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October 10, 2014 at 9:00 AM - Regular Meeting (REVISED 10-08-14)

1.A. Moment of Silent Meditation
1.B. Approval of the Agenda- Action Item
1.C. Special Presentations
1.C.1) Swearing in of new CAVIAT/Williams Governing Board meeting-Dr. Eric Savage
1.C.2) Introduction of Coconino Community College Perkins/HS Transitions Coordinator-Ms. Denise Folke
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: September 12, 2014 Regular Meeting
3.B. Approval of expense and payroll vouchers
3.C. Approval of request to the Arizona Department of Education for new CTDS (County Type School District) #030801014 for new Flagstaff Central Campus (for new Fashion Design program with start date of 8-07-14)  
4.A. Governing Board
4.A.1) Report on ASBA Law Conference and Delegate Assembly- Jerry Williams
4.B. Superintendent
4.B.1) Update on Lease Agreements with Page District Office
4.B.2) Update on Student Advisory Committee
4.B.3) CAVIAT promotional events
4.B.4) Update on Williams and Grand Canyon Meetings with District Leadership
4.B.5) Update on ADE Auditors' questioning the ability of Satellite CTE classes to count as
instructional time when calculating the full-time status of students attending said district
4.B.6) JTED Superintendent's Meeting 
4.B.7) Arizona Department of Education Budget Expenditure Analysis letter for FY2015 dated 10/03/14- Christina Russell
5.A. Second Reading and Adoption of ASBA Policies Advisories - Action Item
5.A.1) Policy Advisories 504-511, 514-518
Policy Advisory No. 504 -BCB — Board Member Conflict of Interest
Policy Advisory No. 505 -BDB — Board Officers
Policy Advisory No. 506 -BEC — Executive Sessions/Open Meetings
Policy Advisory No. 507 -BEDBA — Agenda Preparation and Dissemination
Policy Advisory No. 508 -ECB— Building and Grounds Maintenance
Policy Advisory No. 509 -GDF — Support Staff Hiring
Policy Advisory No. 510 - GDFA — Support Staff Qualifications and Requirements
Policy Advisory No. 511 -GDQA — Support Staff Reduction in Force
Policy Advisory No. 514 - JFAB— Tuition/Admission of Non-resident Students
Policy Advisory No. 515 -JLCB-E— Immunization of Students
Policy Advisory No. 516 -JQ — Student Fees, Fines, and Charges
Policy Advisory No. 517 -KDB-R — Public’s Right to Know/Freedom of Information
Policy Advisory No. 518 -KF, KF-EA — Community Use of School Facilities
6.A. Discussion and consideration to adopt an extracurricular activity fee schedule for the 2014-2015 CAVIAT school year. The proposed extracurricular activity fee schedule is available in the CAVIAT Business Office and will be available to the public during the meeting- Discussion and Possible Action Item
6.B. Discussion and consideration for CAVIAT to collect tax-credit donations- Action Item
6.C. Discussion and consideration to approve the CAVIAT 301 Plan for SY 14/15
6.D. Review and Approval of 2013-2014 Annual Financial Report- Action Item
6.E. Request for the CAVIAT Governing Board to accept the invitation by Dr. Nicholas I. Clement, Ernest W. McFarland Citizen's Chair in Education with NAU College of Education Educational Leadership, executing the resolution naming September 25 as Legendary
Teacher Day-Action Item
Description:  The following Municipalities, School Districts, and members of the community will be marking Legendary Teacher Day -AdvancEd, Amphitheater School District, Arizona DOE – 21st Century Community Learning Centers, Arizona Educational Foundation, Arizona School Administrators, Arizona School Business Officials, Arizona Small & Rural Schools Association, Catalina Foothills School District, Cave Creek Unified School District, City of Flagstaff, Arizona – Mayor Nabours, City of Tucson, Arizona – Mayor Rothschild, Continental Schools, David Garcia Associate Professor – ASU, Expect More Arizona, First Things First, Flowing Wells Unified School District, Jewish Community Relations Council of the Jewish Federation of Southern Arizona, Jim Click Automotive Team, Litchfield Elementary School District, Mammoth San Manuel Unified School District, Marana Unified School District, Metropolitan Education Commission, Northern Arizona University College of Education, Payson Unified School District, Pima County Board of Supervisors, Pima County JTED, Pima County Superintendents Office, Pima Unified School District, Ridgefield School District, Sahuarita Unified School District, St. Johns College of Education, Sundt Construction Inc., Sunnyside Unified School District, Superior Unified School District, Tanque Verde School District, The Flagstaff Seminar – Educational Leaders Without Borders, Tucson Electrical JATC, Tucson Optimists Club, Tucson Unified School District, Tucson Values Teachers, United Way – Southern Arizona, University of Arizona College of Education

