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October 16, 2017 at 7:00 PM - Regular Meeting

Agenda
1. REGULAR MEETING CALL TO ORDER:  ROLL CALL
Description:  Board of Education:
____ President Brandstadt                     ____  Member Baker
____ Vice President Singer                   ____  Member Blasy
____ Secretary McFarland                     ____  Member Fredell
____ Treasurer Frazee

Central Staff:
Superintendent: Mr. Sharrow, Superintendent
Associate Superintendents: Mr. Brutyn, Mr. Cooper, Ms. Greif
2. CONSENT AGENDA
2.1. Approval of the Regular Meeting Minutes from September 18, 2017.
2.2. The following persons are recommended for employment for the 2017-18 school year:
Description:  <> Chelsea Berg, 1.0 English/Social Studies Teacher
<> Alexandria Francisco, .4 English Teacher
<> Jennifer Frazee, .5 PATHs Electronic Learning Facilitator
<> Abbye Gulvas, 1.0 Speech-Language Therapist
<> Jamie Hauser, .9 Occupational Therapist
<> Samantha Schmidt, 1.0 Elementary Teacher
2.3. The following staff members have announced their resignation effective as follows:
Description:  <> Hayley Barnes, Paraprofessional, Central Park Elementary, September 22, 2017
<> Kristen Gillings, Paraprofessional, Jefferson Middle, October 4, 2017
<> Kristen Kloha, Paraprofessional, Eastlawn Elementary, June 15, 2017
<> Lisa Simonds, Special Education Teacher, Siebert Elementary, September 20, 2017
<> Amy Sturgeon, Paraprofessional, Central Park Elementary, September 29, 2017
2.4. Wrestling Mat--H. H. Dow High School
Description:  Bids were requested and sent to seven (7) vendors for the wrestling mat at H. H. Dow High School. Six (6) responded with the results indicated on the bid tabulation sheet. It is recommended purchasing the mat from the low bidder, EZ Flex Sport Mats, for a total delivered price of $8,210.
2.5. Purchase of Engraver
Description:  To meet the increasing volume and demand for plastic sign engraving in the district, bids have been accepted for an EGX-600 sign engraver, engraving tool starter kit, braille and profile cutters, accent raster pen license kit with manual and auto pens, and a trade in for our current EGX-30A engraver.  Administration recommends issuing a purchase order to Able Engravers, Inc. of Skokie, Illinois for $14,326.99
2.6. Legal Invoices for Payment
Description:  Approval is requested to authorize the following legal payments for Professional Legal Fees:
<> Thrun Law Firm, $1941.50, September 28, 2017
<> Lusk Albertson, $637.00, October 4, 2017
<> Poznak Dyer Kanar Garchow Shefsky PLC, $181.25, July 31, 2017
3. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
3.1. For Information: October Shining Stars (Sharrow)
3.2. For Information: Plymouth Elementary School Building Update and 1:1 Technology Devices  (Principal:  Margaret Doan; 4th Grade Teacher: Chris Waha)
3.3. For Action: Digital Radio Purchases
Description:  As part of the continuing upgrading of the district radio communication system, the administration recommends the following digital radio purchases from Anderson Radio of Bay City Michigan from the state bid:
<> Sixteen XPR5550e 40 watt Uhf digital radios at a cost of $864 per radio plus shipping and three SL300 Uhf portable radios at a cost of $519 per radio plus shipping for a total cost of $15,556.36. This purchase will complete upgrading all of our current buses with the digital radio system. 
<> One XPR5550e 40 watt Uhf digital radio setup and installed as a base unit at a cost of $1,939 and eight SL300 UHF portable radios at a cost of $519 per radio (includes extended warranty) for a total cost of $6,091. This purchase will be used at Central Park Elementary as a pilot of the communication system that would be installed district wide in each building.
The total cost of digital radio purchases is $21,647.36.
