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July 8, 2020 at 5:00 PM - Organizational and Regular Meeting

Agenda
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. WELCOME TO GUESTS
3. ELECTION OF OFFICERS
Description:  Nominations should be made for President, Vice-President, Secretary and Treasurer. The Superintendent will preside over the election. Due to the numerous signatures required at different times, the Secretary should be available frequently.
 
3.A. President
3.B. Vice-President
3.C. Secretary
3.D. Treasurer
4. PUBLIC PARTICIPATION
5. AGENDA APPROVAL
Description:  After the election of officers the agenda will be reviewed for additions or deletions.
 
6. ESTABLISH BOARD COMMITTEES
Description:  The proposed 2020-2021 committees are enclosed. This is based on the 2019-2020 committees. Committee members have the option of remaining on their current committees or opting to sign up for others. The President usually asks for volunteers to fill any vacant committee seats.
 
7. SET PER DIEM AND MILEAGE RATE
Description:  Mileage has remained at .575 cents per mile to reflect the State and Federal rate effective January 1, 2020. Board action has allowed the district to reimburse at the current State and Federal rate and adjust accordingly if the rate should change. We are also requesting approval of the federal "Non-Standard" Per Diem Allowance for cities that exceed the standard rate, should travel there be required, utilizing the Federal website of www.gsa.gov.
 
8. ADOPT REGULAR BOARD MEETING SCHEDULE
Description:  The calendar of board meetings occurring usually on the second Wednesday of
each month is enclosed. Please note that the meetings begin at 5:00 p.m. The
October meeting will be at 9:00 a.m. with the location to be determined.  
9. APPROVE INVOICE ROTATION SCHEDULE
Description:  The invoice rotation schedule is enclosed.
10. DESIGNATION OF FUND DEPOSITORIES
Description:  First National Bank of Iron Mountain
BMO Harris Bank

The list of financial institutions is the usual depositories available for ISD funds.
11. SIGNATURE AUTHORIZATIONS
Description:  Authorize Superintendent Warmuth to sign contracts, grants and financial
transactions for the DIISD. Required co-signs will be by the board president or
authorized designee.
12. DELEGATION OF ELECTION DUTIES
Description:  Election duties are handled by the Dickinson County Clerk as the ISD Election
Coordinator. (This delegation of duty must be noted in the minutes.)
13. APPROVAL OF ANNUAL RETAINER CONTRACTS
13.A. Law Firms
Description:  Thrun Law; Barbara Ruga & Associates of Clark Hill
13.B. Auditor
Description:  Anderson, Tackman & Company
13.C. Board relations consultant
Description:  MASB
14. ANNUAL BUSINESS
14.A. Approval of minutes
Description:  Board action on June 10, 2020, Truth in Taxation & Regular Board Meeting
minutes and executive session.
14.B. Approval of invoices
Description:  Bill Borga will review invoices. Invoices are on file in the business office.
Board members are welcome to peruse invoices at any time. Please call
Superintendent Warmuth.
14.C. Financial report and budget adjustments
Description:  Customary and usual
14.D. Other
15. UNFINISHED BUSINESS
15.A. Board Committee Reports
Description:  Finance and Policy Committees met on June 29, 2020.
15.B. Ratify and approve filling the position of Assistant Classroom Coordinator - Flexible Assignment - ECE
Description:  We are requesting the board ratify and approve filling the position of Assistant Classroom Coordinator - Flexible Assignment with Keischa Wayman at Step 2.  Interviews were conducted by Casey, Tricia, Maria and Tara.
15.C. Ratify and approve filling the position of part-time Associate Classroom Coordinator - ECE
Description:  We are requesting the board ratify and approve filling the position of part-time Associate Classroom Coordinator with Stacee Anderson at Step 2.  Interviews were conducted by Casey, Tricia, Maria and Tara.
15.D. Other
16. NEW BUSINESS
16.A. Request permission to submit a request for waiver of non-federal match for the 2019-2020 Early Head Start/Head Start funding cycle - ECE
 
Description:  We are requesting permission to submit a request for waiver of non-federal match for the 2019-2020 Early Head Start/Head Start funding cycle.
16.B. Act on employee resignations - ECE
Description:  We have received letters of resignation from Tessa Cocco and Maggie Carpenter.  We request the board accept this with regret.
16.C. Act on revised Head Start/Great Start Readiness - Admission, Attendance and Withdrawal procedure - ECE
16.D. First and second read on new/revised DIISD/NEOLA policies
Description:  First and second read on new/revised DIISD/NEOLA policies:  Policy 2210 - Curriculum Development - Approved Courses (Revised), Policy 2412 - Homebound Instruction Program (Revised), Policy 2414 - Reproductive Health and Family Planning (Revised), Policy 1362.01 - Threatening Behavior toward Staff Members (New), Policy 3362.01 - Threatening Behavior toward Staff Members (Revised), Policy 4362.01 - Threatening Behavior toward Staff Members (Revised), Policy 4162 - Controlled Substance and Alcohol Policy for Commercial Motor Vehicle (CMV) Drivers and Other Employees Who Perform Safety-Sensitive Functions (Revised), Policy 5200 - Attendance (Revised), Policy 6107 - Authorization to Accept and Distribute Electronic Records and to Use Electronic Signatures (Revised), Policy 8210 - School Calendar (Revised), Policy 8400 - School Safety Information (Revised), Policy 8462 - Student Abuse and Neglect (Revised), Policy 8600 - Transportation (Revised).
16.E. Other
17. INFORMATION AND COMMUNICATIONS
17.A. Departmental Reports
17.B. Superintendent's Report
17.C. Other
18. ADJOURN
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