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October 17, 2013 at 12:00 PM - Regular Meeting & Work Study Session (Retreat)

1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: September 13, 2013 Regular Meeting
3.B. Approval of expense and payroll vouchers
4.A. Governing Board
4.B. Superintendent
4.B.1) Legislative Report
4.B.2) Arizona State Board of Education ruling on embedded credit
4.B.3) Audit contract approval by Auditor General's Office (Christina Russell)
4.B.4) CTE Program Coordinator Reports
4.B.4)a. Ms. Christine Mayer
5.A. Second Reading and Adoption of Policies (Action Item):
CBCA- Delegated Authority
CBI- Evaluation of Superintendent
CM- School District Financial Report
DJE- Bidding/Purchasing Procedures
EBAA- Reporting of Hazards/Warning Systems
EBBB- Accident Reports
EBC- Emergencies
GBI-Staff Participation in Political Activities
GCFC-Professional Staff Certification and Credentialing Requirements
IGB-R Special Instructional Programs
IMG-Animals in Schools
JLCB-Immunizations of Students
JLCD-Medicines/Administering Medicines to Students
JLF-Reporting Child Abuse/Child Protection
KHA-Public Solicitations in Schools
GBED-Smoking by Staff Members
JICG-Tobacco Use by Students
KFAA-Smoking on School Premises at Public Functions                        
Description:  Many of these policies currently do not apply to our District.  However, with the advent of CAVIAT operated central programs, they appear to all be relevant.  At this time, I suggest adopting each of them and when I meet with ASBA policy folks this Spring, we can make changes as necessary.
6.A. Consideration to approve intergovernmental agreement with Coconino Community College for central programs for 2013-2014- Action Item
Description:  Subsequent to Dr. Rothamer's presentation to our Board, I've met several times with CCC staff to review the process they use to establish the $159 vs "street" rate for our students.  Last year that differential was around $92,000 which included fees and internal administrative costs.  Christina has identified that the fees last year were about $15,000. For purposes of this year's IGA we will be asking for a more exacting breakdown of those costs so that we have the documentation for audit purposes.

As for future programs at the College, we can continue to work with them to see if there are ways to mitigate those costs without diminishing services afforded to our students or inadvertently forcing the College to shift them to other areas such as dual credit rates.  In your packets you should have copies of a survey Christina did among the other 12 JTED's.  Not all responded but from those who did, I think you can see that our tuition rate is undoubtedly the highest but the other JTED's are charged higher dual credit rates and/or higher tuition rates above a certain credit hour enrollment.  
It is certain that the outcome of the override election this November will have an impact on the extent to which the College will be able to negotiate the set rates.

It is important to note that because CAVIAT funding has increased from 91% to $100 %, the money we receive from the State will cover almost the entire amount owed to the College. At the same time we have been able to increase our contribution from $1107 per .25 ADM to $1125 and retain approximately $75 per .25 ADM for internal admin. costs.  Our projections are that at the $159 rate, we will accumulate approximately $10,000 this year.  We will be able to use that money to defray the costs of homeschool students. In addition, the recent change in funding for charter school students, will allow us to generate enough revenue to cover virtually the entire tuition rates for them, as well.  Currently, we have no charter students but in the future, we will likely need to ask them to sign IGA's similar to FUSD's to cover costs that may occur above the amount of state revenue generated by the students.  As with FUSD or any other member district who may choose to send students to CCC Central Programs, these "backfill" costs will be nominal.

All in all, this is a much better picture than the one we faced last year with the prospect of underfunded Charter and Home School students. Although a reduction in tuition rates would afford us other opportunities within our District, I think we can remove Central Programs from the "endangered species" list.
6.B. Consideration to submit Teacher of the Year nomination through Arizona Educational Foundation- Discussion and Possible Action Item

Mr. Treece has been involved in promoting this item.  It's my impression that we may best facilitate this by developing a process to notify the Local CTE Administrators with a recommendation that they nominate teachers within their departments.  Internal to each member district, there may be procedures in place that leave this decision to the building principals but at minimum, we can encourage the CTE folks to identify teachers worthy of this distinction as they are often over looked by the administrative staff.

Once CAVIAT directly employs teaching staff, we will be eligible to participate independently in these events.  (Lee may have a different perspective so it's important to note, these are my thoughts on the issue.)
6.C. Consideration to approve Board Member Jerry Williams to attend ASBA-AASBO-ASA Legislative Workshop in Phoenix on November 8, 2013- Action Item    
Description:  This is a one-day event that will take place on Friday, November 8, 2013 in Phoenix. ASBA will pay the $140 conference registration fee; CAVIAT will pay hotel, mileage and meals at an approximate cost of $479.00.
The next Regular Board Meeting is scheduled for Friday, November 1, 2013 at 9 a.m. in Page, Arizona.
8. ADJOURNMENT of Regular Meeting - Action Item
9. WORK STUDY SESSION (Board Retreat)
Description:  I believe these items are relatively self-explanatory but if anyone has a question or would like clarification, please feel free to contact us.
9.A. Call to order
9.B. CAVIAT Board Retreat
9.C. Adjournment

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