreements (Exhibit A budget only) for member districts: Flagstaff Unified School District- Action Item
7.E. Consideration to approve CPR/First Aid Central Campus course- Action Item
Description:  For the past 7 years we have provided and paid for CPR for all of our CNA and Pre-Health students.  This is a required training/cert prior to their clinical experiences. We want to afford this training to ALL of our Central Campus students, COUNTYWIDE, and we feel it would be a cost benefit to approve our own course and pending board approval, post the position and hire (pending GB approval) our own CPR instructor.  Moreover, as noted in the agenda item, we would also pursue someone that can teach CPR and First aid.  ADE supports CTE programs having certifications.

We think that this is a cost savings, we can control when classes are held and the number of classes we offer and provide this service to ALL COMMUNITIES.
7.F. Consideration to approve building improvement/classroom upgrade at our Page Central Campus - Action Item
Description:  Christina's notes:
These 3 written quotes were obtained in order to create the necessary classroom space at the Page District Offfice and Central Campus to accommodate the new classes beginning next fall. This is basically a remodel- taking half of the existing workshop area and converting it into a large classroom. A new wall will be constructed down the middle of the workshop, with a dropped ceiling. In addition, a new heat pump unit will be roof-mounted to replace existing and dated evaporative cooler. The new heat pump unit will heat and cool both the new space and the remaining storage/lab area.
My first recommendation would be Bartholomew Builders- they did our bathroom remodel a few years ago and are also the lowest priced.
My second recommendation would be Lake Powell Construction because they have worked with several school districts in the past and appear to be very knowledgeable. However, they are also the most expensive.
Please approve with $10,000 allowance as the possibility exists for the need to hire an architect.
7.G. Consideration to redirect $1000 annual competition funds allocation from  FUSD to Fredonia-Moccasin USD (for national CTSO Early Childhood Education competition)- Action Item
7.H. Discussion and possible approval of lottery process for classes where enrollment exceeds capacity-Possible Action Item
Description:  Please note that we might need to amend the dates to meet CCC deadlines for registration and summer school classes.

The process for the lottery is what we would like the board to approve.

Lastly, we will alert all viable candidates about the lottery prior to the process.
7.I. Discussion regarding Governing Board members attendance at member district's graduation ceremonies- Non Action Item
7.J. Discussion regarding possibly changing May board meeting location and/or date of meeting- Possible Action Item
7.K. Suggested Future Agenda Items- Non Action Item
8. CALENDAR OF EVENTSThe next Regular Board Meeting is scheduled for Friday, May 8, 2014 at 9 a.m. at Grand Canyon Schools. Specific location to be determined.
9. ADJOURNMENT - Action Item
10. CALL TO ORDER
10.A. Moment of Silent Meditation
10.B. Approval of the Agenda – Action Item
10.C. Special Presentations-Williams High School/District Administration and CAVIAT students
11. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
12. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
12.A. Approval of Minutes: March 13, 2015 Regular Meeting
Attachments: (1)
12.B. Approval of expense and payroll vouchers
Attachments: (1)
13. REPORTS
13.A. Governing Board
13.B. Superintendent
13.B.1) FY15 100th day ADM (average daily membership) report- Christina Russell
Attachments: (1)
13.B.2) Legislative Update 
13.B.3) Update on recording executive session minutes and opinion of ASBA (Arizona School Board Association)
13.B.4) Update on Central Campus instructor interviews, recruitment and enrollment
13.B.5) Update on Google Training
13.B.6) Update on Central Campus lease agreements for SY 15-16
13.B.7) Goodwill Fashion Show and Coconino County Teacher of the Year Luncheon/Awards Ceremony Update
14. UNFINISHED BUSINESS 
15. EXECUTIVE SESSION
15.A. Vote to convene in Executive Session for:
Pursuant to A.R.S. 38-431.03 A(1) Personnel matters regarding consideration of employment contract, including conditions of employment and/or job description details. (All persons present at an Executive Session are hereby reminded that A.R.S. §38-431.03 imposes strict confidentiality requirements on discussions that occur in Executive Session. Generally, such discussions cannot be revealed to non-board members, unless necessary to carry out the purpose of the statutory provision that specifically permits an Executive Session. The Open Meeting Law provides for a fine of up to $500 for violating this confidentiality requirement, and requires that this admonition be given.)
15.B. The Board will convene in open session
16. NEW BUSINESS
16.A. Consideration to approve CAVIAT employee contracts for SY 15-16- Action Item
Description:  The contracts approved would be for: Cristy Auble, Christine Mayer, Christina Russell, Michael Twyford and Valorie Twyford.

