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February 18, 2019 at 7:00 PM - Regular Meeting

Agenda
1. REGULAR MEETING CALL TO ORDER: ROLL CALL
Description:  Board of Education:
___ President Singer                       ___ Member Blasy
___ Vice President McFarland       ___ Member Lauderbach
___ Secretary Baker                       ___ Member Rausch
___ Treasurer Fredell
Central Staff:
Superintendent Sharrow
Associate Superintendents Brutyn, Cooper, Miller-Nelson
2. CONSENT AGENDA
2.1. Approval of the Minutes:
Description:  <> From the January 21, 2019 Organizational Meeting
<> From the January 21, 2019 Regular Meeting
<> From the January 21, 2019 Closed Session
2.2. The following persons have announced their resignation as of the following dates:
Description:  Brianna Dahl, Paraprofessional, Transportation, January 18, 2019
Meaghan Duly, Paraprofessional, Central Park Elementary, February 4, 2019
Fiona Gisch, Mechanic Assistant, Transportation, January 22, 2019
Dulsey Kurtansky, Bus Driver, Transportation, February 22, 2019
Cynthia Marchese, Director of Human Resources, March 1, 2019
Allison Van Horn, Teacher, Adams Elementary, June 10, 2019
2.3. Approval of the payment of the school system's bills for the month of December 2018, as listed in the check registers, prepared by Ms. Holderby, in the total amount of $6,824,221 is recommended. The distribution of obligations by fund is included in the documentation. 
2.4. Legal Invoices for Payment
Description:  Approval is requested to authorize the following legal payments: 
<> Thrun Law Firm, PC, $2,152.50, January 31, 2019, Professional Legal Fees
<> Lusk Albertson, $465.50, February 8, 2019, Professional Legal Fees
3. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
3.1. For Information:  February Shining Stars (Sharrow)
3.2. For Information: Chief Science Officer Program out of Saginaw Valley State University
Description:  Presenters:  Adrianne Cole, Director of STEM at SVSU and MPS Chief Science Officer Advisors Jennifer Lenon, Thomas McNamara, Michael Servinski, Christine Brillhart
3.3. For Action:  Vietnam Veteran, Jimmey Sequin, to be granted Midland High School Diploma with 2019 graduating class (Sharrow)
3.4. For Action: Consideration of Contract Ratification (Sharrow)
Description:  Consideration of Contract Ratification with Midland City Education Association
3.5. For Action: Student A Expulsion Extension Hearing (Brutyn)
Description:  Board sub-committee of two Board of Education members, Superintendent Sharrow, Associate Superintendent Brutyn, and a school administrator met on February 5 in regard to Student A, who applied for reinstatement to the Midland Public Schools.  It is the recommendation of the Board sub-committee that Student A not be reinstated at this time.  Student A’s expulsion will be extended until September 3rd, 2019.  The student will be provided with academic services off-site throughout the period of the expulsion. 
3.6. For Action: Door Security Devices (Brutyn)
Description:  Bids were accepted for door security devices as a component of the Michigan School Safety Grant Award procured in October 2018.  The proposed project will entail procurement and partial installation of 687 ‘The Boot’ door barricade devices and corresponding safety release keys.  This specific device was selected based on research, compatibility with current door structures, and consultation with local law enforcement.  All costs of this purchase will be reimbursed through the Michigan State Police Grant and Community Services Division.  Administration recommends issuing a purchase order to the bidder, The Lockout Company, of Howell, Michigan, for $174,943. 
3.7. For Action: Network Refresh with Bond Funds (Cooper)
Description:        The Technology Team released a Request for Proposal (RFP) to replace the district’s aging network infrastructure in December 2018. The proposal was to replace all network switches, wireless access points, controllers, Uninterruptable Power Supplies (UPS Battery Backup), and management software for the entire district.  These devices need to be able to handle our network traffic for the next 5-10 years by providing improved data flow, coverage, management and straightforward, secure  connectivity of both MPS-owned and personal devices to our network. The RFP also requested maintenance of these devices for the next five years and the disposal of our old devices. The  Technology Team has reviewed and analyzed these bid proposals including the estimated cost of service for the next five years for each of the vendors.
      The Technology Team and Administration recommend the low bidder, Vector Tech Group of Freeland/Holland, MI at a 5-year cost of $1,462,603.88 to be paid with Bond Funds. 
      Administration is seeking approval to deliver a purchase order to Vector Tech Group for $1,462,603.88 for the purchase of the network infrastructure replacements. 
3.8. For Action: Furniture Purchase for Adams Elementary Makerspace (Cooper)
Description:       With the projected opening of the new makerspace at Adams Elementary School scheduled for a December window and a March 1st price increase approaching, makerspace furniture needs to be purchased to allow for the proper lead time and cost savings.  Design work and purchasing procedures developed from prior projects including purchasing through national contracts, which ensures that the owner will get the specific products selected at the price negotiated through the national agencies' competitively leveraged solicited contracts were used.    
      Administration recommends issuing a purchase order in the amount of $32,957.00 to Great Lakes Furniture Supply, Inc. of Holland, MI. 