3.4. For Action: Purchase of Cafeteria Tables at Plymouth and Woodcrest Elementary Schools
Description:  With the projected opening of the gym/cafeteria additions at Plymouth and Woodcrest Elementary Schools scheduled for the end of December, cafeteria tables need to be purchased for both buildings to allow for the proper lead time.  Design work and purchasing procedures developed from prior projects including purchasing through national contracts, which ensures that the owner will get the specific products selected at the price negotiated through the national agencies' competitively leveraged solicited contracts were used. Administration recommends issuing purchase orders in the following amounts to Great Lakes Furniture Supply, Inc. of Holland, MI: ยท        
<> Plymouth Elementary   $ 23,803
<> Woodcrest Elementary $ 27,610
Total     $ 51,413
4. REQUESTS TO ADDRESS THE BOARD: No hearings have been requested.
5. CURRICULUM, INSTRUCTION AND ASSESSMENT
Description:  Study Committee Chair: Pam Singer; Staff Resource Person: Mr. Brutyn
5.1. Curriculum, Instruction and Assessment (CIA) Study Committee Minutes from September 18, 2017 (Ms. Singer, Chair)
Description:   
6. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Patrick Frazee; Staff Resource Person:  Mr. Cooper
6.1. Finance, Facilities and Operations (FFO) Study Committee Minutes from October 9, 2017. (Mr. Frazee, Chair)
6.2. For Information: Gifts totaling $15,044.29.
Description:  <> $ 1,950.00 for Supplies for Teachers from Siebert PTO
<> $ 1,000.00 support of DHS Debate Program from Mr. and Mrs. Alan Ott
<> $ 1,000.00 matching gift in support of DHS Debate program from Rollin M. Gerstacker Foundation
From H. H. Dow High All Sports Boosters
<> $    190.00 support of the cheer program
<> $    100.00 support of membership/clinic for swim coach Smith
<> $    160.00 support of membership/clinic for swim coach Strickler
<> $ 1,748.29 for athletic trainer medical supplies
<> $    896.00 support of girls' basketball program
From Community Gives Youth Service Program at Midland Area Community Foundation
<> $ 1,000.00 support of Midland High boys' junior varsity baseball
<> $ 1,000.00 support of Midland High girls' varsity soccer
<> $ 1,000.00 support of Midland High boys' freshman baseball
<> $ 1,000.00 support of H. H. Dow High varsity cheerleading team
<> $ 1,000.00 support of Midland High boys' and girls' cross country teams
<> $ 1,000.00 support of Midland High girls' track team
<> $ 1,000.00 support of Midland High boys' varsity soccer
<> $ 1,000.00 support of Midland High boys' junior varsity soccer
6.3. For Action: Gift totaling $5,000.
Description:  <> $5,000.00 for classroom and administrative support from Plymouth PTO
6.4. For Information: Gifts of Items:
Description:  <> Yahama Trombone (serial #490818) from Ms. Lisa Gandy
<> Bundy Clarinet (serial #357558) from Mr. and Mrs. Robert Plewa
<> Yamaha double French horn (serial #YHR663) from Ms. Amy Hutchinson
<> 100 headphones donated to Plymouth Elementary from Holy Family Episcopal Church
7. HUMAN RESOURCES
Description:  Study Committee Chair: Scott McFarland; Staff Resource Person: Mr. Sharrow
7.1. The following staff members announced their retirement effective as of these dates:
Description:  <> Shelley Blain, Paraprofessional, Seibert Elementary, January 2, 2018
<> Elizabeth Lorenz, Teacher, Adams Elementary, September 30, 2017
8. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
8.1. For Information: Letters from the Board of Education to:
Description:  <> Mr. and Mrs. Douglas Pelletier
<> Mr. and Mrs. Jeffrey Gandy
<> Mr. and Mrs. Torsten Kraef
<> Anonymous Donor
9. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  The following is a listing of scheduled meetings or activities of the Board of Education. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted:
<> November 20, 2017               <> December 18, 2017                
(The following Meeting dates are tentative until they are adopted at the January Org. Meeting)
<> January 15, 2018                    <> May 21, 2018
<> February 19, 2018                  <> June 11, 2018
<> March 19, 2018                      <> June 25, 2018
<> April 16, 2018
10. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
10.1. Hearing from Board Members
10.2. Announcements from Superintendent Sharrow
Description:   
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