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September 14, 2012 at 10:00 AM - Regular Meeting

1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
3.A. Approval of Minutes: August 10, 2012 Combined Regular Meeting Work Study Session
3.B. Approval of expense and payroll vouchers
3.C. Consideration to approve Colette Cox to attend ACTE National Conference in Atlanta, GA Nov 28-Dec 1, 2012. Estimated cost: $1600
Description:  At our last meeting the Board approved travel for Mike to attend an E-Rate conference in Los Angeles. Subsequently, Mike discovered that it would not present the information he was interested in and cancelled his travel plans. Colette has requested to attend the ACTE Conference in Atlanta. With no other requests foreseen, we can use the money from the cancellation to offset a large portion of the expense and afford her the opportunity.
4.A. Governing Board
4.B. Proposition 204 and Friends of ASBA (Arizona School Board Association)- Lee Treece
4.C. Superintendent
4.C.1) Legislative Report
4.C.2) Update on meeting with John Cardani, Coconino Community College Executive Director of Community and Corporate Learning 
4.C.3) CTE Program Coordinator Reports
4.C.3)a. Ms. Christine Mayer
4.C.3)b. Mr. Michael Twyford
4.C.3)c. Ms. Colette Cox
4.D. Status of Academic Classes in Programs of Study
4.E. Other
Description:  As you can see there is a plethora of policies to be considered for adoption (second reading). I will have a complete list of recommendations on or before our meeting.
5.A. ·        Second Reading and Adoption of Policies – Action Item  
·              DGD – Credit Cards
·              DJE – Bidding/Purchasing Procedures
·              GB – General Personnel Policies
·              GCCD – Professional/Support Staff Military/Legal Leave
·              GCK- Professional Staff Assignments and Transfers
·              GCMF – Professional Staff Duties and Responsibilities
·              GCO- Evaluation of Professional Staff Members
·              IHAL- Teaching About Religion
·              IHAMB- Family Life Education
·              IHBCA- Programs for Pregnant/Parenting Students
·              IHBE- Bilingual Instruction/Native Language Instruction
·              IHBHD- Online/Concurrent/Correspondence Courses
·              IKE-RB Promotion and Retention of Students
·              IJM- Special- Interest Materials Selection and Adoption
·              KD- Public Information and Communication
·              KHC- Distribution/Posting of Promotional Materials
·              GBAB- Family Life Education
·              GBECA- Nonmedical Use or Abuse of Drugs or Alcohol
·              JICH- Drugs and Alcohol Use by Students
·              KFA- Public Conduct on School Property
6.A. Consideration to approve intergovernmental agreement with West-Mec JTED for Lobbying Services for FY2012-2013- Action Item
Description:  Greg Donovan from West MEC has negotiated an agreement with our Lobbyists to provide services at the same rate as last year. I fully anticipate that we will realize a substantial reward for their efforts during this legislative session. Approval is recommended.
6.B. Approval of ASBA's (Arizona School Board Association) 2013 Top 10 Legislative Priorities - Action Item

In concert with the other JTED superintendents, I suggest we adopt this item and submit it as our number one item, ten times. Essentially, it captures virtually every effort we JTED’s are striving to achieve. If you look at the other options, they are all compelling proposals, but will most likely be prioritized by the Boards of the K-12 districts so strategically, it was agreed that we JTED’s should collectively focus on our specific needs to give us the best chance of becoming part of the ASBA Legislative Agenda.


q 10. Enable Joint Technological Education Districts (JTEDs) to:

a. Promote and expand Career and Technical Education programs, including summer programs for high school students through JTED central campus programs and allow communities wishing to form a JTED to do so following all regulations as required by law and to receive similar funding as existing JTEDs.

b. Receive equal recognition and funding benefits under state statutes of K-12 public school districts and Joint Technical Education Districts.

c. Revise the definition of a JTED Centralized Campus Model to include virtual campuses.

d. Continue to work with the legislature to ensure 100% funding for JTED and full funding for inflation, especially in years in which the rate of inflation is greater than two percent.

e. Reinstate 9th grade funding for JTED career and technical education.

f. Restore funding from 91.8% to the full 100% formulaic allocation.

6.C. Consideration to change date of November regular meeting from November 9 to November 2- Action Item
Description:  It may not be imperative that we change our date but here are some factors:
   *Christine, Mike and I have an ACOVA conference in Prescott the day before
   *For those who may be traveling it's the weekend of Veteren's Day
   *The weekend of the 2nd is the Balloon Fest
6.D. Consideration to modify Policy BID- Joint Board Member Compensation and Expenses and DKC - Expense Authorization/Reimbursement- Discussion Item Only

At the Law Conference I had an opportunity to discuss the travel reimbursement provisions of Board policy with Chris Thomas, who is now in charge of policy development. Specifically, I asked him if any districts had taken the position that traveling by carpool should be compulsory to conserve district resources and whether or not anyone had defined ways to leverage district travel monies when a third party may be defraying the cost of an employee or Board Member.

As for mandatory carpooling, he mentioned that could be an option, but we both agreed there are myriad occasions when traveling separately may be necessary. One thought he shared was to reimburse employees or Board members who choose not to carpool at a lower rate. Our policy and law allows to pay up to the State approved rate but a lesser amount is permissible. For example, the current reimbursement is $.445 per mile but sole travelers could be reimbursed at $.2225 per mile, or half the rate. That would cover most of the immediate travel costs such as fuel and afford that individual the option without forcing anyone to incur the entire expense when it is desirable to travel separately.

With regard to third party reimbursements, a solution is more evasive in that it is essentially an honor system but everyone should be mindful not to submit travel expenses to CAVIAT for anything that has been covered by a third party. For example, if an employee or Board Member is attending a State function, and has already been reimbursed for mileage by ADE, then no request should be made of CAVIAT. However, if it is a CAVIAT related function and the traveler is not reimbursed for meals or lodging, then it would be legitimate to request payment for these uncovered expenses. Because there are so many possible scenarios, which I’m sure further discussion will reveal, it may be desirable to leave our current policy in place and emphasize the importance to share rides when practical.

The next Regular Board Meeting is scheduled for Friday, October 12, 2012 at 9 a.m. via teleconference.
7.A. October 9, 2012- CAVIAT/ Entrepreneurial Youth Summit at Sinagua Middle School and High Country Conference Center (Flagstaff)
7.B. October 25, 2012- ASBA County Workshop (Flagstaff)
8. ADJOURNMENT - Action Item

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