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May 2, 2014 at 10:00 AM - Regular Meeting, Public Hearing & Possible Executive Session

1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
1.C. Special Presentations:
1. Mr.Tristan Heisley, CTE Administrator Williams High School and guests
2. Ms. Risha VanderWay, New County School Superintendent
3. FY12 and FY13 Biennial Audit Review- Ms. Cristi Swan, CPA (via teleconference)                                        
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3.A. Review of first revision of the 2013-2014 Maintenance and Operation and Capital Budgets – Christina Russell – Non Action Item
3.B. Call for Questions and Discussion
3.C. Adjournment of Public Hearing/ Call to Order of regular meeting
3.D. Adoption of first revision to the FY2013-2014 budget – Action Item
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
4.A. Approval of Minutes: April 11, 2014 Regular Meeting
4.B. Approval of expense and payroll vouchers
5.A. Governing Board
5.A.1) Report on attendance at NSBA (National School Board Association) Conference– Tristan Heisley
5.A.2) Report on Coconino County Teacher of the Year Luncheon- Lee Treece
5.B. Superintendent
5.B.1) Legislative Update
5.B.2) 2014-2015 Central Program student enrollment numbers to date
5.B.3) Status of FY15 IGAs (intergovernmental agreements) with satellite districts
5.B.4) Jac's perspective on the future of CAVIAT programs
5.B.5) CTE Program Coordinator Reports - None for this meeting.
6.A. The Governing Board May Vote to convene in Executive Session for:
Pursuant to A.R.S. §38-431.03(A)(3) Consultation With CAVIAT’s Attorney(s) For Legal Advice With RegardsTo Approval of the Proposed Amended Intergovernmental Agreement By and Between CAVIAT And Coconino CommunityCollege For Provision of Joint Technical Education Courses At College Location
Description:  In your packet you will find a copy of the proposed IGA with Coconino College.  There are no significant changes from last yearand to my knowledge, the rate will remain the same at $159 per credit hour for next year.  

To ensure that we are compliant with ARS 15 - 393 (L)(9), which stipulates that"the payment for services shall not exceed the cost of services provided,"  I consulted with Mr. Anthony Contente Cuomo, who serves as an attorney thru the the Arizona Risk Retention Trust.  He currently
works for the law firm Udall Shumway and was highly recommended by the folks at Mountain Institute JTED.  

He reported that once a college or a member district establishes a cost for offering a service, so long as we do not pay more than that stipulated cost, we are compliant.  In other words, if we were to pay $160 per credit when the services are listed at $159, we would be non-compliant.  He also believes that if the College were to charge us more than the established cost, they would be subject to an audit finding as well.

Apparently, as a district, we can take issue with the projected cost for service, but we are not charged with the responsibility or authority to establish that cost. 

In my opinion, this is somewhat analogous to working with a private business. If we don't like the price they offer, we can negotiate, but once we arrive at a place where they will not reduce the price, the options may be to refuse the service or take our business elsewhere.  Although we can
request that a service provider produce documentation that substantiates the price of service, we can not demand it.

Mr. Cuomo did contact the attorney for Coconino College to ask for a more detailed breakdown in the cost for services.  Their attorney reported back that CCC administration feels they have previously addressed the issue with CAVIAT and did not want to incur any more legal fees to modify the IGA, accordingly.
6.B. Reconvene Regular Meeting
7.A. Approval of intergovernmental agreement with Coconino Community College for 2014-2015 for central programs- Action Item
Description:  There are no changes in salary amounts for any of the employees to include myself for this upcoming year. Essentially, these are contract renewals without modifications of any kind.
8.A. Approval of 2015 proposed legislative issues for the ASBA (Arizona School Boards Association) Legislative Committee - Action Item
Description:  The JTED superintendents will meet the day before our Board meeting and I've asked that this be an agenda item so that we may collectively seek the support of ASBA and maintain a focused JTED agenda.  Of course, we as a JTED have the right to propose our own legislative items but we have found that we have more influence as a group than individually.  In any event, I will bring the recommendation from the JTED superintendents to our meeting.
8.B. Consideration to approve purchase of new district vehicle with Unrestricted Capital funds- Action Item
Description:  In order to initiate the task of securing a vehicle for the district, Christina and I thought we should seek Board approval to proceed.  This would allow us to begin negotiations with dealers and upon finding the optimal vehicle, we would bring it back to the Board next month for purchase approval.
8.C. FY14-15 CAVIAT Board Meeting Schedule- Discussion and Possible Action Item
Description:  A calendar for next year's Board meeting has been attached.  As always, we try to make this as accurate and convenient as possible based on the info we currently have.  It is important to remember that as the year unfolds, we often have to amend the calendar to avoid unforeseen conflicts or to adjust to variables such as inclement weather.
1. The next Regular Board Meeting is scheduled for Friday, June 13, 2014 at 9 a.m. in Page.
2. Farewell Party for Superintendent Heiss- June 27 or June 28 at Mr. Treece's residence in Flagstaff.
Description:  Lee has generously offered to host Jac's farewell party at his house. We just need to know what date works for the majority: Friday, June 27 or Saturday June 28. The party will begin at approximately 4 p.m.
10. ADJOURNMENT - Action Item

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