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April 11, 2014 at 10:00 AM - Regular Meeting

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
1.C. Special Presentations-Ms.Colette Cox, Ms. Dorene Mudrow (Fredonia High School CTE Administrator) and CAVIAT students.
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: March 14, 2014 Regular Meeting
3.B. Approval of expense and payroll vouchers
4. REPORTS
4.A. Governing Board
4.B. Superintendent
4.B.1) Legislative update
4.B.2) FY14 100th day ADM (average daily membership) report- Christina Russell
4.B.3) CTE Coordinators Updates:
4.B.3)a. Colette Cox
5. UNFINISHED BUSINESS 
5.A. Discussion of curriculum options for future Marine Mechanics central program- Discussion only
6. NEW BUSINESS
6.A. Consideration to revise FY14 Board Meeting Schedule: Change date of May board meeting from May 9 to May 2, 2014- Action Item
Description:  This is just to formalize the change of date for the May meeting.
6.B. Consideration to consent for representation by the Coconino County Attorney's Office from July 1, 2014 to June 30, 2015- Action Item
Description:  Attached is a letter from the Count Attorney's Office that will give us permission to use outside counsel for next year.  We will likely choose the firm of Mangum, Wall, Stoops and Warden through an agreement with the The Trust/Arizona Risk Retention (pre-paid legal).
6.C. Consent to representation by Coconino County Attorney's Office for the remainder of fiscal year 2014 for intergovernmental agreement and contracts- Action Item
Description:  Recently, I sent a letter to the County Attorney's Office to confirm our choice to use outside counsel thru the Trust.  Prior to that, we have been asking Rose Winkeler to review our IGA's and contracts and she is very familiar with that process.  Now that all of them are coming due for next year, my feeling is that we should continue to exercise that service at no cost to the district.  We do have the option to use the Trust, but at $300 per hour, we can go thru our $2500 limit rather quickly.  Even if we were to exceed the $2500, the services will be provided at no extra charge this year.  However, in the future, the agreement with the Trust stipulates that our fee will be adjusted upwardly to cover excess costs.  If the Board approves this item, the County Attorney will review our IGA's/contracts thru June 30th of the current year.  Without approval, we will need to resort to the Trust.
6.D. Approval of intergovernmental agreement with Coconino Community College for 2015-2016 for central programs- Action Item
Description:  Attached is a DRAFT copy of the IGA with CCC for next year. We have completed a five year cycle with this IGA so it is necessary to reset the five year renewable period and this affords us the chance to make some technical changes. 
Essentially, it remains unchanged from the previous year and the exhibit still reflects the $159 tuition rate. We have condensed the exhibits from three to two, with Exhibit A containing funding and program detail. The biggest change,which is not in this agreement but will be reflected in the IGA with FUSD (and with any charter school), is that CAVIAT will retain 20% of the ADM instead of the 6% which is the amount we retained last year.  This means there will be a greater "backfill" amount from the sending district.
7. CALENDAR OF EVENTS
The next Regular Board Meeting is scheduled for Friday, May 2, 2014 at 10 a.m. in Williams. Location to be determined.
8. ADJOURNMENT - Action Item
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