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August 10, 2012 at 10:00 AM - Regular Meeting & Work Study Session

Agenda
1. CALL TO ORDER
1.A. Moment of Silent Meditation
1.B. Approval of the Agenda – Action Item
1.C. Introduction of Flagstaff USD guests by Lee Treece
2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
3. WORK STUDY SESSION
3.A. Call to Order
3.B. Paperless Board Meeting Training using iPads and Boardbook program
3.C. Adjournment of Work Study Session / Call to Order of Regular Meeting
4. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.
4.A. Approval of Minutes: July 13, 2012 Combined Regular Meeting and Public Hearing
4.B. Approval of expense and payroll vouchers
4.C. Approval for M. Twyford to attend out-of-state E-rate Training in Los Angeles, CA  Nov 7-9, 2012 (Cost: Approx: $750)
5. REPORTS
5.A. Governing Board
5.A.1) Report on attendance at ASBA (Arizona School Board Association) Delegate Assembly – David Beckerleg
5.A.2) Report on attendance at JTED Coalition Meeting in Tucson- Lee Treece and Dave Bowman
5.A.3) Update on September 14 Coconino Community College Foundation and Alumni sponsorship breakfast – Lee Treece
5.B. Superintendent
5.B.1) Legislative update
5.B.2) Report on attendance at ACTE Summer Conference in Tucson
5.B.3) Results of nomination submissions for next CAVIAT board election
5.B.4) Gov Net Update
5.B.5) Pima JTED Curriculum Development Intitative
5.B.6) CTE Program Coordinator Updates
5.B.6)a. Christine Mayer
5.B.6)b. Michael Twyford
5.B.6)c. Colette Cox
5.B.7) Other
6. UNFINISHED BUSINESS  (None for this meeting)
7. NEW BUSINESS
Description:  JAC: As you can see, they did it to us again.  I think the most practical way to address this is to accept these policies under the aegis of first reading.  By the time we meet again in September, I will have had an opportunity to have read them in more detail PLUS I anticipate that we will have some interpretation and direction at the ASBA Law Conference which precedes our September meeting.
7.A. First Reading of Policies –Non-Action Item
      DGD – Credit Cards
      DJE – Bidding/Purchasing Procedures
      GB – General Personnel Policies
      GCCD – Professional/Support Staff Military/Legal Leave
      GCK- Professional Staff Assignments and Transfers
      GCMF – Professional Staff Duties and Responsibilities
      GCO- Evaluation of Professional Staff Members
      IHAL- Teaching About Religion
      IHAMB- Family Life Education
      IHBCA- Programs for Pregnant/Parenting Students
      IHBE- Bilingual Instruction/Native Language Instruction
      IHBHD- Online/Concurrent/Correspondence Courses
      IKE-RB Promotion and Retention of Students
      IJM- Special- Interest Materials Selection and Adoption
      KD- Public Information and Communication
      KHC- Distribution/Posting of Promotional Materials
      GBAB- Family Life Education
      GBECA- Nonmedical Use or Abuse of Drugs or Alcohol
      JICH- Drugs and Alcohol Use by Students
      KFA- Public Conduct on School Property
7.B. Consideration to approve intergovernmental agreements with satellite districts for 2012-2013: 
Flagstaff USD 
Fredonia-Moccasin USD
Grand Canyon USD
Page USD 
Williams USD- Action Item
Description:  JAC: Kudos to Christina and the Business Managers from member districts for getting this accomplished several months earlier than we have ever done it before.  We have inserted the "Statement of Assurances" notices as an addendum in each IGA as one of several significant changes.  In addition, we plan to reimburse districts for CAVIAT related expenditures up to 80% of the revenue generated by the previous year's ADM.  This differs from our practice of just sending periodic payments required under the old IGA system and is fiscally much more targeted.  If their expenditures are less than the 80%, CAVIAT will hold the revenue until they file a request that designates a proper usage.  This might include monies for new programs, equipment, teacher training etc..  The idea is to prevent us from violating provisions in the law that stipulate that we cannot send more money than the programs cost to implement.
7.C. Consideration to approve intergovernmental agreement with Coconino Community College for central programs for 2012-2013 - Action Item
Description:  As presented in the attachment.
8. CALENDAR OF EVENTS
The next Regular Board Meeting is scheduled for Friday, September 14, 2012 at 9 a.m. via teleconference.
Description:  Because  the CCC Endowment Board breakfast will be held on the same morning, we will request that the meeting time be changed to 10 a.m.
9. ADJOURNMENT - Action Item
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