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March 14, 2014 at 9:00 AM - Regular Meeting

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: February 8, 2014 Special Meeting
                                  February 14, 2014 Regular Meeting
3.B. Approval of expense and payroll vouchers
4. REPORTS
4.A. Governing Board
4.A.1) Report on attendance at ASBA Spring Law Conference - Elouise Goatson
4.B. Superintendent
4.B.1) Legislative update
4.B.2) Results of Coconino Community College future budget cuts
4.B.3) ADE letter regarding BUDG75 Expenditure Analysis for FY13- Christina Russell
4.B.4) CTE Coordinators Updates:
4.B.4)a. Michael Twyford
5. UNFINISHED BUSINESS
Description:  As you may recall, this is the second reading of these policies.  Brent and I will be conducting a policy review at ASBA this week and I'll report on Friday, if these boiler plate policies need further revision.
5.A. Second Reading and Adoption of Policies (Action Item):
JKE- Expulsion of Students
JLF- Reporting Child Abuse/Child Protection
5.B. Consideration to approve CAVIAT's contribution rate to central programs (retention of admin costs) - Action Item
Description:  Attached is a document that reveals the dollar amounts that CAVIAT would retain at several different percentage amounts.  Currently, we are retaining 6.6% meaning that we spend 93.4% of the money generated by Central Program students. 

The attached spread sheet increases the retention rate to a 80/20 split which is the funding model for satellite classes.  Assuming CCC does not increase their tuition beyond $159 per credit, at a 20% retention rate, FUSD would have to backfill about $45,000 next year. As soon as the Board approves the rate for next year, I will contact the Charter schools to inform them as to what they may expect to pay in backfill charges as well.  Complicating things a bit, we have found that some students are taking a full high school schedule from on line charters.  I would expect them to pay the differential as well but since they are not headquartered in Coconino County or even in Arizona, it may be difficult to establish an agreement to do so.

As I will indicate in my supt. report, I've met with Speaker Tobin and the Lobbyists and it appears as though there will be minimal, if any movement to restore freshmen funding.  However, there is some possibility that the courts will direct the legislature to pay back about 1 billion dollars to all of the schools in inflation funding that they did not address during the past several years.  If that happens, CAVIAT will see some increase in funding per student.  My recommendation is to adopt the 80/20 split and in the event, there is an increase in base funding and/or restoration of some of the freshmen funding, mitigate the backfill if possible.  This would look like the arrangement CAVIAT had with member districts before we lost our freshmen funding.  By agreement, we could keep up to 20% but often we retained only 13 - 14% and sent the balance to the respective member districts.
6. NEW BUSINESS
Description: 
6.A. Consideration to approve Early Childhood Education central program beginning in 2014-2015- Action Item
Description:  Currently, we do not have enough enrollment to support the implementation of this program.  However, unlike Cosmetology, there is no need for extensive remodel work or approval on any State agency so this option can be put into effect rather expediently once a large enough cohort of students is identified.  The counselors will continue to recruit through the end of the school year.

It should be noted that CCC will not offer an early childhood program and it is unclear if they will consider providing dual credit for these classes.  If they do not, we still have two options.  One is to contact a different community college to issue the dual credit.  Failing that, the program still entails a certificate that enables students to gain employment in the field.

The lease agreement specifies a rental cost at 60 cents per square foot for the classroom.  It would be affordable with a large enough cohort of students. 

My sense is that we will not see adequate enrollment, but after speaking with FUSD officials, we thought it prudent to develop and a lease agreement and forward it to the Joint Committee on Capital Review as a means to "test the system."  The Committee is suppose to meet in April so by doing so, we can have an idea as to what they are looking for in the documents.  If we discover a glitch, it will allow us to modify future IGA's and/or lease agreements accordingly.

To ensure cost effectiveness, it is my recommendation to the Board to approve the offering of the program for next year.  I will work with Christina to identify that number by meeting time.

6.B. Consideration to approve lease agreement with Flagstaff Unified School District for classroom space at Sinagua Middle School for FY2014-2015- Action Item
Description:  This was addressed in the previous item but essentially, they will lease us the Early Childhood Classroom space for around $7,000.  The cost includes all custodial, snow removal, heating, cooling, etc.
6.C. Consideration to adopt local member districts' pay scales for future CAVIAT Sponsored Central Programs  - Action Item
Description:  As CAVIAT expands Central Program options that are not in conjunction with the Community College, we will have to hire our own instructors.  As is the potential case with the Early Childhood Program, they will often be teachers already employed by the member district.  By adopting the pay scale of the member district in which the program is located, it makes it much easier to establish an acceptable pay rate for jointly hired staff.  It also should prevent turmoil within the member district if CAVIAT uses the same pay rate when we hire the teachers independently. 

Looking forward, it is unlikely that the arrangement with CCC will be sustainable so central program offerings will likely become CAVIAT programs offered on member district sites.  If paired with distance learning, these can happen at virtually every campus in our district.  Since the pay scales of member districts are so varied, it makes it difficult to select one that does not under pay in one district and over pay in another.  The above described procedure should allow us to be competitive but not intrusive at every site.
6.D. Consideration to approve 3-year contract with Century Link (beginning July 1, 2014) for T1 communication line- Action Item
Description:  Mike Tywford will provide details about this at the meeting.
7. CALENDAR OF EVENTS
The next Regular Board Meeting is scheduled for Friday, April 11, 2014 at 10 a.m. in Fredonia at the Fredonia High School.
8. ADJOURNMENT - Action Item
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