All the above employees are in good standing and their annual evaluations have been completed.  I request that all contract are approved. 

Ms. Auble will, like last year, have a contract that is based upon enrollment.  
16.B. Discussion regarding CAVIAT staffing needs in Page and CAVIAT Central Campuses- Non Action Item 
16.C. Consideration to approve CAVIAT staff to establish lease agreements with Grand Canyon Schools for Central Campus programs SY 15/16- Action Item
Attachments: (1)
16.D. Consideration to approve revisions to 2014-2015 intergovernmental agreements (Exhibit A budget only) for member districts: Flagstaff Unified School District- Action Item
Attachments: (1)
16.E. Consideration to approve CPR/First Aid Central Campus course- Action Item
Description:  For the past 7 years we have provided and paid for CPR for all of our CNA and Pre-Health students.  This is a required training/cert prior to their clinical experiences. We want to afford this training to ALL of our Central Campus students, COUNTYWIDE, and we feel it would be a cost benefit to approve our own course and pending board approval, post the position and hire (pending GB approval) our own CPR instructor.  Moreover, as noted in the agenda item, we would also pursue someone that can teach CPR and First aid.  ADE supports CTE programs having certifications.

We think that this is a cost savings, we can control when classes are held and the number of classes we offer and provide this service to ALL COMMUNITIES.
Attachments: (1)
16.F. Consideration to approve building improvement/classroom upgrade at our Page Central Campus - Action Item
Description:  Christina's notes:
These 3 written quotes were obtained in order to create the necessary classroom space at the Page District Offfice and Central Campus to accommodate the new classes beginning next fall. This is basically a remodel- taking half of the existing workshop area and converting it into a large classroom. A new wall will be constructed down the middle of the workshop, with a dropped ceiling. In addition, a new heat pump unit will be roof-mounted to replace existing and dated evaporative cooler. The new heat pump unit will heat and cool both the new space and the remaining storage/lab area.
My first recommendation would be Bartholomew Builders- they did our bathroom remodel a few years ago and are also the lowest priced.
My second recommendation would be Lake Powell Construction because they have worked with several school districts in the past and appear to be very knowledgeable. However, they are also the most expensive.
Please approve with $10,000 allowance as the possibility exists for the need to hire an architect.
Attachments: (3)
16.G. Consideration to redirect $1000 annual competition funds allocation from  FUSD to Fredonia-Moccasin USD (for national CTSO Early Childhood Education competition)- Action Item
16.H. Discussion and possible approval of lottery process for classes where enrollment exceeds capacity-Possible Action Item
Description:  Please note that we might need to amend the dates to meet CCC deadlines for registration and summer school classes.

The process for the lottery is what we would like the board to approve.

Lastly, we will alert all viable candidates about the lottery prior to the process.
Attachments: (1)
16.I. Discussion regarding Governing Board members attendance at member district's graduation ceremonies- Non Action Item
Attachments: (1)
16.J. Discussion regarding possibly changing May board meeting location and/or date of meeting- Possible Action Item
16.K. Suggested Future Agenda Items- Non Action Item
17. CALENDAR OF EVENTSThe next Regular Board Meeting is scheduled for Friday, May 8, 2014 at 9 a.m. at Grand Canyon Schools. Specific location to be determined.
18. ADJOURNMENT - Action Item
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