4. REQUESTS TO ADDRESS THE BOARD: 
Description:  <> Tanya Ross, Midland Federation of Paraprofessionals President, requested to address the Board regarding MPS Paraprofessionals
5. ADMINISTRATIVE SERVICES
Description:  Study Committee Chair: Mr. Blasy; Staff Resource Person:  Mr. Sharrow
5.1. Administrative Services Board Study Committee Minutes February 1, 2019
5.2. For Action: Board Policy Revisions
Description:  Due to changes in Federal and State law, government regulations and school practices, revisions to the following Board policies are requested: 0100, 0122, 0131.1, 0143.1, 0165.6, 0166, 0167.1, 0167.2, 0167.3, 0167.6, 1422, 1662, 2112, 2260, 2261.01, 2261.03, 2261, 2700, 3120.04, 3120, 3122, 3130, 3362, 4120, 4122, 4162, 4362, 5330, 5460, 5517.02, 5517, 5540, 5610, 5611, 5630.01, 6325, 7530.02, 7530, 7542, 7543, 8210 
6. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Ms. Fredell; Staff Resource Person:  Mr. Cooper
6.1. Finance, Facilities & Operations Study Committee Minutes February 4, 2019
6.2. For Information:  Gifts totaling $17,009.40
Description:  <> $   500.00 for Midland HS Veteran's Day Celebration from Charter Communications
<> $   700.00 for Midland HS American Lit class field trip from Target Field Trips Scholarship America
<> $1,000.00 for library books from Chestnut Hill PTO
From H. H. Dow High All Athletic Boosters
<> $3,331.00 for Cheer mats
<> $   150.00 for Wrestling program
<> $4,000.00 for Boys' Track uniforms
<> $   150.00 for Swim coaches conference fees
<> $2,500.00 for all sports awards/certificates
<> $   378.40 for MIAAA conference registration and fees 
From Midland County Youth Action Council at Midland Area Community Foundation
<> $   500.00 for Jefferson MS Mi-Star 6th Grade STEM Unit 
<> $   500.00 for Jefferson MS Mi-Star 6th Grade STEM Unit 
<> $   500.00 for Jefferson MS Mi-Star 6th Grade STEM Unit 
<> $   500.00 for Jefferson MS Mi-Star 6th Grade STEM Unit 
<> $   500.00 for Chestnut Hill ES for Kindergarten Daily 5 Activities
From Midland Area Community Foundation
<> $   350.00 for Northeast MS week of non-violence supplies
<> $   450.00 for HH Dow HS week of non-violence supplies
<> $ 1,000.00 for Midland HS softball program from CommunityGives Youth Service
6.3. For Action: Gift totaling $5,500
Description:  <> $5,500.00 for music program support from HH Dow HS Music Booster Club
7. HUMAN RESOURCES
Description:  Study Committee Chair: Mr. McFarland; Staff Resource Person: Mr. Sharrow
7.1. The Board and Staff extend their deepest sympathy to the families of:
Description:  <> Ms. Esther Harnick, who passed away on January 23, 2019. Ms. Harnick was a Secretary for 38 years at Midland High School and then School Services at the Administration Center, retiring in 1994. 
<> Mr. Jim Hopfensperger who passed away on February 3, 2019. Mr. Hopfensperger spent 34 years at Midland Public Schools as an Art Teacher at Jefferson Intermediate School and as the Coordinator of Art Education, retiring in 1989. Mr. Hopfensperger received the Gerstacker Teacher Proficiency Award "For Worthiness" in 1962.
<> Mr. John Roundhouse who passed away on February 4, 2019. Mr. Roundhouse worked for Midland Public Schools for 28 years at Midland High and Northeast teaching German and English  and later in his career as a Counselor and Head Counselor, retiring in 1993.
<> Mr. Daryl Crabb who passed away on February 7, 2019. Mr. Crabb taught PE at several elementary schools and then taught PE, geography, history and coached tennis, baseball, football, volleyball at Northeast and Jefferson Intermediate Schools for 35 years, retiring in 1995.
7.2. The following staff members announced their retirement as of these dates:
Description:  <> Ms. Nancy Barnes, Counselor, Midland High, June 10, 2019
<> Ms. Pamela Dunford, Paraprofessional, Jefferson Middle, June 7, 2019
<> Ms. Carla Koch, Special Services Supervisor, June 30, 2019
<> Dr. Linda Lipsitt, Principal, Adams Elementary, September 6, 2019
8. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted.
      March 18, 2019          September 16, 2019                      
      *April 15, 2019           October 21, 2019                   
      May 20, 2019             November 18, 2019
       June 10, 2019            December 16, 2019
       June 24, 2019
       July 15, 2019
       August 19, 2019         (*Budget Workshop 6:30; Regular Meeting follows immediately)
9. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
9.1. For Information: Letters from the Board of Education to:
Description:  <> The Charles J. Strosacker Foundation <>Ms. Susan P. Burns <> County of Midland Bergstein Fund <> Midland Area Community Foundation <> Midland County Educational Services Agency <> Jefferson Parent Advisory Committee <> FIRST -- Great Lakes Bay Region <> Sugar Construction <> Johnston Contracting, Inc. <> Fisher Construction <> FIRST in Michigan <> Mr. and Mrs. Richard Caldwell <> Ms. Sarah Murchison/Mr. Joe Seka <>Laura Ludington Hollenbeck Foundation
10. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
10.1. Hearing from Board Members
10.2. Announcements from Superintendent Sharrow
11. ADJOURNMENT
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