Governing Board Resolution in support of Legendary Teacher Day
Thursday, September 25, 2014

Whereas, the Governing Board of the Coconino Association for Vocations, Industry, and Technology (CAVIAT) believes we have all had special teachers that made a significant difference in our lives; and

Whereas, the CAVIAT Governing Board recognizes that those teachers demonstrated unique skills allowing them to transform their deep content knowledge into life changing student learning; and

Whereas, the CAVIAT Governing Board highly values the caring family culture created by those
teachers; and

Whereas, the CAVIAT Governing Board understands that we often do not fully understand and recognize the profound influence teachers have on our future until we have lived our
future; and

Whereas, the CAVIAT Governing Board realizes the importance of taking time to fully recognize the legendary teachers in our lives;

Therefore, Be it Resolved that the CAVIAT Governing Board does hereby affirm its support for
September 25, 2014 as Legendary Teacher Day. We encourage our entire community
to take time on this day and contact the Legendary Teacher in your life and
express your gratitude for the difference they made in your life.
6.F. Grant opportunity through the National Science Foundation in partnership with NAU, STEM City, and T-Gen-Discussion and Possible Action Item
Description:  CAVIAT has been approached by folks with NAU, STEM City, and
T-GEN to be a part (and primary, if truly not sole recipients) of a grant with
the National Science Foundation.  I have
been asked to work with them and will be presenting this to the board and
requesting approval to proceed on 10/10. 
I meet with them right after the board agenda went out and I will
continue to gather info about it, the process, timelines, etc., prior to our
next meeting.

The project revolves around the creation of a Bio-Science
program that serves the county.  It is a
three year grant and the proposed flow and roll out of the course is as

Establish a Medical Professions course.  This is virtually the course we attempted to run
in Williams but we are looking to reframe and beef it up.  We will look to run this course (year one) in
Williams and Flagstaff and any other member district that has the numbers.  This course will be the “pilot” course that
will lead into a Bio-Science program. 

In year two of the grant, a lab and travelling
lab kits would be established.  This is
to ensure lab experiences get to all students. 
Also, the grant with look to extend class experiences to the weekend or
summer, if we can tackle lodging for students. 
This will be 16/17 and students will complete the entire ADE two year
sequence of Bio-Science. 

In year three, the grant will look to expand the
distance learning modules and provide the class for the entire county.

The overarching theme for this is tracking flu
for ALL of Coconino County.

We will work with CCC to ensure dual enrollment credit is
possible.  Partners in the grant believe
they might be able to work with NAU to get credit as well.
6.G. Discussion regarding distance learning equipment, services and configuration options-Discussion and Possible Action Item
Description:  Face to Face Live Solution Summary- Caviat JTED-Caviat JTED Video-Conferencing needs;

1.  Two point to point Video Conferencing Systems, mounted on Mobile Carts, with single monitors. Carts need to be easy to move from room to room.

2.  The systems/technology needs to be user friendly, reliable, and easily scalable as the technology is adopted.

3.  Caviat would like to have the ability for desktop/laptop, PC/Mac, as well as IOS/Android devices to participate in Video Meetings, thus allowing Teachers or students who don’t have access to a Video
Conferencing system to be part of their Video Meetings  from anywhere in the world at any time.

