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July 10, 2019 at 5:00 PM - Organizational and Regular Meeting

Agenda
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. WELCOME TO GUESTS
3. ELECTION OF OFFICERS
Description:  Nominations should be made for President, Vice-President, Secretary and Treasurer.  The Superintendent will preside over the election.  Due to the numerous signatures required at different times, the Secretary should be available frequently.
3.A. President
3.B. Vice-President
3.C. Secretary
3.D. Treasurer
4. AGENDA APPROVAL
Description:  After the election of officers the agenda will be reviewed for additions or deletions.
5. ESTABLISH BOARD COMMITTEES
Description:  The proposed 2019-2020 committees are enclosed.  This is based on the 2018-2019 committees.  Committee members have the option of remaining on their current committees or opting to sign up for others.  The President usually asks for volunteers to fill any vacant committee seats.
6. SET PER DIEM AND MILEAGE RATE
Description:  Mileage has remained at .58 cents per mile to reflect the State and Federal rate effective January 1, 2019.  Board action has allowed the district to reimburse at the current State and Federal rate and adjust accordingly if the rate should change.  We are also requesting approval of the federal "Non-Standard" Per Diem Allowance for cities that exceed the standard rate, should travel there be required, utilizing the Federal website of www.gsa.gov. 
7. ADOPT REGULAR BOARD MEETING SCHEDULE
Description:  The calendar of board meetings occurring usually on the second Wednesday of each month is enclosed.  Please note that the meetings begin at 5:00 p.m.  The October meeting will be at 9:00 a.m. at Maple Creek Restaurant.  The meetings in February and March have been moved to Monday due to Superintendent Warmuth having conferences.

 
8. APPROVE INVOICE ROTATION SCHEDULE
Description:  The invoice rotation schedule is enclosed.
9. DESIGNATION OF FUND DEPOSITORIES
Description:  First National Bank of Iron Mountain
BMO Harris Bank

The list of financial institutions is the usual depositories available for ISD funds.
10. SIGNATURE AUTHORIZATIONS
Description:  Authorize Superintendent Warmuth to sign contracts, grants and financial transactions for the DIISD.  Required co-signs will be by the board president or authorized designee.
11. DELEGATION OF ELECTION DUTIES
Description:  Election duties are handled by the Dickinson County Clerk as the ISD Election Coordinator.  (This delegation of duty must be noted in the minutes.)
12. APPROVAL OF ANNUAL RETAINER CONTRACTS
12.A. Law Firms
Description:  Thrun Law; Barbara Ruga & Associates of Clark Hill
12.B. Auditor
Description:  Anderson, Tackman & Company
12.C. Board relations consultant
Description:  MASB
13. ANNUAL BUSINESS
13.A. Approval of minutes
Description:  Board action on June 12, 2019, Truth in Taxation & Regular Board Meeting minutes and executive session, and June 27, 2019, Special Board Meeting minutes. 
13.B. Approval of invoices
Description:  Bill Borga will review invoices.  Invoices are on file in the business office.  Board members are welcome to peruse invoices at any time.  Please call Superintendent Warmuth.
13.C. Financial report and budget adjustments
Description:  Customary and usual
13.D. Other
14. PUBLIC PARTICIPATION
15. UNFINISHED BUSINESS
15.A. Board Committee Reports
Description:  No committees have met at this time.
15.B. Other
16. NEW BUSINESS
16.A. Act on recommendation to fill the position of Head Start Lead Classroom Coordinator (Bates) - ECE
Description:  We are requesting the board approve the recommendation to fill the position of Head Start Lead Classroom Coordinator (Bates Center) with Charlene Pullen at Step 2.  Casey, Tricia, Maria and Amber interviewed the candidates.
16.B. Act on recommendation to fill the position of Head Start Assistant Classroom Coordinator (Bates) - ECE
Description:  We are requesting the board approve the recommendation to fill the position of Head Start Assistant Classroom Coordinator (Bates Center) with Melissa Uren at Step 2.  Casey, Tricia, Maria and Amber interviewed the candidates.
16.C. Request permission to temporarily hire to fill the position of Instructional Aide (Forest Park) pending full board approval - SE
Description:  We are requesting permission to hire to fill the position of Instructional Aide for our Forest Park CI classroom pending full board approval in August.
16.D. Request permission to temporarily hire to fill the position of Instructional Aide (Norway) pending full board approval - SE
Description:  We are requesting permission to hire to fill the position of Instructional Aide for our Norway CI classroom pending full board approval in August.
16.E. Act on recommendation to fill the position of Speech Therapist - SE
Description:  We are requesting the board approve the recommendation to fill the position of Speech Therapist with Kelsey Pontbriand.  We recommend starting her at Step 6, Longevity 0.  The interviews were held on June 4th and the team consisted of Wendy, Tricia, Lisa Anderson, and Amber Schiltz.  Kelsey will do some work prior to the start of the school year to assist in the transition for the Early On caseload from Sara Pericolosi who is still covering the caseload over the summer months.
16.F. Request permission to purchase lock-bolt monitors - GF
Description:  We are requesting permission to purchase lock-bolt monitors through the MI State Police Safety Grant funds for a total cost of $56,680.00.
16.G. Other
17. INFORMATION AND COMMUNICATIONS
17.A. Departmental Reports
Description:  Does the board need any clarification at this time?
17.B. Superintendent's Report
17.C. Other
18. ADJOURN
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