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November 1, 2013 at 9:00 AM - Regular Meeting, Possible Executive Session and Work Study Session

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
1.C. Special Presentations:
1.C.1) Ms. Nancy Walker- Page High School CTE Director (20 minutes)
1.C.2) Senator Chester Crandell- Arizona School Finance Reform
Description:  As of today, I still do not have a confirmation from Senator Crandall but even if he can't make the November meeting, there is a chance that he would be able to attend one of our meetings later in the year.
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: October 17, 2013 Regular Meeting and Work Study Session
3.B. Approval of expense and payroll vouchers
4. REPORTS
4.A. Governing Board
4.B. Superintendent
4.B.1) Legislative Report
4.B.2) New central program possibilities for School Years 2014-2015 and 2015-2016
4.B.3) CTE Program Coordinator Reports
4.B.3)a. Mr. Michael Twyford
4.B.3)b. Ms. Colette Cox
5. UNFINISHED BUSINESS
5.A. Consideration to approve intergovernmental agreement with Flagstaff Unified School District for satellite classes for FY2013-2014 - Action Item
Description:  At last we have the IGA exhibits completed with the help of FUSD staff.  A copy is provided for your perusal.
Mr. Doug Allan will be present in person to discuss some of the details in the IGA.
6. EXECUTIVE SESSION- The Board may vote to enter into executive session on the following matter:
Description:  Hopefully, everyone has had an opportunity to review the evaluation document that was emailed to you by Christina and can respond according to the instructions she has provided. Due to the confidential nature of the final eval, we have not included it as an attachment on Boardbook but instead will provide hard copies at Friday's meeting.

Also, as per my letter of notification that I will not be pursuing a contract next year, the Board may wish to use the time to discuss hiring my replacement and how the job itself may look within the next year or so.
6.A. Pursuant to A.R.S. 38-431.03 A(1) Personnel matters regarding superintendent's evaluation
6.B. The Board will convene in open session
7. NEW BUSINESS
7.A. New superintendent search parameters- Discussion and Possible Action Item
7.B. Consideration to approve intergovernmental agreement with Pima County JTED for Arizona CTE Curriculum Consortium- Action Item
Description:  This is a renewal of the Statewide Curriculum Project from last year.  Several dozen of our teachers have completed the training and with the adoption of the 301 plan, we hope to be able to offer it to every CTE teacher within our District.
7.C. Consideration to adopt CAVIAT 301 Plan - Action Item
Description:  Prior to the meeting, the Board appointed members of the 301 plan Review Committee, Colette, Mr. Cluff and myself will review the proposed plan and hopefully, have a completed document for your consideration. Failing that effort, we will bring it forward to the December meeting.  Although this is not a time sensitive issue, I would like to have a plan in place so that we can forward to the Az Dept. of Ed. for their approval.  The plan will allow us to use the $20 K we have accumulated for the purpose of teacher training and when we hire our own staff, it will allow us to offer an annual 301 stipend to the instructors.
7.D. Consideration to revise FY13-14 board meeting agenda with following changes (Action Item):
Description:  The December change is being proposed because CAVIAT board members and staff will be attending conferences the first two Fridays in December. The proposed date - December 20th- is the third Friday of the month.
The February date change and location is being proposed because we were unable to hold our meeting in Grand Canyon last month and need to reschedule our visit there. Our February meeting was originally scheduled for Friday the 14th but if we want to hear student presentations, we'll have to change it to Thursday the 13th or consider another date altogether.
7.D.1) December 2013 regular meeting - possible date change from December 6 to December 20
7.D.2) February 2014 regular meeting- possible date change from Feb 14 to Feb 13; possible location change from teleconference to Grand Canyon 
7.E. 501(C)(3) for setting up student scholarships- Discussion and Possible Action Item
7.F. Consideration to approve Board Member Jerry Williams to attend ASBA-ASA Annual Conference December 12 and 13, 2013 in Phoenix (cost $725)- Action Item
8. WORK STUDY SESSION
Description:  Item B. All topics listed under B have been carried forward from our retreat.

Item C. Board Self-Evaluation for 2012-2013 is also an annual function of the Board in accordance with Board Policy.  Again, let us know if you have any questions regarding the protocol for responding to the information provided by Christina. The evaluation results are provided here for your review.
8.A. Call to order
8.B. Unfinished Business from October 17, 2013 Work Study Session:
8.B.1) Review policy and/or admin procedure for programs that are pending compliance
8.B.2) Satellite vs. Central online classes
8.B.3) Vision Casting 3-year plan
8.C. Board Self-Evaluation for 2012-2013
8.D. CAVIAT Goals Revisited
Description:  As is customary, I will be reviewing our current goals and status with staff prior to our Board meeting.  With their input, we will bring suggested changes to the Board for your consideration for the ensuing year.  In addition, under previous Item B. 4) Vision Casting, some new concepts may be generated for inclusion in our Annual Goal Statement.
8.E. Adjournment
9. CALENDAR OF EVENTS
The next Regular Board Meeting is scheduled for Friday, December 6, 2013 at 9 a.m. in Page, Arizona. (The date of this meeting is scheduled to be changed at this meeting).  This meeting will be held via teleconference.
10. ADJOURNMENT - Action Item
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