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December 5, 2014 at 9:00 AM - Regular Meeting & Public Hearing

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. PUBLIC HEARING
3.A. First Revision of 2014-2015 Maintenance Operating Budget and Capital Budgets – Christina Russell – Non Action Item
Description:  Christina's comments: This revision is just to make technical changes so that we match ADE's data, especially since the 2014 average daily membership corrections have just been finalized.
No significant changes from the adopted budget.
We will be mailing hard copies of the budget to all board members next Monday. (My printer just died so Valorie will mail them out )
3.B. Call for Questions and Discussion
3.C. Adjournment of Public Hearing/ Call to Order of regular meeting
3.D. Approval of first Revision of 2014-2015 Maintenance Operating Budget and Capital Budgets – Action Item
4. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
4.A. Approval of Minutes: November 14, 2014 Regular Meeting and Work Study Session
4.B. Approval of expense and payroll vouchers
5. REPORTS
5.A. Governing Board
5.A.1) National ACTE (Association for Career and Technical Education) Conference-Eloise Goatson
5.A.2) ASBA/ASA (Arizona School Boards Association/Arizona School Administrators) Annual Conference-Bill Justice, Eric Savage, Jerry Williams
5.B. Superintendent
5.B.1) Update on CAVIAT goals SY 14/15
Description:  Attached are the goals we discuss in July and November.  As per the board president's direction, we will be providing a more detailed goals update in February.
5.B.1)a. Goal #1-CAVIAT Marketing Update
Description:  Here are just a few of the ongoing and new developments in the area of marketing. We will also provide a demo/visual to all at our Jan meeting.

Website:  We are continually updating our website with new information.  We have added new course information, a link to a student survey, updated member district photos, and posted news articles reflecting CTE at a local, state and national level.

Social Media:  We are also posting several times a week through our Twitter and Facebook accounts. 

Constant Contact:  We are utilizing Constant Contact for more announcements (News Blasts!) and updates all in an attempt to keep us in front of our broad base of interested people while gaining new
followers with each post. 

Direct Mailers:  We are working with our member districts (currently FUSD and WUSD have agreed to help) to generate mailing labels to all incoming 10th-12th grade students.  We will be doing direct mailers for various upcoming recruitment events and registrations.

Festival of Lights:  Our CAVIAT Central Campus Fashion Design class has a float in the Flagstaff Chamber’s parade on Dec 13th.  At this event we will have our CAVIAT banner prominently displayed and we will be disturbing CAVIAT pencils and literature regarding our course offerings for 15/16.

SRP Basketball Tournament:  We are looking to secure, in Page, a table/advertising at the Boys’ and Girls’ SRP basketball tournament. 

Newspaper Ads:  We are working on newspaper ads to be placed in all the local publications to promote CAVIAT and our CTE programs.

Career/College Fairs:  We continue to have a presence at a number of Career/College Fairs and we hope to expand in this area.
5.B.1)b. Goal #2-Student Advisory Meeting Update 
Description:  We have our first student advisory meeting on Dec 4th.  The students will be asked to provide feedback on:  CAVIAT communication, CAVIAT technology, CAVIAT courses, CAVIAT recruitment/retention, and other key issues to ensure we gather solid data to help meet the needs of our learners.  This data will be shared with you on Dec 5th.
5.B.1)c. Goal #3-Central Campus Programming Update
Description:  As noted above, we will continue to work with all 5 member districts to expand CTE offerings at
their sites.  We are looking to have data from the climate surveys by mid-December to mid-January so we can properly recruit, register and retain students AND secure staff, classroom space, and technology assets and give our constituents plenty of time to manage/adjust to our expanded offerings.
 
6. UNFINISHED BUSINESS- None for this meeting.
7. NEW BUSINESS
Description: 
7.A. Update on filling CAVIAT/Flagstaff Board vacancy- Non Action Item 
8. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for Friday, January 9, 2015 at 10:00 a.m. in Flagstaff, Arizona at NACET.
9. ADJOURNMENT - Action Item
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