Lifesize Icon 600- Video Conferencing System with Camera S, and Digital Micpod

This system is extremely user friendly, allows for HD Video Conferencing to be conducted over some of the lowest bandwidth requirements in the industry.  It comes with a 4x PTZ camera, and Digital Micpod for HD quality sound. The Lifesize Icon systems are quickly becoming the standard in HD Video Conferencing.

Face to Face Live-Subscription Based Video/Audio Bridging Services

Housed in multiple Co-Locations on the east and west coasts, our bridging services offer the most interoperable, reliable, affordable and scalable solution on the market. The following are a list of benefits:

1. HD 720p video quality

2. Unlimited free downloads of the desktop/mobile client allowing Caviat to invite whomever to their Video Meetings and never be charged licensing/downloading fees.

3.  Allows desktop/laptop, PC/Mac, as well as IOS and Android devices to Video Conference with any standards based  h.323 Video Conferencing  system from anywhere in the world at any time.

4. Audio bridging is included, allowing for audio and video participants to be in the same call.

5. Unlimited 24/7, 365 day a year use.

Face to Face Live currently provides this service to the California Community Colleges Network for Distance Learning, Professional Development, and Interviewing.

Face to Face Live Subscription Based Recording, Streaming and Archiving Service
This service will allow Caviat to record, stream one concurrent video session in HD. Immediately upon completion of the session, it’s archived and available for future viewing. Caviat will be able to store up to 50 hours of HD content (more storage is available if needed), this content can be used for such things as training videos, interviewing, professional development, and educational initiatives such as flipping the classroom.


Attached are purchase options for one unit as described, just multiply the amount quoted by the number of units desired to be purchased.

Face to Face Live also has many customers that wish to rent their equipment, allowing for the following benefits;

1.  No large upfront Capital commitment.
2.  Equipment and contract can be refreshed at any
point during the term, allowing Caviat’s students and staff to always have access to current technology.

3. 3 year’s warranty, maintenance, and support included.

4. Unlimited end-user and administrator training during the contract term.

5. Assembly, installation, and configuration charges of rental accounts equipment is included in contract/term.

6. First call technical support.

7. Escalation by Face to Face Live to the Manufacturer with equipment issues.

6.H. Discussion regarding classroom space- Non Action Item
6.I. Discussion of New Central Campus Pathways with Member District and CCC- Non-Action Item
6.J. Consideration to Approve New Central Campus Programs for 2015/2016- Action Item
6.J.1) Medical Professions Foundations 
Description:  Williams and Flagstaff and any other member sites that want us to operate this course for SY 15/16
6.J.2) Public Service Foundations 
Description:  This is a foundations course that provides a career exploration of EMT/EMS/ICS/Fire Service/Law. This class will be a prerequisite for Law (CAVIAT to CCC), Fire (CAVIAT to CCC) and EMS/EMT (CCC).  Our students in the Year 2 program will complete the 2 year program in 1 year (CAVIAT Law or CAVIAT Fire).   
Year 1-Flagstaff and possibly Williams
Year 2-Distance Learning (all campuses)
6.J.3) Hotel Restaurant Management-Hospitality 
Description:  We are looking to run this program at GCHS, on Fridays, or M-TH after school.  
6.J.4) Marine Technologies 
Description:  We will look to deliver this to Page in year 1 and then expand it to Fredonia, on Fridays, or via distance learning.  
6.K. Discussion regarding Study Sesssions/Retreat (Location/time, Possible Agenda Items)- Discussion and Possible Action Item
6.L. Discussion regarding Board Evaluation and Superintendent Evaluation- Discussion and Possible Action Item
The next combined Regular Board Meeting and Work Study Session (Board Retreat) and Possible Executive Session is scheduled for Friday, November 14, 2014 at 9 a.m. in Page, Arizona.
8. ADJOURNMENT of Regular Meeting - Action Item

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