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September 12, 2014 at 9:00 AM - Regular Meeting

1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: August 8, 2014 Regular Meeting
3.B. Approval of expense and payroll vouchers
4.A. Governing Board
4.A.1) Report on Coconino Community College Foundation Breakfast- Lee Treece
4.B. Superintendent
4.B.1) Update from JTED Superintendent's Meeting 
Description:  Highlights:
1.  We had a 40 minute presentation and Q and A with David Garcia
2.  Richard Condit presented on the concept of an "endorsed" diploma
3.  Our lobbyist discussed how JTEDs can make gains WITHOUT asking the legislature for money (that they don't have)
a.  gaining access to state trust lands
b.  changing the number of signatures to emulate community college governing boards
4.B.2) Update on Joint Committee on Capital Review-Sinagua Central Campus Program
4.B.3) Update on Central Campus Fashion Design-Flagstaff
Description:  We are in our third week of full instruction.  Cristy has our students (15 in total and
hopefully still growing!) fully engaged and she has created an amazing feeling
tone in her classroom. 

She is digging into the AZ Curriculum Consortium Lesson Plans (the wiki), has students jazzed
about FCCLA and is working with local businesses/contact to create WBL opportunities for her students (ie: Fashion Shows).

A HUGE thank you to Christina for finalizing the lease agreement!  To boot, Christina did a
masterful job of providing the lease agreement between our JTED and Flagstaff
Unified School District pursuant to A.R.S. 15-394(R)(4) for the Joint Committee
on Capital Review. 

Lastly, we also hope, after working with CCC, to secure dual enrollment credit for BUS 207.  We have just started this process for dual enrolling Fashion Design, but will share any
updates as they become available.  
4.B.4) Update on Central Campus Healthcare Foundations Course-Williams
Description:  Sadly, I must report, that we will not be running this central campus program at this time.  After
working with their Superintendent, Business Manager, Instructional Staff, Counselor and HS Administration, the Williams District asked that we put a hold on said course at this time.  With school year already underway and perspective staffers being overwhelmed teaching new
content, Williams requested we look to launch this program SY 15/16. 

I am happy to say, however, that CCC liked the model that we proposed (a one year intro to healthcare prior to CNA) and they were willing to grant dual enrollment credit for Med Term and Health Careers (6 credits!).  Michelle Morella also preferred this course progression. We will continue to work with Williams point staff to reframe this class for SY 15/16.  
4.B.5) Update on Central Campus Programs at CCC
Description:  Students went through orientation and book distribution last week and are fully engaged in their courses this week!  A huge thank you to Christine and Mike for working ridiculously long hours to ensure our student had their e-readers loaded and ready for the first day of class.  Our e-textbook provider was purchased by another company which meant our e-books where no longer accessible through the previous e-reader application.  Christine and Mike researched solutions, installed the new application, and each student was ready for day one. 

I also loved the comment of one of our pre-health year 2 students…“I am so glad I only have one book and the e-reader instead of a bunch of thick textbooks”.   Also, we launched our pilot run of the Chromebooks.  We will provide an update in December after we pull together our first student advisory committee meeting.  The following represents the numbers in our central programs:

Alternative Energy = 5

Business year one = 5

Business year two = 7

Nursing Assistant = 18

Hospitality = 1

Law = 8

Pre-health year one = 20

Pre-health year two = 10

Software Technology = 5

Fashion Design = 15 (@Sinagua)
4.B.6) Update on CAVIAT Staff Goal #1-Marketing and Branding
Description:  The CAVIAT team met on Tuesday of this week to discuss our team goal #1…Marketing and branding. Valorie is working on collecting stories from our member district CTE directors and instructors that highlight student accomplishments over the summer and/or upcoming events. 

We are working on our migration to Google and discussed having a “clearinghouse” for all materials that CAVIAT produces.  We will house all district forms in one area, on the Google drive, and Christine is responsible to ensure our forms are uniform and our brand is consistent.  To boot, Christine is point for all flyers and promotional materials that are hard copy or on the website. 

She and Valorie are also revising the template for the newsletter to make it more streamlined.  Christine is also our point for press releases and will take many of our news stories, turn them into press releases and work with the regional CAVIAT coordinator to distribute said release via email and to local media outlets. 

Colette is our district point person for social media and currently we have a Facebook page, twitter account and we are going to expand this to:  Google +, Tumbler, LinkedIn, and other social media outlets.  Colette and Christine are going to work together over the month of September to develop our plan and re-launch into social media. 

The hope is that all materials created for the newsletter will be available on the website, through social media, and press releases.

Lastly, all employees are sending Valorie a master list of contacts for our newsletter and press release distributions so she can build a master distribution list and also create specific distribution lists (a business list, a student list, a parent list, a CTE director list, etc.).  As new developments come about, I will alert each of you.  I also encourage you to send Valorie any contacts you feel might benefit from/appreciate our releases/newsletters.  
4.B.7) Update on Colorado City
Description:  Colette was able to speak to every teacher, at their back-to-school meeting and present to them what CAVIAT is and what benefits a district has if they join a JTED.  She said the reception was overwhelmingly positive and many stated they would help spread the word.  As a community member (and not CAVIAT staffer) Colette and a team of excited Colorado City community
members are working to get the word out. 

She and I will be attending a community event in October to present to
the Centennial Park community members.  
4.B.8) Update on Board Seat Vacancies 
Description:  Williams- one application was submitted

Flagstaff-No applications have been submitted
5. UNFINISHED BUSINESS- None for this meeting.
6.A. Request for the Arizona Department of Education School Finance Department to correct the district's state aid amounts for Fiscal Years 2011, 2012, 2013 and 2014 for property valuation adjustments for Tax Years 2010, 2011, 2012 and 2013 due to the Transwestern Pipeline Company tax appeal settlement- Action Item
Description:  Christina's comments: This is the formal request to ADE to provide state aid to cover the Transwestern Pipline Company tax settlement.
6.B. First Reading-ASBA Policy Advisories 504-518- Non-Action Item
6.C. Discussion about Governing Board visiting Fashion Design Central Campus Classroom- Non Action Item
The next combined Regular Board Meeting and Board Retreat is scheduled for Thursday, October 10, 2014 at 10 a.m. in Page, Arizona. 
7.A. October 9, 2014- ASBA County Workshop Page USD
8. ADJOURNMENT - Action Item

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